Student Intern - Administration

Calleguas Municipal Water District; Thousand Oaks (CA); On-site; USD 21,000 - 30,000; Part time

Job summary

Calleguas Municipal Water District invites student interns to gain practical experience through training and mentoring while providing administrative support across departments. The internship is part‑time, temporary, at-will for up to six months, with a maximum of 8 hours per day and 24 hours per week; schedule aligns with college calendars and may include weekends for events.

Interns assist with project teams, data collection and reporting, records management, and data entry, while learning

Qualifications

• Enrolled in a college or university with good standing.
• Ability to perform administrative and data-related tasks.
• Proficiency in Microsoft Office and basic data handling.

Responsibilities

• Participate on project teams and support departmental initiatives.
• Assist with administrative, technical, and operational tasks.
• Prepare reports, summaries, and presentations.
• Collect, organize, and analyze data; maintain records.
• Input and verify data for accuracy; support warehouse/inventory tasks.
• Provide general office and clerical support.

Skills

Administrative support

Data entry

Data analysis

Communication

Education

Current enrollment in community college or undergraduate/graduate program

Graduated within one year of application date with a degree

Tools

Microsoft Office

Job description

Student interns receive training and mentoring performing assignments that serve to offer practical experience and broad exposure to Calleguas Municipal Water District’s (Calleguas’s) organizational structure. This position will primarily provide administrative support to various departments within the District performing supervised duties.

The student intern position is a part‑time, temporary, at‑will position limited to no greater than 8 hours per day and 24 hours per week. Work schedule will be determined based upon department needs and the intern's school schedule. Work hours will typically be Monday through Friday during regular business hours, although some weekend work may be requested, such as attendance at community events. The length of time for an internship is six months but may be extended by the General Manager. Where possible, the District will cooperate with the intern’s college or university if the school intends to award class credits for student participation in an internship program.

SUPERVISORY RESPONSIBILITIES

This position does not include supervisory responsibilities.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

Student Intern

• Participate on project teams and support departmental initiatives as assigned.
• Assist with a variety of administrative, technical, and operational tasks related to the assigned department or area of responsibility.
• Assist in planning, research, and compiling information from various sources.
• Prepare reports, summaries, presentations, and other documents as assigned.
• Assist with collecting, organizing, and analyzing data, including statistical information.
• Maintain accurate records, document findings, and provide recommendations for consideration.
• Organize, maintain, and update electronic and physical files, records, and documents.
• Assist in inputting, maintaining, and verifying data to ensure accuracy and completeness.
• Identify opportunities to improve work processes, streamline procedures, and enhance operational efficiency.
• Assist with warehouse inventory management, including organizing materials and supplies, tracking inventory, and maintaining accurate records.
• Assist with shuttling District vehicles between service locations, as needed.
• Escort vendors and contractors to designated District facilities and work areas, as needed.
• Perform general office, administrative, and operational support duties as assigned.
• Perform other related Student Intern level job duties as required.

• Research, collect and compile data.
• Respond to requests and inquiries from the public.
• Maintain comprehensive records, files, logs, listings and related data.
• Create spreadsheets and presentations.
• Assist in preparing and reviewing a variety of documents and correspondence for accuracy and completeness.
• Understand and follow verbal and written instructions.
• Communicate clearly and concisely, both verbally and in writing.
• Operate typical office devices and equipment.
• Experience with Microsoft Office.
• Establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL AND MENTAL DEMANDS

The physical and mental requirements described here are representative of those that must be met by employees to successfully perform the essential functions of this job.

Physical

• Sitting, standing, bending, reaching, talking and hearing, in person, in meetings, and by telephone.
• Manual dexterity and use of hands and fingers to handle and feel sufficient to operate a District vehicle, computers, and standard office machines, such as calculators, telephones, copiers, and scanners.
• Normal range of hearing.
• Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.
• May require lifting to 25 pounds.

Mental

• Written and oral communication skills.
• Interpretation and analysis of complex data, information and documents.
• Math and mathematical reasoning.
• Perform highly detailed work on multiple, concurrent tasks with occasional interruptions.
• Work under deadlines.
• Interact with District executives and managers, governmental officials, employees and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

• Current enrollment in a community college, undergraduate, or graduate degree program and in good standing with the college or university, or
• Graduated within one year of date of application with a degree from a community college, undergraduate, or graduate degree program.

SPECIAL REQUIREMENTS

• Possess a California Motor Vehicle Operators License and proof of a good driving record, i.e., a driving record provided by the DMV showing less than 2 points assessed in the last 36 months and/or no serious or multiple traffic violations or accidents or failure to appear notices within the last 36 months.
• Agree to authorize background reference checking with past employers and personal references.
• Agree to submit to and pass the District’s pre‑employment, post‑offer medical examination performed by a physician chosen and paid‑for by the District.

WORK ENVIRONMENT

The work environment characteristics are those generally encountered in an office environment. The employee works under typical office conditions, and the noise level is usually quiet.

EQUAL OPPORTUNITY EMPLOYER

Calleguas Municipal Water District is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, genetic information, pregnancy, gender identification, or other protected characteristic as outlined in federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform duties and responsibilities.