Strategic Head of Inventory Finance & Purchasing

Creative Chaos; United States; Remote; USD 160,000 - 260,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

OPD

Training and Development

Job summary

Creative Chaos in the United States is seeking a Head of Inventory Finance & Purchasing to drive financial planning and procurement strategies for inventory management, overseeing budgeting, cost control, and supplier negotiations. You will optimize sourcing across categories, coordinate with international partners, and monitor stock levels to ensure profitability.

This role requires strategic vision and hands-on execution across finance and operations.

Qualifications

• Bachelor’s degree in Finance, Business Administration, Supply Chain Management, or related field; a master’s degree is preferred.
• Minimum of 10 years of experience in finance or purchasing, with at least 5 years in a leadership role.
• Strong knowledge of inventory management principles and best practices.
• Proven experience in financial analysis, budgeting, and forecasting.
• Excellent negotiation and contract management skills.
• Proficient in financial modeling and inventory management software.
• Strong analytical and problem-solving abilities.
• Exceptional communication and interpersonal skills.
• Experience in a technology or creative industry is a plus.

Responsibilities

• Own all purchasing activities across multiple product categories: nicotine products, non-nicotine products, accessories, apparel, POS materials, marketing collateral, and future product lines.
• Source, evaluate, and manage multiple global vendors; negotiate pricing, terms, MOQs, and lead times.
• Create and manage all POs, track confirmations, and follow up on delays, discrepancies, and quality issues.
• Coordinate with international vendors, manufacturers, freight forwarders, and warehouse partners.
• Track production timelines, shipping schedules, customs clearance, and delivery milestones.
• Translate SKU-level revenue forecasts into purchase plans and replenishment schedules.
• Build and maintain inventory models to prevent stockouts and avoid overstock.
• Monitor inbound inventory, open POs, transit times, and safety stock levels.
• Actively monitor inventory levels across all warehouses and 3PLs; identify hot spots and aging stock.
• Produce weekly and monthly inventory reports for management with actionable insights.
• Flag and elevate issues involving shrinkage, discrepancies, expiry, or incorrect receiving.
• Oversee the full lifecycle: receiving, costing, landed cost allocation, valuation, reconciliations, and adjustments.
• Ensure accurate month-end close in QBO and all Shopify-integrated systems.
• Maintain alignment between warehouse systems, ERP tools, Shopify, and finance.
• Lead the setup, configuration, and continuous improvement of inventory management platforms (ERP/WMS).
• Develop SOPs for purchasing, receiving, cycle counting, and inventory adjustments.
• Own cycle count schedules with warehouse partners and lead full physical counts.
• Investigate discrepancies to identify root causes (system, vendor, warehouse, or process).
• Implement stronger internal controls to reduce shrinkage, errors, and waste.
• Prepare and analyze all inventory-related financial reports including aging, write-offs, obsolescence, margin analysis, landed cost reports, audits.

Skills

Leadership

Negotiation

Financial analysis

Inventory management

ERP systems

Contract management

Communication

Problem solving

Forecasting

Education

Bachelor's degree in Finance/Business/Supply Chain

MBA preferred

Tools

Shopify

QuickBooks Online (QBO)

Inventory management software

ERP software

Job description

Creative Chaos in the United States is seeking a Head of Inventory Finance & Purchasing to drive financial planning and procurement strategies for inventory management, overseeing budgeting, cost control, and supplier negotiations. You will optimize sourcing across categories, coordinate with international partners, and monitor stock levels to ensure profitability.

This role requires strategic vision and hands-on execution across finance and operations.