Strategic Executive Operations Director

Rx Medical; Oklahoma City (OK); On-site; USD 140,000 - 190,000; Full time

Job summary

RX Medical in Oklahoma City seeks a Director of Executive Operations to serve as the operational right hand of the principals. This high-trust, high-autonomy role translates intent into action, coordinating across functions and ensuring priorities are executed.

The DEO partners with senior leaders, manages the leadership calendar, dashboards, and strategic initiatives, while AI tools absorb routine data-assembly work to keep focus on judgment and relationships.

Qualifications

• Ego-Free Executor focused on outcomes.
• Trusted confidant handling sensitive information with discretion.
• Precise communicator representing leadership voice and intent.
• Relentless follow-through tracking commitments.
• Sound judgment under ambiguity.
• Mission-aligned with principals' success.
• Exceptional emotional intelligence across all levels of the organization.

Responsibilities

• Executive Operations & Leadership Support: Own the principals' priority calendar.
• Triage all incoming communications — route, resolve, or escalate.
• Track every open commitment and drive it to closure.
• Run the weekly leadership operating rhythm.
• Prepare the principals for every meeting.
• Intelligence & Reporting: Produce the weekly performance dashboard (revenue, activity, KPIs).
• Aggregate department head reports into a consolidated view.
• Proactively flag anomalies and risks.
• Prepare the monthly review package.
• Report on strategic initiative status.
• People, Culture & Communications: Draft internal communications in the principal’s voice.
• Manage recognition and milestone communications.
• Provide context and support for talent decisions.
• Serve as a confidential leadership liaison channel.
• Coordinate culture initiatives.
• Strategic Projects & Execution: Lead special initiatives from definition through delivery.
• Bridge cross-functional coordination gaps.
• Serve as the principals' proxy in select external meetings.
• Evaluate vendors and provide recommendations.
• Oversee implementation of key decisions post-approval.
• Authority & Decision Rights: This role carries delegated authority within clear guardrails. The Chief of Staff may make decisions consistent with the principals' intent; communicate direction and priorities to leaders on the principals' behalf; commit organizational time to meetings within established priorities; approve routine operational matters specifically delegated by the principals; serve as proxy in external meetings and partner communications.

Skills

Executive operations

Cross-functional

Stakeholder management

Written communication

Discretion

Power BI

Microsoft 365

Education

Bachelor's degree

Tools

Microsoft Copilot

Power Automate

Power BI

Job description

RX Medical in Oklahoma City seeks a Director of Executive Operations to serve as the operational right hand of the principals. This high-trust, high-autonomy role translates intent into action, coordinating across functions and ensuring priorities are executed.

The DEO partners with senior leaders, manages the leadership calendar, dashboards, and strategic initiatives, while AI tools absorb routine data-assembly work to keep focus on judgment and relationships.