Strategic Finance & Operations Manager

Nichols College; Dudley (MA); On-site; USD 61,000 - 76,000; Full time

Job summary

Santa Clara University seeks a Business Operations Manager to manage accounting and administrative work for the Jesuit Community and SCMC, reporting to the Rector and SCMC Director. The role demands accurate financial reporting, budgeting, and compliance with relevant laws.

Key duties include maintaining QuickBooks records, journal entries, audits, and collaboration with university departments. Strong Excel and accounting knowledge are essential for this position.

Qualifications

• Generally accepted accounting practices and principles
• Auditing practices and principles
• Strong knowledge of QuickBooks online
• Strong knowledge of Microsoft Excel
• Experience with WorkDay helpful but not required
• Knowledge of Plotbox helpful but not required
• Applicable laws, codes and regulations

Responsibilities

• Maintain all budget and accounting records for the Jesuit Community and SCMC in QuickBooks online
• Monthly comparison of actuals to budget
• Process accounts payable for Jesuit Community and SCMC
• Maintain accounts payable filing system
• Prepare bank deposits for Jesuit Community as needed
• Bill long-term Jesuit Community guests
• Prepare account analysis as requested by the Rector of SCMC Supervisor
• Refine and keep Chart of Accounts for Jesuit Community and SCMC
• Maintain a current fixed asset schedule for Jesuit Community and SCMC
• Maintain vehicle changes with Arthur J. Gallagher Insurance Company
• Maintain, reconcile and prepare monthly journal entries for all investments for the Jesuit Community and SCMC
• Monthly reconciliation to Workday Reports to monitor SCU expenses charged to the Community and SCMC
• Perform monthly bank reconciliations for Jesuit Community and SCMC
• Prepare monthly journal entries for Jesuit Community and SCMC
• Run month end reports for Jesuit Community and SCMC as requested
• Verify direct deposit of bi-weekly Jesuit salaries to the monthly bank statement and prepare related month end journal entries
• Prepare year-end journal entries, accruals, run reports and provide other information for outside accounting firm in preparation for year-end review/audit
• Prepare monthly and quarterly sales tax reports to Board of Equalization
• Work with SCMC Supervisor on accounting, year end and inventory procedures to ensure accuracy of data
• Work closely with USA West Province to provide year end reports including surplus and contingency calculations

Skills

Financial records

Account reconciliation

Financial reporting

Data accuracy

Budgeting support

Communication

Organization

Education

Bachelor’s Degree in accounting, business or related field

Tools

QuickBooks Online

Microsoft Excel

WorkDay

Plotbox

Job description

Santa Clara University seeks a Business Operations Manager to manage accounting and administrative work for the Jesuit Community and SCMC, reporting to the Rector and SCMC Director. The role demands accurate financial reporting, budgeting, and compliance with relevant laws.

Key duties include maintaining QuickBooks records, journal entries, audits, and collaboration with university departments. Strong Excel and accounting knowledge are essential for this position.