Study Coordinator

Portland VA Research Foundation; Portland (OR); On-site; USD 65,000 - 69,000; Full time

Job summary

Portland VA Research Foundation is seeking a Study Coordinator to support the Precision Oncology Program for Cancer of the Prostate (POPCaP) within the VA Portland Health Care System. You will assist the lead study coordinator across several trials, handling lab work, enrollment, patient logistics, and regulatory compliance.

The role emphasizes data quality, timely communication, and team collaboration, with duties spanning data entry, records management, and coordinating with the study team to

Qualifications

• Bachelor's degree or higher; preferably in a scientific or social science discipline.
• Previous experience with human subjects’ research preferred.

Responsibilities

• Coordinate and execute elements of human subjects research and standard of care.
• Assist lead study coordinator across multiple trials.
• Maintain patient data and study records; assist enrollment and logistics.
• Ensure regulatory compliance and data quality.

Skills

Fast-paced environment

Multitasking

Clear communication

Microsoft Office

Critical thinking

Teamwork

English communication with Veterans

Education

Bachelor's degree or higher; preferably science/social science

Job description

Job Title: Study Coordinator

Department: Research

Reports To: John Mastronarde

FLSA Status: Non-exempt

Pay Rate: $32.19 per hour

Work Type: Onsite

POSITION SUMMARY

The Study Coordinator will assist in the coordination and execution of multiple elements in human subjects research and standard of care within the VA Portland Health Care System (VAPORHCS) Precision Oncology Program for Cancer of the Prostate (POPCaP), with primary emphasis on assisting the lead study coordinator across several trials. Duties include lab work, enrollment, patient logistics and management, regulatory compliance, data quality, and other approved enhancements of research efforts. Flexibility, time management, customer service, and a team-based aptitude are key.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Communicate, recruit, and work with Veterans
• Conduct informed consent and administer surveys to patients
• Maintain a working knowledge of FDA and IRB guidelines that govern research
• Enter patient data into electronic database systems
• Maintain organized and accurate study records
• Support coverage across the study team, stepping in when necessary to screen and enroll patients, request and review medical records, assist Principal Investigator with grant writing, and other study related tasks, as needed
• Attend research coordinator educational opportunities at OHSU and the Portland VA
• Other duties as assigned by Investigator and Manager

SUPERVISORY RESPONSIBILITY

This position has no direct reports.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

• Bachelor's degree or higher; preferably in a scientific or social science discipline
• Previous experience with human subjects’ research preferred

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to work in a fast-paced environment and meet critical deadlines
• Ability to clearly organize and/or adapt to multiple priorities at one time
• Ability to work well with other people as well as independently
• Ability to communicate clearly in English with Veterans of all backgrounds
• Critical thinking skills to interpret, implement, and facilitate clinical research protocols
• Proficiency with Microsoft Office applications
• Good communication skills
• Able to use critical thinking skills to make decisions that are within scope, and to recognize when decisions are out of scope.

ADDITIONAL INFORMATION

Because this position is based in a VA facility, the Research Assistant must secure a VA Without Compensation Appointment (WOC) prior to starting work, and must maintain a WOC Appointment in order to continue employment.

The VA's WOC process will be facilitated by the supervisor and processed through the VA Research and Development office. The screening process required to obtain a WOC may include a background check, a credit check, a physical, a drug test, and a TB test.

After the WOC process has been completed, the VA also requires several trainings prior to employees starting work.

Portland VA Research Foundation is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status such as race, color, sex, sexual orientation, gender identity, religion, national origin or age.

All PVARF employees are required to be fully vaccinated for COVID-19 within 8 weeks of hire, unless medically exempt. Employees will be required to provide either proof of vaccination or an approved medical exemption prior to beginning work.