Strategic Administrative Specialist, Academic Affairs

Lee College; Baytown (TX); On-site; USD 41,000 - 43,000; Full time

Job summary

Lee College in Baytown, TX seeks an Administrative Specialist, Academic Affairs to provide administrative support to the Executive Directors of Academic Programs, Technical & Industrial Programs, and School & College Partnerships. Starting salary range is $40,747.20–$42,825, commensurate with education and experience.

This role coordinates projects, manages calendars, prepares documents, assists with budget, travel, and reporting, and serves as a resource to departmental Administrative

Qualifications

• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Ability to collaborate with administrators, faculty, staff, and students.

Responsibilities

• Provide administrative support to assigned Executive Directors, including calendar management, meeting correspondence, and document preparation.
• Serve as a point of contact for inquiries; respond, coordinate follow-up, and refer matters requiring review.
• Prepare, review, edit, and format reports, presentations, and memoranda.
• Coordinate meetings, agendas, minutes, and follow-up items for committees and activities.
• Assist with planning, tracking, and documenting projects within Academic Affairs.
• Support budget and purchasing activities; process requisitions and track expenditures.
• Prepare travel arrangements and related documentation.
• Maintain records and filing systems; ensure accuracy and compliance.
• Collect and organize data for reports and Academic Affairs programs.
• Coordinate information across departments to facilitate timely processes.
• Serve as a resource for Administrative Specialists on course schedules and room allocations in systems like PeopleSoft and Maxient.

Skills

Organization

Communication

Discretion

Independence

Collaboration

Attention to detail

Education

High School Diploma or equivalent (G.E.D.)

Job description

Lee College in Baytown, TX seeks an Administrative Specialist, Academic Affairs to provide administrative support to the Executive Directors of Academic Programs, Technical & Industrial Programs, and School & College Partnerships. Starting salary range is $40,747.20–$42,825, commensurate with education and experience.

This role coordinates projects, manages calendars, prepares documents, assists with budget, travel, and reporting, and serves as a resource to departmental Administrative