Student Services Coordinator

Kids for the Future; Zionsville (IN); On-site; USD 14,000 - 17,000; Part time

Benefits offered by this job

Generous benefits

Paid vacation and holidays

Discounted flight training

Excellent training programs

Job summary

Jet Access Flight Training is seeking a Student Services Coordinator to serve as the first voice and face for prospective students. You will respond to inquiries, capture lead information, provide high-level program details, and schedule Advisor appointments and Discovery Flights.

This role requires on-site presence, strong communication, and organizational skills. You will greet visitors, manage front desk duties, and ensure timely follow-up with leads while collaborating with the Flight

Qualifications

• High school diploma or equivalent required.
• Basic knowledge of flight training industry; training provided.
• Strong communication and organizational skills; client-facing experience preferred.

Responsibilities

• Answer inbound calls and capture prospective student information.
• Schedule Student Advisor appointments and confirm details.
• Greet walk-in visitors and provide program packets.
• Maintain front desk and ensure timely follow-up on inquiries.
• Coordinate Discovery Flight scheduling and follow-up with instructors.

Skills

Communication skills

Multitasking

Tech proficiency

Education

High school diploma or equivalent

Tools

Flight Schedule Pro

DocuSign

Crunchtime Ops

Microsoft Office Suite

Job description

• Location 11329 Indiana 32,Zionsville, IN, 46077,United States
• Base Pay $10.00 - $12.00 / Hour
• Job Category Jet Access Flight Training
• Employee Type PT Non-Exempt

STUDENT SERVICES COORDINATOR

Location: Multiple JAFT locations

Reports to: Flight Training Operations Manager

Built Different

Jet Access is a family-owned, professionally operated private aviation company. Everything private aviation lives here: aircraft management, charter, maintenance, sales, flight training, FBO services, and charter brokerage. We were the first to bring every sector of private aviation under one brand, and the best of what we are building is still ahead of us.

But here is what you really need to know: the energy at Jet Access is different, and you will feel it from day one. We move with purpose and intensity, thinking strategically, acting decisively, and tackling challenges head-on. This is not a place for coasting. We expect excellence, ownership, and the drive to do things right even when it is harder. We push hard because we genuinely want to elevate the lives of our clients, our aircraft owners, and the people right next to us. Growth is not just happening around us. We are driving it together.

Bring your energy, your expertise, and your commitment to excellence and expect us to meet you with the same. You will have a voice, a real seat at the table, and the opportunity to grow in a company that is genuinely invested in your future. Expect it all.

Our Core Values

• Safety First. Above all else, we operate with the safety of our Team Members, clients, and guests as our top priority. No exceptions, no shortcuts.
• Do the Right Thing for the Long Term. We act ethically, think strategically, and make decisions built for the future. Our Team Members are empowered to choose the harder right over the easier wrong.
• Take Care of Each Other. When we take care of our people, our people take care of our clients and each other. We show up, listen first, and lift each other up.
• Relationships Matter. Our relationships with Team Members, clients, vendors, and the communities we serve are the foundation of our success. We keep our word and build trust one interaction at a time.
• Maintain Positivity. We celebrate wins, lift each other up, and bring optimism and solutions to every challenge. The energy we create together is a choice, and we choose well.

Your Competitive Edge

• Part-time hourly rate of $10.00 to $12.00 per hour, paid bi-weekly
• This position is classified as FLSA Non-Exempt
• Schedule built to work alongside a flight training course load, with direct exposure to flight training operations, advisement, and client experience

Our commitment to “Take Care of Each Other” shows up in everything we offer: generous benefits, competitive wages, paid vacation and holidays, excellent training programs, and discounted flight training. You will join a tight-knit family where leadership is compassionate, transparent, and empowers you to achieve success, both for the business and your personal growth.

Where You Make Your Mark

The Student Services Coordinator is the first voice and first face prospective students encounter at Jet Access Flight Training. This role owns the frontline client experience by responding to inquiries, capturing accurate lead information, providing high-level program information, scheduling Student Advisor appointments and Discovery Flights, and ensuring every prospective student receives timely follow-through. The front desk, inbound communications, and in-person experience inside the flight school all run through this seat.

Client Inquiries and Frontline Support

• Answer inbound calls and capture complete prospective student information, including location, training interest, name, phone number, email address, and relevant follow-up notes
• Provide a clear, high-level overview of Jet Access Flight Training programs and available pathways while directing detailed program, financing, eligibility, and enrollment questions to a Student Advisor
• Schedule Student Advisor appointments through the advisor booking link and confirm the date and time with the prospective student before the interaction ends
• Send a post-call follow-up email that summarizes the conversation, introduces the assigned Student Advisor, and restates the advisement appointment details
• Respond to inbound flight training text messages through White River Network and offer a follow-up call or Student Advisor appointment based on the prospective student’s readiness

Email, Digital, and Lead Follow-Up

• Respond to all online inquiries promptly and with the polished, professional tone that defines the Jet Access client experience
• Disburse the correct approved information packet when a prospective student requests details on a specific program
• Make warm introductory email connections between the prospective student and assigned Student Advisor, including the advisor booking link and complete handoff notes
• Maintain accurate records of every inquiry, contact attempt, appointment, and next step so no prospective student goes without a response
• Track outstanding inquiries and follow up with prospective students who have not responded or have not yet scheduled an advisement appointment

Discovery Flight Coordination

• Sell Discovery Flights by phone, or provide the purchase link by email when the client prefers to purchase independently
• Log every Discovery Flight sale on the SharePoint tracking sheet the same day it is sold
• Confirm the client’s preferred location and several date and time options, then review Flight Schedule Pro and coordinate with the assigned Certified Flight Instructor
• Send required waivers through DocuSign and update the client’s Flight Schedule Pro profile role to Discovery Flight when the purchase is made through the link
• Follow up with the client on availability, make the email introduction to the Certified Flight Instructor, and notify the flight training team once the flight is complete so next steps can begin

Front Desk and Facility Presence

• Greet walk-in visitors, gather their information, and provide hardcopy program packets
• Conduct facility tours that present the flight school, fleet, and training environment at their best while directing detailed advisement questions to a Student Advisor
• Maintain flight school cleanliness throughout the shift, including vacuuming, mopping, and restroom upkeep
• Restock coffee, water, cups, and napkins so client-facing areas are always ready for visitors
• Keep the front desk staffed and presentable so every client and student is met promptly by a Team Member

Daily Execution and Shift Turnover

• Complete turnover duties at the start of each shift, responding to outstanding emails and returning as many missed calls as the shift allows
• Contact every client left open on the prior shift’s log so no outreach goes unfinished
• Maintain the phone log in real time with accurate notes on each contact and the follow-up it requires
• Complete checklists and email the completed and incomplete phone log contacts to the flight training group before clocking out
• Complete special projects and initiatives as needed, embracing opportunities to contribute to Jet Access’s continued growth and success

Who Thrives in This Seat

The Skills You Carry In

• High school diploma or equivalent
• Basic foundational knowledge of the flight training industry and Jet Access program offerings; additional training will be provided
• Strong written and verbal communication skills with a polished, client-facing presence
• Exceptional organizational skills and attention to detail with the ability to multitask
• Proven ability to perform accurately and calmly in a fast-paced environment
• Proficiency in Microsoft Office Suite and comfort learning aviation operations platforms such as Flight Schedule Pro, DocuSign, and Crunchtime Ops; training provided
• Must pass a background check and pre-employment drug screening
• Deep alignment with Jet Access core values and a genuine commitment to delivering exceptional client experiences

What This Role Asks of You

• On-site presence at the assigned Jet Access Flight Training location for every scheduled shift; this is not a remote position
• Ability to remain at the front desk and on the phone for the duration of the shift, with frequent standing, walking, and movement throughout the facility
• Ability to lift and carry up to 25 pounds and to perform light facility upkeep, including vacuuming, mopping, and restocking client areas
• Valid driver’s license
• No routine travel; occasional local travel between flight training locations may be requested

How You Engage

• Composure and a service-first tone with every client, whether they arrive excited, undecided, or frustrated
• Warm, clear communication that builds rapport quickly with prospective students and their families
• Receives coaching and feedback openly and applies it on the next call
• Builds strong working relationships with Student Advisors, Certified Flight Instructors, and fellow Team Members to ensure smooth prospective student handoffs
• Represents the Jet Access core values in every interaction, on the phone and in person

What the Days Look Like

• Part-time, Monday through Friday; first shift 9:00 a.m. to 1:15 p.m. or second shift 1:00 p.m. to 5:15 p.m.
• Reliable, on-time arrival for every scheduled shift, because front desk and phone coverage depends on it
• Disciplined end-of-shift turnover so the incoming Coordinator starts with a complete picture
• Follows through on open client contacts within the shift rather than leaving them for the next one
• Attends assigned team meetings prepared with client and inquiry updates

What Sets You Apart

• Current enrollment as a Jet Access Flight Training student
• Previous experience in flight training operations, hospitality, or a client-facing aviation role
• Demonstrated ability to build rapport and maintain relationships with high-expectations clients
• A service-first mindset with a genuine passion for assisting clients
• Familiarity with Flight Schedule Pro, DocuSign, or comparable scheduling and CRM platforms

Equal Opportunity Statement

Jet Access Group and affiliated companies are an Equal Opportunity Employer committed to diversity and inclusion in our workplace. Employment decisions are based solely on the qualifications and merit of the individual candidate and needs of the business, without discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.