Subcontractor Field Representative

Oak Ridge National Laboratory; Oak Ridge (TN); On-site; USD 85,000 - 110,000; Full time

Job summary

Oak Ridge National Laboratory (ORNL) seeks a Subcontractor Field Representative for the Integrated Research Operations Support Group to coordinate safety and contract requirements for on-site subcontractor work in a high-security environment.

The successful candidate will serve as liaison between subcontractors and ORNL staff, assist in developing statements of work, hazard analyses, permits, and review of on-site requests, ensuring safe work practices and compliance with UT-Battelle contracts.

Qualifications

• BS degree in engineering, science, or a related technical discipline.
• Ability to read and comprehend complex requirements and identify applicability to ongoing work.
• Clear communication and ability to develop rapport across management levels.

Responsibilities

• Serve as liaison between the subcontractor and ORNL staff.
• Assist in development of Statements of Work, Hazard Analyses, work permits, and other documentation.
• Assist in reviewing purchase requests for on-site work with hazards.
• Facilitate site-access requests by subcontractors.
• Assist in pre-job briefings with technical staff.
• Monitor subcontractor performance for safety and compliance with contract deliverables.
• Mentor subcontractor staff and work activities.
• Promote safety and stop work if unsafe conditions are identified.
• Deliver ORNL's mission by upholding core values of Impact, Integrity, Teamwork, Safety and Service.

Skills

Communication

Rapport-building

Reading comprehension

Education

BS degree in engineering/science or related technical discipline

Tools

Databases

SharePoint

Power BI

Microsoft Office

Job description

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The Work Management Division (WMD) within the Environment, Safety, Health and Quality (ESH&Q) Directorate at the Oak Ridge National Laboratory (ORNL) seeks to hire an exceptional and proven candidate as a Subcontractor Field Representative within the Integrated Research Operations Support Group. The successful candidate will be responsible for coordination and oversight of safety and other contract requirements for non-construction work activities performed on-site by subcontractors. This will ensure safe work execution in potentially hazardous areas and a high-security environment.

Major Duties/Responsibilities:

• Serve as liaison between the subcontractor/supplier performing work, and ORNL staff.
• Assist in development of Statements of Work, Hazard Analyses, work permits, and other documentation.
• Assist in reviewing purchase requests for on-site work that involves hazards.
• Facilitate requests and approvals for site access by subcontractors.
• Assist in conducting pre-job briefings in conjunction with technical staff.
• Monitor subcontractor performance to assess safety and compliance with UT-Battelle contract deliverables.
• Assist in mentoring and evaluating subcontractor staff and work activities.
• Reinforce the expectation that everyone is personally responsible for safety and stop work if unsafe conditions are identified.
• Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.

Basic Qualifications:

• A BS degree in engineering, science, or a related technical discipline (e.g. health and safety, industrial hygiene, environmental management, project management, operations, etc).
• A minimum of 5 years of experience in a health and safety or operational oversight role in facilities with a variety of hazards.
• Experience evaluating compliance with documented requirements, safety, quality, or security oversight.
• Experience reporting on a variety of issues and events.
• Ability to read and comprehend complex requirements and identify applicability to ongoing work.
• Ability to clearly communicate and develop a rapport with a variety of roles and levels of management both verbally and in writing.

Preferred Qualifications:

• Direct experience overseeing subcontractors’ work activities and ensuring safety and compliance with requirements.
• Experience analyzing hazards and identifying controls to keep workers safe.
• Experience with security requirements, emergency response, and non-employee access controls.
• Operations experience in a Research & Development or manufacturing environment.
• Ability to track multiple activities that require varying types of support.
• Ability to work with electronic systems such as databases, queries, and the expanded Microsoft toolset (Office, SharePoint, Power BI, etc).
• Continuous improvement or causal analysis experience.
• Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
• Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.

Special Requirements:

• Physical Requirements:Work involves various physical requirements and working conditions. As such, a pre-hire physical will be required after offer.
• Visa Sponsorship: Visa sponsorship is not available for this position.
• This position requires the ability to obtain and maintain an HSPD-12 PIV badge.

For employment at Oak Ridge National Laboratory (ORNL), a Real ID compliant form of identification will be required. Additionally, ORNL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as mandated by Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which requires a favorable post-employment background investigation.

To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

About ORNL:

As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation’s most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation.

ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

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This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.