Strategic Executive Assistant to the Provost

Valparaiso University; Northern (KY); Hybrid; USD 50,000 - 52,000; Full time

Job summary

Valparaiso University invites applications for an Administrative Assistant to the Provost's Office. This role manages administrative, financial, project, and executive support activities, serving as the liaison with internal and external constituencies and providing staff support to the Provost in budgeting, reporting, board activities, and scheduling.

The position offers an opportunity to contribute to fiscal management, complex scheduling, and confidential document handling within a dynamic

Qualifications

• Bachelor's degree required. Degrees from accredited institutions above minimum may substitute for experience on a year-for-year basis.

Responsibilities

• Coordinate the Provost's calendar and travel; manage complex scheduling with multiple parties and events.
• Provide support for Provost Council/Academic Leadership Council and the Board of Directors' Academic Affairs Committee.
• Prepare confidential and high-priority documents for the Provost and facilitate review/approval of contracts, correspondence, forms, and budgets for direct reports.
• Administer budgets for the Office of the Provost and oversee reporting units; create purchase orders and transfer requests as needed.
• Monitor office communications, email, phone, mail, supplies, and calendars.

Skills

Budgeting

Communication

Scheduling

Office administration

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

Valparaiso University invites applications for an Administrative Assistant to the Provost's Office. This role manages administrative, financial, project, and executive support activities, serving as the liaison with internal and external constituencies and providing staff support to the Provost in budgeting, reporting, board activities, and scheduling.

The position offers an opportunity to contribute to fiscal management, complex scheduling, and confidential document handling within a dynamic