Strategic Health, Finance & Administration Deputy Director

GFOAA; Ewing Township (NJ); On-site; USD 122,000 - 189,000; Full time

Job summary

The Jefferson County Department of Health seeks a Health, Finance and Administration Deputy Director to partner with the Director in planning, directing the financial and administrative operations of the Health Department. The incumbent oversees budgeting, accounting, grants, special funds, audits, financial systems, central billing, purchasing, vital records, and related functions.

The Deputy Director provides strategic direction, maintains internal controls, and ensures compliance with

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or health administration.
• Experience supervising employees, including directing work, training employees, conducting performance appraisals, and participating in selection and disciplinary decisions.
• Experience preparing, monitoring, and managing departmental or organizational budgets.
• Experience preparing, reviewing, and approving general ledger, accounts payable, accounts receivable, financial statement, book-closing, and financial reporting functions.
• Experience interpreting financial results, analyzing budget variances, and identifying favorable and unfavorable trends.
• Experience with grant administration and contract compliance, including contracts, funding requirements, and financial reporting.

Responsibilities

• Directs the financial and administrative operations of the health department by partnering with the Director to plan and organize daily agency activities in accordance with health department policies to ensure operational efficiency and standard alignment.
• Facilitates the annual preparation, maintenance, and reporting of organization-wide operating, capital, and special revenue fund budgets by compiling inputs from the Health Officer, the Director, department heads, fiscal staff, and the Board of Health according to agency budget timelines to ensure accurate and fully funded agency operations.
• Manages multiple department budgets and daily operational functions within the Accounting, Central Billing, Purchasing, and Vital Records departments by providing strategic direction and oversight in GASB, and federal, state, and local laws to guarantee fiscal integrity and regulatory compliance.
• Monitors Special Fund and grant accounts by reviewing contracts and verifying expenditure compliance against specific grant terms and federal funding regulations to prevent fund forfeiture and ensure proper resource allocation.
• Oversees the bank deposit and reconciliation processes by verifying deposit records and entering general ledger entries using standard banking workflows and internal control policies to safeguard jurisdiction assets and maintain precise cash balances.
• Maintains the jurisdiction's general ledger by reviewing balances for accuracy, creating journal entries, executing adjustments, and managing the opening and closing of books through standard accounting systems and GASB principles to produce error-free financial statements.
• Controls the automated payroll process by reviewing system reports, analyzing trends, creating payroll-related journal entries, and troubleshooting technical issues using payroll administration software and local civil service rules to guarantee accurate recognition of employee compensation.
• Coordinates internal and external agency audits by maintaining year-round records, communicating with auditors, assigning staff tasks, and reviewing final reports according to statutory audit protocols to demonstrate fiscal transparency and resolve compliance exceptions.
• Troubleshoots core financial, payroll, and billing software applications by partnering with the IT department to isolate issues and execute system updates according to agency IT protocols to maintain uninterrupted financial operations.
• Supervises subordinate personnel within the Accounting, Central Billing, Purchasing, and Vital Records departments by hiring, training, delegating work, and conducting performance appraisals under the guidelines of the civil service merit system rules to maximize staff productivity and maintain personnel compliance.

Skills

Budget management

Staff supervision

Financial reporting

Grant administration

GASB knowledge

Internal controls

Education

Bachelor’s degree in accounting, finance, business administration, or health administration

Job description

The Jefferson County Department of Health seeks a Health, Finance and Administration Deputy Director to partner with the Director in planning, directing the financial and administrative operations of the Health Department. The incumbent oversees budgeting, accounting, grants, special funds, audits, financial systems, central billing, purchasing, vital records, and related functions.

The Deputy Director provides strategic direction, maintains internal controls, and ensures compliance with