Student Rotation Coordinator - Graduate Medical Education - Full-Time - DAYS

Capital Health (US); South Dakota; On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision Plan

Paid Time Off

FSA

Job summary

Capital Health is seeking a detail-oriented Clerkship/Rotation Coordinator to manage clinical rotations for medical and PA students. You will ensure credentialing and onboarding compliance, organize orientations, and coordinate communications among clerkship teams and schools.

The role integrates annual master scheduling, handles add/drop updates, and supports evaluations and events. Strong organizational and IT skills with Zoom experience are essential.

Qualifications

• Associate’s degree; two years scheduling experience may substitute.
• One year experience in medical or academic scheduling.
• Strong organizational, verbal and written communication skills.
• Intermediate computer skills; familiar with Zoom and databases.

Responsibilities

• Coordinate clinical rotations for medical students and trainees.
• Ensure credentialing and onboarding compliance.
• Facilitate orientation and access setup for students.
• Manage internal and external communication among stakeholders.
• Integrate academic schedules into the master schedule.
• Maintain add/drop changes and student database.
• Schedule elective rotations and exams; proctor as needed.
• Support evaluations and recruitment events.
• Arrange meeting rooms and catering as requested.

Skills

Organizational skills

Verbal communication

Written communication

Prioritization

Problem solving

Education

Associate degree

Scheduling experience

Tools

PowerPoint

Database management

Zoom

General IT skills

Job description

Capital Health is the region’s leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a dynamic health care resource accredited by the DNV that includes two hospitals, an outpatient center, satellite ED, and an expansive network of primary and specialty care. Capital Health Medical Group is made up of more than600 physicians and other providerswho offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization.As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

The listed pay range or pay rate reflects compensationfor afull-time equivalent (1.0 FTE)position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Pay Range:

$21.33 - $27.73

Scheduled Weekly Hours:

40

Position Overview

ESSENTIAL FUNCTIONS

• Coordinates clinical rotations of medical students, pa-students, SOCM trainees, and others as assigned.
• Ensures compliance of each student’s credentialing and onboarding requirements in accordance with institutional and accreditation policies and procedures.
• Facilitates orientation for students, including set up for computer access, ID badge requests, privilege sheets, and arrival information.
• Manages internal and external communication among clerkship coordinators, preceptors, students, and affiliated school contacts.
• Receives academic year schedules from multiple schools and integrates into master schedule.
• Maintains timely upkeep of add/drop changes for affiliate schools, master schedule, student database.
• Provides financial based rotations.
• Receives elective rotation requests and works with residency program or other department to schedule.
• Serves as on-site proctor for student exams.
• Facilitates the completion of student evaluations.
• Assists with annual clerkship orientation presentation; presents house orientation to arriving students.
• Participates in student review meetings and recruiting events as assigned.
• Reserves meeting rooms and creates catering orders for special meetings and at other times as requested.
• Reports to and completes other assignments as designated by Director, Graduate Medical Education.
• Performs other duties as needed.

MINIMUM REQUIREMENTS

• Education: Associate’s degree. Two years of experience in a scheduling environment in lieu of a degree.
• Experience: One year previous experience in medical or academic scheduling setting.
• Other Credentials:
• Knowledge and Skills: Possesses strong organizational, verbal and written communication skills. Ability to prioritize assignments and demonstrate initiative toward problem solving.
• Special Training : Intermediate level computer skills, database management and PowerPoint; familiar with virtual platform environments (ZOOM).
• Mental, Behavioral and Emotional Abilities: Professional disposition in fast-paced and ever changing environment; calm demeanor with all contacts. Ability to communicate with all levels of organizational structure. Observes confidentiality and safeguarding of sensitive information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequent physical demands include: Sitting , Keyboard use/repetitive motion
• Occasional physical demands include: Standing , Walking , Climbing (e.g., stairs or ladders) , Carry objects , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Squat/kneel/crawl , Wrist position deviation , Pinching/fine motor activities
• Continuous physical demands include: Talk or Hear
• Lifting Floor to Waist 25 lbs. Lifting Waist Level and Above 15 lbs.
• Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Color Discrimination, Accurate Depth Perception, Accurate Hearing
• Anticipated Occupational Exposure Risks Include the following: Airborne Communicable Disease , Dust/Particulate Matter

IND123

This position is eligible for the following benefits:

• Medical Plan

• Prescription drug coverage & In-House Employee Pharmacy

• Dental Plan

• Vision Plan

• Flexible Spending Account (FSA)

• Healthcare FSA

• Dependent Care FSA

• Retirement Savings and Investment Plan

• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance

• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance

• Disability Benefits – Long Term Disability (LTD)

• Disability Benefits – Short Term Disability (STD)

• Employee Assistance Program

• Commuter Transit

• Commuter Parking

• Supplemental Life Insurance

• Voluntary Life Spouse

• Voluntary Life Employee

• Voluntary Life Child

• Voluntary Legal Services

• Voluntary Accident, Critical Illness and Hospital Indemnity Insurance

• Voluntary Identity Theft Insurance

• Voluntary Pet Insurance

• Paid Time-Off Program

The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and/or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity. Bonus and/or incentive eligibility are determined by role and level.

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare. Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.