Statistical Assistant

Erie County, Pennsylvania; Erie (Erie County); On-site; USD 32,814,000 - 44,689,000; Full time

Job summary

Erie County Office of Children & Youth Services is seeking a Statistical Assistant in Erie County. This full-time role focuses on placement transfers data entry, reporting, and maintaining our case management systems.

The position requires the ability to analyze data, generate reports such as 28s and service activity, and to work with various departments. A minimum of 3 years' related experience and fluency in English are required; PA clearances are needed.

Qualifications

• Ability to read, write, and communicate orally in English.
• Minimum of 3 years of related information experience in Children and Youth or Mental Health contexts.

Responsibilities

• Develop mastery of case management systems with primary responsibility for Placement Transfers.
• Enter Placement Transfer data and generate related reports and ad hoc analyses.
• Assist with reporting in the Fiscal Unit and in new worker orientations as needed.

Skills

English communication

Data entry

Analytical thinking

Job description

Erie County Office of Children & Youth Services

Status

Full Time

Starting Pay Rate

$14.41 Hourly

37.5

Exemption Status

Non-Exempt

Posting Date

09/15/2026

Closing Date

10/01/2026

Pay Grade

AC06

Bargaining Unit

AFSCME CLERICAL/TECHNICAL

Posting Number

5866

Definition of Class

• This limited technical work involving the application of some of the basic principles and practices of a management discipline while participating in a county program or activity.
• An employee in this class performs within one of the disciplines such as classification, compensation, training, management analysis and budget analysis represented by classification series which have multiple levels of journeyman responsibility. Employees analyze varied data by applying the information against interpretive standards in the formulation of a recommended course of action. Work is performed along procedural methods and prescribed guidelines to accomplish specific assignments. Areas of study are limited to perceiving and understanding isolated parts of the system and does not involve the coordination of the total system. Work is received through specific project assignments and reviewed for adherence to instructions, plans and standards.

Nature of Work

• Review of descriptions, records, charts, layouts, and diagrams to determine the propriety of the position classification, pay proposal, training profile, organization structure, processing flow, or space utilization by applying information against appropriate standards.
• Determines data requirements, sources, and parameters and schedules data collection within a prescribed time frame.
• Selects random samples based on variations and irregularities of the information sources available.
• Interviews, discusses, or audits by conferring with employees, program officials, or applicants to collect needed information.
• Prepares reports of findings and recommends appropriate course of action.
• Performs related work as required.

Duties & Responsibilities

• This position develops a mastery of various case management systems – with primary responsibility for Placement Transfers. The employee is the primary staff person for entering Placement Transfers, and data entry and retrieval. The employee assists in reporting and providing back-up, developing a mastery of the paper and electronic Placement Transfer trail involved in data entry, as well as general software programs used by the AgenChildren and Youth. This employee assists with clearance checks in internal systems for potential out of home caregivers, and provides backup for certain data entry tasks. The employee is fully responsible for, or assists the Administrative Assistant in the Fiscal Unit with, compiling the following reports: Children and Youth 28, Service Activity Reports, Pennsylvania Department of Education 1305, Adoption and Foster Care Analysis and Reporting System (backup to administrative assistant), and various ad hoc reports. Helps with software training, and assists in new worker orientations.
• The employee has the capability of minimal to moderate trouble shooting for software issues with case management systems. Familiarity with other client information systems such as the Client Information Systems at the Department of Public Welfare County Assistance Office and the Pennsylvania Court Record Search website at ujsportal.pacourts.us is helpful.
• Works with Juvenile Probation Office to monitor and maintain case management system as it relates to Juvenile Probation Office involved cases.
• Performs other duties as assigned.

Knowledge, Skills, & Abilities

• Knowledge of basic principles, practices and the respective standards of measurement applied within the management discipline.
• Knowledge of modern office practices and equipment.
• Ability to perform detailed work involving written information by preparing reports of finding according to appropriate standards of content, clarity, grammar, and format.
• Ability to identify problems and recognize appropriate solutions as a result of analysis of data.
• Ability to communicate effectively with employees, program officials, job applicants and the public, develop and maintain effective working relationships with working relationships with associates, and the ability to read, write, and communicate orally in English.
• Minimum of 3 years of Progressively Responsible Work Recording, Complying and Presenting System or Program (Office of Children and Youth and or Mental Health or Intellectual Disabilities) related Information

Supervision Received

• Routine work is performed independently within established policies, procedures and regulations. This position reports directly to the OCY Planner/Information Specialist.

Conditions Of Employment

• Required to provide and are subject to Pennsylvania criminal and child abuse clearances as well as an FBI fingerprint clearance.

Position: Statistical Assistant

Department Children & Youth Location Erie County Office of Children & Youth Services Status Full Time Starting Pay Rate $14.41 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 09/15/2026 Closing Date 10/01/2026 Pay Grade AC06 Bargaining Unit AFSCME CLERICAL/TECHNICAL Posting Number 5866

Definition of Class

• This limited technical work involving the application of some of the basic principles and practices of a management discipline while participating in a county program or activity.
• An employee in this class performs within one of the disciplines such as classification, compensation, training, management analysis and budget analysis represented by classification series which have multiple levels of journeyman responsibility. Employees analyze varied data by applying the information against interpretive standards in the formulation of a recommended course of action. Work is performed along procedural methods and prescribed guidelines to accomplish specific assignments. Areas of study are limited to perceiving and understanding isolated parts of the system and does not involve the coordination of the total system. Work is received through specific project assignments and reviewed for adherence to instructions, plans and standards.

Nature of Work

• Review of descriptions, records, charts, layouts, and diagrams to determine the propriety of the position classification, pay proposal, training profile, organization structure, processing flow, or space utilization by applying information against appropriate standards.
• Determines data requirements, sources, and parameters and schedules data collection within a prescribed time frame.
• Selects random samples based on variations and irregularities of the information sources available.
• Interviews, discusses, or audits by conferring with employees, program officials, or applicants to collect needed information.
• Prepares reports of findings and recommends appropriate course of action.
• Performs related work as required.

Duties & Responsibilities

• This position develops a mastery of various case management systems – with primary responsibility for Placement Transfers. The employee is the primary staff person for entering Placement Transfers, and data entry and retrieval. The employee assists in reporting and providing back-up, developing a mastery of the paper and electronic Placement Transfer trail involved in data entry, as well as general software programs used by the AgenChildren and Youth. This employee assists with clearance checks in internal systems for potential out of home caregivers, and provides backup for certain data entry tasks. The employee is fully responsible for, or assists the Administrative Assistant in the Fiscal Unit with, compiling the following reports: Children and Youth 28, Service Activity Reports, Pennsylvania Department of Education 1305, Adoption and Foster Care Analysis and Reporting System (backup to administrative assistant), and various ad hoc reports. Helps with software training, and assists in new worker orientations.
• The employee has the capability of minimal to moderate trouble shooting for software issues with case management systems. Familiarity with other client information systems such as the Client Information Systems at the Department of Public Welfare County Assistance Office and the Pennsylvania Court Record Search website at ujsportal.pacourts.us is helpful.
• Works with Juvenile Probation Office to monitor and maintain case management system as it relates to Juvenile Probation Office involved cases.
• Performs other duties as assigned.

Knowledge, Skills, & Abilities

• Knowledge of basic principles, practices and the respective standards of measurement applied within the management discipline.
• Knowledge of modern office practices and equipment.
• Ability to perform detailed work involving written information by preparing reports of finding according to appropriate standards of content, clarity, grammar, and format.
• Ability to identify problems and recognize appropriate solutions as a result of analysis of data.
• Ability to communicate effectively with employees, program officials, job applicants and the public, develop and maintain effective working relationships with working relationships with associates, and the ability to read, write, and communicate orally in English.

Minimum Requirements

• Minimum of 3 years of Progressively Responsible Work Recording, Complying and Presenting System or Program (Office of Children and Youth and or Mental Health or Intellectual Disabilities) related Information

Supervision Received

• Routine work is performed independently within established policies, procedures and regulations. This position reports directly to the OCY Planner/Information Specialist.

Conditions Of Employment

• Required to provide and are subject to Pennsylvania criminal and child abuse clearances as well as an FBI fingerprint clearance.

Equal Employment Opportunity Policy

Erie County provides equal employment opportunities to all employees and applicants for employment, prohibits discrimination or harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Erie County Government values the power of diversity in our workforce. Our goal is to continue developing inclusive workforce policies that require individual equality, support the diversity of employee experiences, and include unique perspectives.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.