Strategic Executive Assistant, Finance & Governance

Florida Crystals; West Palm Beach (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Florida Crystals in West Palm Beach is seeking an Executive Assistant to support senior executives with advanced administrative and financial coordination tasks. This role is crucial for ensuring effective communication and smooth operation within the organization.

The ideal candidate will have strong organization and analytical skills, attention to detail, and experience in providing executive-level assistance. Additionally, proficiency in Microsoft Office Suite is essential for this role.

Qualifications

• Significant experience providing executive‑level administrative support, preferably within finance, accounting, or corporate environments.
• Strong knowledge of expense processing, financial documentation, and compliance‑driven workflows.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.

Responsibilities

• Manage complex executive calendars, travel arrangements, and meeting logistics.
• Coordinate preparation of agendas and materials for meetings.
• Serve as primary liaison with Accounting, Treasury, and Accounts Payable.
• Prepare materials for board meetings and assist with shareholder communications.

Skills

Organization

Confidentiality

Analytical Thinking

Effective Communication

Problem-Solving

Education

Associate’s degree or equivalent

Bachelor’s degree preferred

Tools

Microsoft Outlook

Excel

Word

PowerPoint

SharePoint

Job description

Florida Crystals in West Palm Beach is seeking an Executive Assistant to support senior executives with advanced administrative and financial coordination tasks. This role is crucial for ensuring effective communication and smooth operation within the organization.

The ideal candidate will have strong organization and analytical skills, attention to detail, and experience in providing executive-level assistance. Additionally, proficiency in Microsoft Office Suite is essential for this role.