State Reporting Specialist

BASIS Ed; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employer paid medical and dental insurance

Vision insurance

PTO

401k with partial match

Childcare Savings Opportunity

Employee Assistance Program

KinderCare tuition discount

Job summary

An educational organization in San Antonio, TX, is seeking a PEIMS and State Reporting Specialist. The role involves maintaining accurate state reports for BASIS Charter Schools, managing the PowerSchool environment, and ensuring compliance with state reporting requirements. Candidates should have proficiency in Microsoft Office, and a Bachelor’s degree or significant administrative experience. A comprehensive benefits package, including health insurance and a 401k plan, is offered.

Qualifications

• Eligible to work with public charter schools in all relevant jurisdictions.
• Proficiency with Microsoft Office (especially Excel).
• Experience with student information systems and state reporting.

Responsibilities

• Maintain the PowerSchool environment and recommend system improvements.
• Troubleshoot operational and software issues.
• Conduct advanced searches and queries for leadership requests.
• Attend training provided by software vendors and state agencies.
• Verify accuracy of information reported to the state.

Skills

Proficiency with Microsoft Office (including Excel)

Understanding of state-reporting requirements

Excellent oral and written communication skills

Problem solving and organizational skills

Ability to analyze data

Education

Bachelor’s degree or minimum of 3 years administrative experience

Tools

PowerSchool

Database queries

Job description

Position Overview

BASIS Ed Texas is seeking qualified candidates for a PEIMS and State Reporting Specialist to join our team. The PEIMS and State Reporting Specialist assists with ensuring that all BASIS Charter Schools have accurate, complete, and timely reports submitted to the state/jurisdiction within their region.

Responsibilities

• Work with PEIMS manager and SIS team to maintain the PowerSchool environment, recommend system improvements, test system upgrades, plan and execute basic and advanced database functions, monitor ongoing operations and data integrity as related to state reporting.
• Troubleshoot operational and software problems. When necessary, submit and monitor technical support tickets related to system malfunctions to software vendors or state agencies.
• Conduct advanced searches and queries to support special requests from school and central office leadership.
• Routinely attend training provided by software vendor and state agency.
• Work directly with registrars, ESS coordinators, EL coordinators, and other school personnel to verify the accuracy of information reported to the state.
• Coordinate with school finance to receive, import, and verify financial information reported through PEIMS.
• Facilitate data collection from various sources and compile data when necessary to meet state or federal reporting requirements.
• Accurate data entry.
• Research and summarize technical definitions and requirements.
• Develop and deliver annual and just‑in‑time training to registrars.
• Develop and maintain registrar guidance documents including annual deadlines.
• Consult with Enrollment to ensure applications and registration practices include all required information and forms per state law.
• Assist in the development of best practices for the maintenance of physical student records and verifying that information is accurately reflected in the student information system used for reporting. Comply with all legal requirements of government regulations and agencies.
• Other duties as assigned.

Required Qualifications

• Eligible to work with public charter schools in all relevant jurisdictions, including the ability to obtain a Valid Identity Verified Prints (IVP) Fingerprint Clearance Card, if necessary, and is not on the Texas Do Not Hire Registry.
• Proficiency with Microsoft Office (including Excel).

Preferred Qualifications

• 3-5 years’ experience as a school registrar or equivalent.
• Bachelor’s degree or minimum of 3 years administrative experience.
• Experience with a student information system, especially PowerSchool.
• Experience with education state reporting in any state but preferably Texas or Arkansas.

Key Competencies

• Understanding of state‑reporting requirements related to student membership and attendance.
• Ability to effectively analyze data to improve data quality.
• Use of Student Information System (PowerSchool).
• Excellent oral and written communication skills.
• Exceptional problem solving and organizational skills.
• Outstanding attention to detail and accuracy.
• Adaptability and flexibility to manage competing priorities efficiently.
• Experience analyzing large data sets.
• Detail oriented.
• Ability to work independently.
• Ability to read technical specifications for data systems.
• Ability to work under strict deadlines.

Benefits and Salary

• Salary for this position is competitive and dependent on education and experience.
• BASIS Ed offers a comprehensive benefits package, including but not limited to:
  • Employer paid medical and dental insurance
  • Vision insurance
  • PTO
  • Ability to add dependents
  • 401k with partial match that grows over time
  • Employee Assistance Program
  • Childcare Savings Opportunity (KinderCare tuition discount)

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Notice of Non-Discrimination

In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990, the Boy Scouts of America Equal Access Act and applicable state law, BASIS* does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, disability, gender identity or expression, or any other classification protected by law in any of its business activities, including its educational programs and activities which comply fully with the requirements of state and federal law and Title IX. The following person has been designated to handle inquiries regarding BASIS’ non‑discrimination policies: Beverly Traver, Compliance and Equity Investigator, BASIS Educational Group, LLC., 7975 N. Hayden Rd, Scottsdale, AZ 85258, (480) 289‑2088.

As used in this policy, the term "BASIS" refers to: BASIS Educational Group, LLC, BASIS Charter Schools, Inc., BTX Schools, Inc., BDC, A Public School, Inc., BBR Schools, Inc., and all affiliated entities.