Strategic Executive Assistant to Department Chair

University of Miami; Miami (FL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical and dental benefits

Tuition remission

Professional development opportunities

Job summary

University of Miami, Department of Pathology, is seeking a full-time Executive Assistant to work on-site in Miami, FL. The role provides high-level support to top-level leadership, handling calendar management, travel planning, and confidential communications while managing multiple projects and events.

The ideal candidate has an Associate's degree and at least 5 years of relevant experience, with proficiency in Microsoft Office and SharePoint.

Qualifications

• Associate's degree in a relevant field is required.
• Minimum 5 years of relevant executive support experience.
• Proficiency with Microsoft Office and confidential correspondence.
• Ability to prepare memos, reports and presentations with discretion.

Responsibilities

• Support top-level leadership with executive-level tasks and projects.
• Manage calendars, schedule meetings, and prioritize priorities.
• Coordinate travel arrangements and related budgets.
• Draft and edit memos, reports, and presentations.
• Prepare briefing materials and ensure confidentiality of information.
• Lead and supervise junior staff as needed.
• Assist with special events and department initiatives.

Skills

Executive support

Calendar management

Travel arrangements

Communication

Education

Associate's degree

Tools

Microsoft Office

SharePoint

Box

Job description

University of Miami, Department of Pathology, is seeking a full-time Executive Assistant to work on-site in Miami, FL. The role provides high-level support to top-level leadership, handling calendar management, travel planning, and confidential communications while managing multiple projects and events.

The ideal candidate has an Associate's degree and at least 5 years of relevant experience, with proficiency in Microsoft Office and SharePoint.