Stock Administrator

Alamar Biosciences, Inc.; Fremont (CA); On-site; USD 160,000 - 180,000; Full time

Benefits offered by this job

Bonus

Equity

Benefits

Job summary

Alamar Biosciences, Inc. seeks a Stock Administrator to manage equity compensation programs, ensure data integrity, and support financial reporting in a post‑IPO environment.

You will collaborate with Finance, Legal, HR, and Payroll to administer stock options, RSUs, and ESPP, while maintaining SOX controls and supporting audits and disclosures.

Qualifications

• 3–6+ years of experience in stock administration, equity compensation, or related finance/HR role.
• CEP or equivalent credential.
• Experience supporting equity administration in a public company.
• Strong understanding of stock options, RSUs and ESPP offerings; familiarity with ASC 718 concepts.
• Hands‑on experience with Equity Edge administration platform (E*TRADE).
• Exceptional attention to detail and experience handling confidential financial data.
• Strong Excel skills and ability to reconcile complex equity data.

Responsibilities

• Administer all equity compensation programs (stock options, RSUs, and ESPP) in accordance with plans and policies.
• Process equity transactions in Equity Edge administration system (E*TRADE).
• Maintain accurate equity records and support SOX controls and audits.
• Liaise with transfer agent data and reconciliation tasks.
• Partner with Controller’s team on equity‑related accounting, reporting, and reconciliations for monthly, quarterly, and annual close.
• Prepare equity schedules and roll forwards for financial statements and disclosures.
• Support SEC filings and disclosures (Forms 4 coordination, etc.).
• Assist with ASC 718 valuation inputs and tracking.
• Coordinate with Payroll on taxable equity events and reporting.
• Work with Legal and HR to administer plans and communicate equity programs.

Skills

Stock administration

Equity compensation

Public company experience

Excel

Attention to detail

Communication

Education

CEP or equivalent credential

Tools

Equity Edge (E*TRADE)

Job description

At Alamar, we are passionate about enabling our customers to make scientific discoveries that translate into clinical outcomes and benefit patients. Our team is growing quickly as we develop innovative approaches to measure critical protein biomarkers from liquid samples that can enable the earliest possible detection of disease. We believe the next frontier in biology is enabled by measuring proteins at higher sensitivity in highly multiplexed assays at the push of a button, which is something only Alamar can do. As we build our team, we seek collaborative, driven, intellectually curious people committed to solving complex challenges. Our culture rewards accountability and cross functional teamwork because we believe this enables the kind of breakthrough thinking that will accelerate our mission.

The Stock Administrator is responsible for the accurate administration, accounting support, and compliance oversight of Alamar’s equity compensation programs. Reporting to the VP, Corporate Controller, this role is critical to maintaining equity data integrity, supporting financial reporting and audits, and ensuring compliance with public‑company requirements while providing a positive employee equity experience.

Responsibilities

Equity Administration & Controls

• Administer all equity compensation programs (stock options, RSUs, and ESPP) in accordance with equity plans, grant agreements, and company policies
• Process equity transactions in the Equity Edge equity administration system (E*TRADE), including grants, vesting, exercises, cancellations, and forfeitures
• Maintain accurate equity records and ensure proper documentation to support SOX controls and audit requirements
• Liaise with Computershare and reconcile transfer agent data as appropriate.

Financial Reporting & Public Company Support

• Partner closely with the Controller’s team on equity‑related accounting, reporting, and reconciliations for monthly, quarterly, and annual close
• Prepare equity schedules and roll forwards to support financial statements, footnote disclosures, and audit requests
• Support SEC‑related filings and disclosures (e.g., proxy equity tables, share‑based compensation support, Forms 4 coordination)
• Assist with valuation inputs and tracking related to ASC 718

Cross‑Functional Collaboration

• Coordinate with Payroll on taxable equity events, withholdings, and reporting
• Partner with Legal on equity plan administration, insider compliance, and documentation
• Work with HR and Talent teams to incorporate equity compensation as a critical component of total compensation and execute new hire, promotion, refresh, and off‑cycle equity grants

Employee & Executive Support

• Serve as a knowledgeable point of contact for employee and executive equity questions, including vesting, exercises, and termination treatment
• Support senior leadership and Board‑level equity reporting as needed
• Help develop clear, employee‑friendly equity communications and reference materials

Process Improvement & Scale

• Identify and implement process improvements to strengthen controls, efficiency, and scalability in a post‑IPO environment
• Support equity system enhancements, integrations, and vendor management

Qualifications

Required

• 3–6+ years of experience in stock administration, equity compensation, or related finance/HR role
• CEP or equivalent credential
• Experience supporting equity administration in a public company
• Strong understanding of stock options, RSUs and ESPP offerings; familiarity with ASC 718 concepts
• Hands‑on experience with Equity Edge administration platform (E*TRADE)
• Exceptional attention to detail and experience handling confidential financial data
• Strong Excel skills and ability to reconcile complex equity data

Preferred

• Experience in biotech, life sciences, or high‑growth public companies
• Exposure to SOX, audits, and SEC reporting processes
• Financial accuracy and strong internal controls mindset
• Ability to partner effectively with Finance, Legal, HR, and Payroll
• Clear communication of complex equity topics to non‑experts
• Comfortable operating in a fast‑paced, post‑IPO environment

The base salary range for this full-time position is $160,000 - $180,000 + bonus + equity + benefits. Our salary ranges are determined by work location, job-related skills, experience, and relevant education or training. The ranges displayed on each job posting reflect the minimum and maximum target for new hire salaries but are subject to change if the leveling of the role is adjusted. Your recruiter can share more about the specific salary range during the hiring process.

Please Note - We participate in E-Verify to confirm authorization to work in the United States.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Alamar Biosciences’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.