Strategic Executive Assistant & Business Operations Lead

ARM Creative; Bellevue (WA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Unlimited PTO

Health insurance

401(k) with company match

Hybrid work schedule

Job summary

ARM Creative in Bellevue, WA is seeking an Executive Assistant & Business Operations Coordinator to support the President & CEO. This role blends executive support, financial administration, and business operations, enabling strategic work and growth by managing schedules, communications, and processes.

The ideal candidate will anticipate needs, maintain order, and exercise sound judgment while coordinating with leadership, clients, vendors, bookkeeper, and partners.

Qualifications

• Two or more years of executive assistance or operations experience.
• Experience supporting a business owner, executive, or senior leader preferred.
• Strong written and verbal communication skills.
• Attention to detail with multiple deadlines and priorities.
• Discretion with confidential financial, employee, client, and company information.
• Ability to anticipate needs and exercise sound judgment.
• Proficiency with Google Workspace or Microsoft Office and Asana.
• Familiarity with accounting platforms, CRM systems, and electronic payment tools preferred.
• Experience in a marketing agency or professional-services firm is a plus.
• Ability to work from Bellevue office Tuesday through Thursday.

Responsibilities

• Manage and prioritize the President & CEO’s calendar, meetings, and scheduling requests.
• Protect designated time for strategic work, financial planning, leadership, and business development.
• Monitor CEO’s business email, Asana activity, approvals, reminders, and follow-up items.
• Triage requests and decide what can be handled, delegated, or prepared for decision.
• Prepare a concise daily briefing covering priorities, meetings, and financial approvals.
• Draft routine correspondence and, as appropriate, send responses for the CEO.
• Prepare meeting agendas, background materials, and briefing documents.
• Document commitments, track action items, and follow up with teams.
• Coordinate executive travel, events, and logistics as needed.
• Organize confidential company, financial, employee, and executive records.
• Serve as a professional point of contact for employees, clients, vendors, and outside partners.
• Prepare client invoices, track receivables, and ensure timely payments.
• Maintain vendor records and coordinate with bookkeeper, CPA, and financial partners.
• Support onboarding logistics and PR/marketing coordination as needed.
• Identify opportunities to simplify and improve administrative processes.

Skills

Executive assistance

Business operations

Administrative management

Communication skills

Asana

Google Workspace

Microsoft Office

Tools

Asana

Google Workspace

Microsoft Office

Job description

ARM Creative in Bellevue, WA is seeking an Executive Assistant & Business Operations Coordinator to support the President & CEO. This role blends executive support, financial administration, and business operations, enabling strategic work and growth by managing schedules, communications, and processes.

The ideal candidate will anticipate needs, maintain order, and exercise sound judgment while coordinating with leadership, clients, vendors, bookkeeper, and partners.