Strategic Executive Coordinator to the CEO & EA

Voith Hydro; York (York County); On-site; USD 85,000 - 125,000; Full time

Job summary

Voith Hydro in York, PA seeks a Strategic Executive Coordinator to the CEO & EA to act as a trusted partner, drive execution, and align priorities across the organization. The role requires a proactive, business-minded professional with 5+ years of executive support, strong MS365 skills, and outstanding communication; you will manage calendars, travel, briefs, and executive presentations.

We value discretion, strategic thinking, and the ability to translate priorities into actionable plans that

Qualifications

• Bachelor's degree or equivalent with experience.
• 5+ years supporting senior executives or leadership teams.
• Experience coordinating executive priorities and confidential information.
• Strong business acumen and ability to translate priorities into action.
• Advanced proficiency with Microsoft 365 tools (PowerPoint, Excel, Word, Outlook, Teams).

Responsibilities

• Partner with the President & CEO to manage priorities and critical initiatives.
• Act as an extension of the CEO office ensuring alignment across objectives.
• Anticipate challenges and proactive solutions.
• Monitor initiatives, deliverables, and leadership commitments.
• Manage and optimize the CEO calendar and travel logistics.
• Prepare agendas, briefing materials, and executive presentations.
• Coordinate meetings and cross-functional initiatives with leadership.
• Handle highly confidential information with discretion.

Skills

Executive support

Calendar management

Communication

Discretion

Strategic thinking

Education

Bachelor's degree

Tools

Microsoft 365

Excel

PowerPoint

Outlook

Teams

Job description

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 20,700 employees, sales of € 4,8 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe.

Voith Hydro is hiring for:

Strategic Executive Coordinator to the CEO & EA

York, PA

Summary –

The Executive Coordinator serves as a trusted partner and force multiplier for the President & CEO, ensuring priorities, communications, and strategic initiatives move forward effectively across the organization. This role goes beyond traditional executive support and operates as an extension of the CEO office, helping drive execution, alignment, and accountability at the leadership level. The ideal candidate is highly organized, proactive, business-minded, and able to anticipate needs before they arise.

Responsibilities –

• Serve as a trusted partner to the President & CEO, helping manage priorities, workflows, and critical business initiatives.
• Act as an extension of the CEO office, ensuring alignment and follow-through across strategic objectives.
• Anticipate challenges, identify opportunities, and proactively recommend solutions.
• Help drive organizational accountability by monitoring key initiatives, deliverables, and leadership commitments.
• Manage and optimize the CEO calendar, ensuring time is aligned with business priorities and strategic goals.
• Prioritize communications, requests, and competing demands to maximize executive effectiveness.
• Coordinate domestic and international travel, itineraries, logistics, and expense management.
• Handle highly confidential information with exceptional discretion and judgment.
• Partner closely with the executive leadership team to coordinate meetings, planning sessions, off-sites, and business reviews.
• Prepare agendas, briefing materials, executive summaries, and executive-level presentations.
• Capture key decisions, action items, and commitments during leadership meetings.
• Drive follow-up activities and stakeholder accountability for deliverables and deadlines.
• Create polished presentations for board meetings, customer engagements, leadership reviews, and strategic initiatives.
• Develop executive communications, talking points, speeches, and key messaging.
• Collaborate with communications teams on executive branding initiatives, LinkedIn content, employee communications, and organizational messaging.
• Coordinate cross-functional projects and strategic initiatives on behalf of the CEO.
• Track milestones, risks, dependencies, and progress updates.
• Facilitate communication among stakeholders to ensure successful execution of business objectives.
• Support high-priority business projects and special assignments as needed.
• Process expense reports, invoices, and related administrative documentation accurately and timely.

Qualifications –

• Bachelor's degree preferred or equivalent combination of education and experience.
• 5+ years supporting senior executives, leadership teams, or complex business operations.
• Demonstrated experience working with executive-level stakeholders and managing confidential information.
• Strong business acumen with the ability to understand organizational priorities and translate them into action.
• Advanced proficiency in Microsoft 365, including PowerPoint, Excel, Word, Outlook, and Teams.
• Exceptional written, verbal, and interpersonal communication skills.
• Outstanding organizational, project management, and prioritization abilities.
• Ability to work independently, think strategically, and execute with attention to detail.
• High level of professionalism, executive presence, and sound judgment.

Physical Demands – Employees in this position are regularly required to walk, stand and use hands to finger, handle or feel. They are frequently required to reach with hands and arms. They are often required to sit, stoop, kneel, crouch, or crawl. Employees are required to talk and hear in an industrial setting and regularly required to lift 10 pounds and occasionally required to lift up to 50 pounds.

* This job description is not all encompassing, however, is intended to be a general description of the responsibilities of this position.

Voith US Inc. is an EEO/AA/VEVRAA compliant Federal Contractor and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law. We welcome everyone to apply, especially those individuals who are underrepresented in the industry including people of color, LGBTQI+ community, women, individuals with disabilities (both seen and unseen), Veterans, people of any age or family status. We embrace the competitive advantage that diversity brings and we strive to create a working environment that is inclusive of thought and talent.