Strategic Executive Admin - Onsite Chantilly

Xm Start; Chantilly (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

XMSTART is seeking an experienced Executive Administrator to support the Systems Engineering Directorate in Chantilly, VA. This 100% onsite role requires top-tier organizational skills, calendar management, travel coordination, and meticulous records control within a mission-critical environment.

Active TS/SCI clearance with CI Poly is required along with a strong background in office operations, onboarding/offboarding, and stakeholder engagement to ensure efficient leadership support.

Qualifications

• 5–10+ years of relevant experience.
• Experience with managing email, calendars, and events through Microsoft Outlook.
• Strong organizational and critical thinking skills.
• Strong interpersonal and communication skills.

Responsibilities

• Scheduling & Coordination: Manage and coordinate activities, appointments, and meetings, ensuring the senior executive’s daily agenda.
• Conference Room & Event Management: Maintain and manage conference room calendars, organize telephone conferences, and facilitate messaging.
• Travel Management: Arrange and coordinate travel, including itinerary planning, processing vouchers, and VIP parking arrangements.
• Documentation & Correspondence: Review and draft correspondence for grammar/format; proofread/edit communications.
• Records & Configuration Management: Support records management per NRO directives; ensure configuration management for SED and NRO products.
• Onboarding & Offboarding Support: Assist with in-processing/out-processing of Contractor and Government personnel; prepare required docs.
• Stakeholder Engagement: Interface with NRO Corporate Front Office; greet escorts; prepare background info for meetings.
• Mail & Office Operations: Sort/distribute mail; arrange outgoing mail and packages.
• Resource Management: Order supplies and arrange equipment repairs.
• Career Service Panel Tracking: Track Career Service Panel dates and deadlines.

Skills

Years of experience

Microsoft Outlook

Organizational skills

Communication skills

Education

HS diploma

Bachelor’s degree (preferred)

Tools

Microsoft Outlook

Job description

XMSTART is seeking an experienced Executive Administrator to support the Systems Engineering Directorate in Chantilly, VA. This 100% onsite role requires top-tier organizational skills, calendar management, travel coordination, and meticulous records control within a mission-critical environment.

Active TS/SCI clearance with CI Poly is required along with a strong background in office operations, onboarding/offboarding, and stakeholder engagement to ensure efficient leadership support.