Station Administration & Operations Manager

Montclair State University; Montclair (NJ); Hybrid; USD 66,000 - 79,000; Full time

Job summary

Montclair State University’s NJ PBS station seeks a Station Administrator to provide administrative, operational, and financial support to station leadership and departments. You will coordinate office operations, personnel processes, vendor management, and compliance to ensure efficient day-to-day activities.

This role manages budgets, purchase orders, onboarding, calendars, and internal communications, collaborating with HR, procurement, facilities, and finance.

Qualifications

• Bachelor’s degree from an accredited college or university in a related field.
• Minimum of two years of professional experience in an administrative role.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent interpersonal, written, and oral communication skills.
• Experience with electronic databases and technology-dependent office operations.

Responsibilities

• Manage cost center, grant accounts, and earned revenue accounts.
• Prepare and submit financial reports to the NJ PBS and other funders as needed.
• Oversee day-to-day budget operations while supporting GM.
• Process purchase orders, invoices, and expense reports with university systems.
• Collaborate with HR, Procurement, Facilities, and other offices.
• Manage vendor contracts and relationships (office supplies, services).
• Coordinate onboarding for new employees with HR and departments.
• Oversee office supply inventory and facilities maintenance activities.
• Support grant compliance documentation and record-keeping.
• Manage station calendar, event scheduling, and internal communications.
• Coordinate travel arrangements and reimbursements for staff.
• Serve as the point of contact for external vendors and service providers.

Skills

MS Office

Google Workspace

Communication

Project coordination

Organizational skills

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Job description

Montclair State University’s NJ PBS station seeks a Station Administrator to provide administrative, operational, and financial support to station leadership and departments. You will coordinate office operations, personnel processes, vendor management, and compliance to ensure efficient day-to-day activities.

This role manages budgets, purchase orders, onboarding, calendars, and internal communications, collaborating with HR, procurement, facilities, and finance.