Strategic Executive Assistant to C-Suite & Board

ICL; New York (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health benefits

403(b) Retirement Savings Plan

Generous PTO

Wellness programs

Learning & Development opportunities

Commuter benefits

Pet insurance

Job summary

ICL is seeking an experienced Executive Assistant to support C-Level executives and the Senior Executive Assistant in a fast-paced environment. You will coordinate calendars, travel, and special projects while maintaining governance documents and ensuring confidential handling of information.

The role includes onboarding/offboarding coordination, board liaison duties, and occasional supervision of junior staff to maintain smooth office operations.

Qualifications

• 5+ years of experience supporting C-Level executives or boards

Responsibilities

• Manage complex calendars for C-Level executives.
• Coordinate comprehensive travel arrangements and events, including Zoom.
• Drive special projects and confidential tasks under deadline pressure.
• Draft and format emails, letters, memos, presentations, and meeting agendas.
• Serve as a liaison between C-Level staff, staff, and the Board of Directors.
• Maintain governance documents in paper and electronic formats.
• Screen calls to protect confidential information while prioritizing inquiries.
• Process invoices, check requests, and expense claims per guidelines.
• Coordinate onboarding/offboarding and IT access for staff.
• Set up and manage filing systems to meet compliance requirements.
• Act as backup for other EAs and assist with reception duties.

Skills

Calendar management

Executive assistance

Travel coordination

Communication

Discretion

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

ICL is seeking an experienced Executive Assistant to support C-Level executives and the Senior Executive Assistant in a fast-paced environment. You will coordinate calendars, travel, and special projects while maintaining governance documents and ensuring confidential handling of information.

The role includes onboarding/offboarding coordination, board liaison duties, and occasional supervision of junior staff to maintain smooth office operations.