Student Programs Manager

The University of Chicago; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of Chicago's Pritzker School of Medicine seeks a Student Programs Manager to provide high‑level program management, administrative and logistical support for student activities in the Student Affairs & Programs unit.

You will coordinate events (Orientation, White Coat Ceremony, Graduation), support wellness and student clinics, assist Deans, and maintain websites and calendars while handling reimbursements using Oracle/GEMS.

Qualifications

• College or university degree required.
• 2–5 years of related work experience.
• Experience in an academic or medical center environment preferred.
• Experience with website/content management preferred.
• Ability to handle confidential information.

Responsibilities

• Coordinate student events and act as liaison between PSOM and faculty, students, staff and families.
• Support Wellness Initiative and student-run Free Clinics and community outreach activities.
• Provide administrative support to the faculty Dean of Students, Associate Dean of Students and Executive Director of Student Affairs.
• Monitor, oversee and coordinate all Student Affairs & Programs timelines, planning, and event delivery.
• Maintain Pritzker Website, Calendars, Student Listservs, and other online resources for students and community.
• Manage student reimbursements, ordering, vendor payments and other financial activities using Oracle, GEMS, and related systems.
• Maintain organizational records and archives relevant information and program materials.
• Markets student activities programming throughout the year.
• Develop activities, programs, and initiatives related to student life and community involvement.
• Develop and implement protocols for evaluating program effectiveness.

Skills

Interpersonal skills

Communication skills

Project management

Time management

Detail-oriented

MS Office

Education

Bachelor's degree

Master’s in Higher Education Administration

Tools

Oracle

GEMS

Content management

Website management

Job description

Department BSD PSM - Curriculum

About the Department The Pritzker School of Medicine is one of few medical schools to be located physically on its University campus, offering both intellectual and social advantages to students who spend their medical school years within a vibrant, multidisciplinary intellectual community. Most importantly the opportunity for collaborative research and study is outstanding: all divisions of the University and its professional schools are located within steps of the hospital, as are the extensive biological and physical sciences research laboratories, thus providing a rich array of opportunities for our medical students.

Job Summary

The Student Programs Manager will have responsibility for providing a high level of program management, administrative support and logistical support in the Student Affairs and Programs unit of the Pritzker School of Medicine. This student‑facing position requires exceptional interpersonal and operational skills in planning and executing initiatives, programs, and activities that advance the excellence of the medical education experience at the University of Chicago.

Responsibilities

• Responsible for the coordination of many student events, which requires functioning as the liaison between PSOM and the faculty, students, staff, and students’ families. High profile events include, but are not limited to Orientation, White Coat Ceremony, Honor Society Inductions, Graduation Events and other student activities.
• Provides support for (a) Pritzker’s Wellness Initiative, including serving as a liaison with University Student Wellness, (b) Pritzker’s student‑run Free Clinics and community outreach activities, and (c) various other initiatives.
• Provides administrative support to the faculty Dean of Students, Associate Dean of Students and Professional Development, and the Executive Director of Student Affairs.
• Works with Student Programs team to monitor, oversee and coordinate all Student Affairs & Programs timelines, planning, and event delivery.
• Maintains and updates Pritzker Website, Calendars, Student Listservs, and other online resources which provide information for students and Pritzker community.
• Manages student reimbursements, ordering, vendor payments and other financial activities following University, BSD, and Pritzker guidance, using University systems such as Oracle, GEMS, and the suite of options through the Knowledge & Support Center.
• Maintains organizational records and archives relevant information and program materials.
• Receives a moderate level of guidance and direction.
• Markets student activities programming throughout the year.
• Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement.
• Develops and implements straightforward programming.
• Develops and implements protocols for evaluating the effectiveness of programs.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications: ---

Preferred Qualifications

Education: Bachelor's degree. Master’s in Higher Education Administration strongly preferred.

Experience: Two or more years of program management experience strongly preferred. Experience in student services or customer service strongly preferred. Experience in an academic or medical center environment. Experience with website/content management strongly preferred. Employment in increasingly responsible positions which require handling sensitive and confidential information is desirable.

Preferred Competencies

• Working knowledge of MS Office.
• Must be proficient in Microsoft Excel, PowerPoint, Outlook, and other common software programs used in support of administration.
• Must possess superior interpersonal and communication skills, both verb and written.
• Must be highly self‑motivated and able to work independently and as a team member.
• Must have the ability to identify challenges, formulate responses, and implement effective strategies to ensure the excellence of medical education administration at the University of Chicago.
• Must be able to enthusiastically support the initiatives of the school and support the faculty Dean of Students, Associate Dean of Students and Professional Development, the Executive Director of Student Affairs, and medical students, while being able to maintain a calm and courteous demeanor and to work productively in managing a heavy workload.
• Must be able to prioritize work that often has competing deadlines and must have a keen eye for the highest attention to detail.
• Must be able to problem‑solve and follow an issue through to resolution.
• Must be flexible, adaptable and have the ability to learn from experience.
• Must be able to maintain proper professional boundaries with students.
• Demonstrated ability to think clearly and to work productively with various individuals with diverse work styles and personalities.
• Must possess superior judgment, sensitivity, and tact in handling confidential issues in working with faculty, students, and administrative staff all while maintaining professional and appropriate boundaries.
• Must be able to receive and reflect on feedback that is provided.
• Exceptional student-centeredness.
• Relationship‑building and collaboration skills.
• Strong program and committee management skills.
• Process improvement and operational excellence skills.
• Ability to demonstrate initiative and ownership.
• Excellent written and verbal communication.
• Adaptability and willingness to pitch in.
• Project management.
• Technology and systems fluency.
• Professional judgment and discretion.

Working Conditions

Office Environment. Weekend/Evening Hours: As needed.

Application Documents

• Resume (required)
• Cover Letter (required)

Job Family

Student Affairs & Services Role Impact Individual Contributor Scheduled Weekly Hours 40 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $60,000.00 - $80,000.00.

Benefits

Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

For additional information please see the University's Notice of Nondiscrimination.

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