Stock Administrator

United States Digital Space LLC; San Mateo (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Healthcare coverage

Vision and dental coverage

HSA/FSA programs

Mental health support

Paid parental leave

Job summary

United States Digital Space LLC in San Mateo, CA seeks a senior equity administrator to lead day-to-day equity life cycle, improve processes, and prepare for a public company transition.

You will oversee grants, vesting, tax withholding, cap table accuracy, and liaise with People, Accounting, Legal and Tax teams, while scaling systems and vendor relationships.

Qualifications

• 3+ years of direct experience in equity administration with a public or late-stage private company.
• Bachelor’s degree in Finance, Accounting, Business or related field (or equivalent practical experience).
• Experience in a SOX environment.
• Solid understanding of domestic and international equity taxation, mobility rules, and SEC regulations.

Responsibilities

• Oversee all equity transactions, including new grants, option exercises, RSU vesting events, cancellations, and stock pool updates.
• Ensure accuracy of the cap table and completeness of supporting documentation for all equity transactions.
• Coordinate closely with the People, Accounting, Payroll, Legal and Tax teams to ensure accurate tax withholding and reporting for equity events.
• Help prepare equity data for financial reporting.
• Act as the primary point of contact for employee inquiries related to all aspects of our equity compensation plans.
• Will be a key team member for our transition from Carta to a public company equity platform.
• Design and document scalable processes, SOPs and internal controls.
• Manage relationships with external vendors (e.g., transfer agents, valuation firms, equity platform providers).

Skills

Equity administration

SOX experience

Equity taxation

RSUs & stock options

Education

Bachelor's degree in Finance/Accounting/Business

Tools

Carta

Equity platforms

Job description

Who We Are

the company is transforming how organizations protect their people and places with an integrated, privacy-sensitive AI-powered platform that includes solutions for video security, access control, air quality sensors, alarms, intercoms, and visitor management.

We’ve got serious momentum in the market: more than 30,000 customers (including 100+ of the Fortune 500), a $5.8B valuation, more than $1 billion in annualized bookings, and backing from CapitalG, Sequoia Capital, General Catalyst, Felicis Ventures, Next47 and more. Physical AI is one of the most consequential technology shifts of our time, and the company is at the center of it.

You can look at all kinds of communities to see our platform’s impact in the world. It's the retailer that uses our agentic AI to deter theft before it happens. The warehouse that uses AI-powered alerts to make sure its team is protected on the floor with proper PPE. The school that’s alerted to a threat in real-time and triggers a lockdown in seconds, not minutes. We’re rapidly scaling this impact: today, more than 2 million the company devices are deployed across 170+ countries.

About the Role

We are looking for an exceptional senior equity administrator to join our growing team. The ideal candidate will be detailed, analytical, and have the ability to design and improve processes for our global equity incentive programs. You will own the day-to-day administration of our equity programs along with managing the entire equity life cycle as we prepare for the transition to a public company.

What You’ll Do

• Oversee all equity transactions, including new grants, option exercises, RSU vesting events, cancellations, and stock pool updates..

• Ensure accuracy of the cap table and completeness of supporting documentation for all equity transactions.

• Coordinate closely with the People, Accounting, Payroll, Legal and Tax Teams to ensure accurate tax withholding and reporting for equity events.

• Help prepare equity data for financial reporting.

• Act as the primary point of contact for employee inquiries related to all aspects of our equity compensation plans.

• Will be a key team member for our transition from Carta to a public company equity platform.

• Design and document scalable processes, SOPs and internal controls.

• Manage relationships with external vendors (e.g., transfer agents, valuation firms, equity platform providers).

What You Bring

• 3+ years of direct experience in equity administration with a public or late-stage private company.

• Bachelor’s degree in Finance, Accounting, Business or a related field (or equivalent practical experience).

• Experience in a SOX environment.

• Solid understanding of domestic and international equity taxation, mobility rules, and SEC regulations.

• Certified Equity Professional designation is a plus.

• Experience with high-growth companies.

• Ability to explain complex equity concepts in simple terms while maintaining a calm and helpful demeanor.

• Strong knowledge of equity compensation plans (RSUs, stock options, ESPP) and related regulations.

• Experience managing equity administration systems. Experience implementing such systems and scaling equity administration processes preferred.

• Must be willing and able to commute 5 days in office.US Employee Benefits

the company is committed to fostering a workplace environment that prioritizes the holistic health and wellbeing of our employees and their families by offering comprehensive wellness perks, benefits, and resources. Our benefits and perks programs include, but are not limited to:

• Healthcare programs that can be tailored to meet the personal health and financial well-being needs - Premiums are 100% covered for the employee under at least one plan and 80% for family premiums under all plans

• Nationwide medical, vision and dental coverage

• Health Saving Account (HSA) with annual employer contributions and Flexible Spending Account (FSA) with tax saving options

• Expanded mental health support

• Paid parental leave policy & fertility benefits

• Time off to relax and recharge through our paid holidays, firmwide extended holidays, flexible PTO and personal sick time

• Professional development stipend

• Wellness/fitness benefits

• Healthy lunches provided daily

• Commuter benefits

Additional Information

• You must be independently authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa for this role, at this time.

Annual Pay Range

At the company, we want to attract and retain the best employees, and compensate them in a way that appropriately and fairly values their individual contribution to the company. With that in mind, we carefully consider a number of factors to determine the appropriate starting pay for an employee, including their primary work location and an assessment of a candidate’s skills and experience, as well as market demands and internal parity. A the company employee may be eligible for additional forms of compensation, depending on their role, including sales incentives, discretionary bonuses, and/or equity in the company in the form of restricted stock units (RSUs)

Below is the annual on-target earnings (OTE) range for full-time employees for this position, comprised of base compensation and commissions (if applicable).

Estimated Annual Pay Range

$80,000—$100,000 USD

the company Is An Equal Opportunity Employer

As an equal opportunity employer, the company is committed to providing employment opportunities to all individuals. All applicants for positions at the company will be treated without regard to race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, or any other basis prohibited by applicable law.

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