Student Life Coordinator

University of San Diego; San Diego (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

The University of San Diego seeks a Student Life Coordinator to support the Assistant Vice President for Student Life by coordinating TRS and student-facing programs, handling calendars, calls, email, and correspondence, and managing confidential information.

The role includes organizing meetings, preparing materials, supporting divisional projects, and assisting with budget-related tasks. This position may lead special campus projects as needed.

Responsibilities

• Determines priority of issues for AVP’s consideration and prepares materials.
• Sends and responds to inquiries; manages incoming correspondence.
• Schedules appointments and maintains calendars.
• Composes confidential correspondence and memoranda for the AVP.
• Serves as information source for students, employees, parents, alumni, and the public.
• Screens visitors and routes inquiries to the proper administrator.
• Maintains records and files for committees and affiliations.
• Prepares and maintains files; coordinates director meetings.
• Arranges weekly/biweekly meetings for directors reporting to the AVP.
• Assists with searches and coordination of candidacies including travel and meetings.
• Organizes electronic documents for the AVP and schedules meetings and logistics.
• Coordinates catering, A/V, and room setups for meetings and events.
• Purchases supplies and equipment as needed.

Job description

Position Title & Department:

Student Life Coordinator; Student LifePosting #

5759

Department Description:

In the Catholic tradition, the Student Affairs Division strives to create an inclusive, educational environment which motivates and supports student learning and personal development, serves the University community, and inspires students to make a positive contribution to society. Our philosophy and approach is to collaboratively work with Academic Affairs and all areas of the University to create an integrated learning environment.

The Student Affairs Division is a dynamic, student centered and learning organization. We are poised to create a vibrant and active co-curricular learning experience for all students. Our emphasis on leadership development and social change allows us to work on developing future ethical leaders to serve in a complex, global and changing world. We are committed to fostering a sense of belonging and continuously building toward a just, welcoming and caring community for all.

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

The Student Life Coordinator provides coordination of TRS and other student facing programs and administrative support to the Assistant Vice President for Student Life. Support includes managing calendars, incoming calls, email, and written correspondence as requested. Handles highly confidential information and materials. Coordinates special projects including support for institutional assessment efforts and divisional strategic planning. Prepares financial documents and reconciles budget reports. Prepares materials and logistics for workshops, presentations, conferences, and committee meetings. Designs and produces electronic presentations, print materials, and informational handbooks. Manages development, production, and distribution of printed communications. Organizes various inter- and intra-departmental meetings and prepares agendas. Supports the VPSA Office, shares office management responsibilities.

Periodically, this position may be asked to lead or contribute to either ad hoc or ongoing division/campus projects outside the scope of their day-to-day activities.

Duties and Responsibilities:

• Determines priority of issues for the AVP’s consideration; has all relevant materials available
• Reviews all incoming correspondence; forwards appropriate items and independently responds to inquiries
• Schedules appointments and maintains the calendars
• Composes correspondence and memoranda on behalf of the AVP, including highly confidential and sensitive material
• Serves as an information source for students, employees, parents, alumni, and the general public
• Screens and receives visitors, gives out information and/or refers to proper administrator/department and screens phone calls
• Maintains records/files for various committees and professional affiliations
• Prepares, organizes, manages and maintains files
• Arrange regular weekly and biweekly meetings for all directors reporting directly to the AVP.
• Assists with the coordination of all vacant position searches in the area as needed, including arranging search committee meetings, coordinating information distribution, contacting candidates, travel and meal accommodations, campus meetings, and notifications
• Scans and organizes all documents relating to the AVP electronically
• Is responsible for regular and special meeting preparations, including:
  • Schedules meetings, reserves rooms/sets up virtual meeting spaces through Zoom, and invites participants
  • Determines and requests catering and A/V needs
  • Prepares agendas, binders, research, and other materials
  • Identifies off-site meeting locations, reserves facilities, determines and coordinates food needs, and arranges payment
  • Purchases supplies/equipment