State Accounting System Consultant 4

State of Louisiana

Baton Rouge (LA)

On-site

USD 31,000 - 42,000

Full time

10 days ago

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Job summary

The State of Louisiana's Division of Administration/OSRAP seeks an advanced‑level professional to manage statewide fiscal systems and policy implementation. The position supervises financial personnel and drives key programs including capital construction oversight, grants administration, budgeting, and vendor/payments controls.

Responsibilities emphasize ensuring compliance, developing statewide policies, and delivering accurate financial reporting for the Annual Comprehensive Financial Report.

Qualifications

Six years of experience in accounting, auditing, financial operations, payroll, or banking.
Six years of full‑time experience in any field plus twenty‑four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking.
A bachelor’s degree with twenty‑four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking.
An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics plus two years of experience in accounting, auditing, financial operations, payroll, or banking.
Possession of a Certified Public Accountant (CPA) license plus one year of experience in accounting, auditing, financial operations, payroll, or banking.
EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Responsibilities

Implement and perform routine quality assurance checks over the master vendor file to ensure compliance with policies and procedures, identify and assess training needs of in‑house personnel, and suggest improvements to vendor processes; Develop and generate special automated reports for analysis of vendor and customer data, as needed, for internal use or use by state agencies and/or the public; Develop and maintain statewide vendor and customer policies and procedures;
Research best practices for master vendor file maintenance and vendor payments, including electronic fund transfers (EFT); keep up‑to‑date on IRS regulations related to vendors and 1099 reporting to update statewide policies and procedures as needed; resolve complex agency and vendor problems related to purchasing and payments, including, but not limited to, 1099 reporting, EFT, interagency transfers, backup withholding, assignment of contracts and proceeds, corporate name changes, bankruptcy notices, and garnishments;
Process complex vendor requests, including adds, changes, and deactivations, as assigned by the State Accounting Supervisor; research and resolve IRS “B” notices (backup withholding) and assist management in responding to IRS penalty notices, when applicable;
Perform LLA non‑compliance listing procedures to ensure vendors are blocked and unblocked timely as the listing is updated; process new customer approval documents; review and analyze one‑time vendor payments to monitor state agencies’ usage of this function; develop policies and provide guidance and training to state agencies on appropriate use of this function; consider and discuss possible LaGov system enhancements with management and the OTS‑LaGov team to address issues and improvements, as needed;
Confer with management, executive, and fiscal personnel in agencies to resolve highly complex problems, provide technical assistance, and to recommend alternatives in operations related to vendor and customer functions. Assist management in responding to auditor inquiries and findings, as applicable.
Process EFT enrollment and maintenance requests upon review and verification that vendor and banking information is correct and complete. Provide assistance to agencies and vendors regarding EFT enrollment and processing and vendor payment blocks. Perform duties outlined in the statewide year‑end close procedures and 6/30, 8/14, annual close work plans to ensure a successful, statewide financial close.
Review and approve transactions initiated by State Treasury Fiscal Control Analysts ensuring compliance with applicable laws, regulations, and statewide policies. Administer all aspects of the AP check printing process, as assigned.
Assist state agencies and vendors on calls to the OSRAP help desk concerning a wide range of complex accounting related topics.
Monitor statewide compliance with the Cash Management Improvement Act (CMIA) agreement between the State of Louisiana and the United States Department of the Treasury for assigned major federal programs. Assist in preparation of the annual statewide CMIA report on interest liability to the federal government for assigned major federal programs.
Review and analyze statewide journal voucher, budget documents, and other general ledger transactions requiring OSRAP approval.
Contact fiscal personnel from all state agencies to resolve problems with journal vouchers and/or provide technical assistance. Create and maintain financial system structure for all state agencies, such as funds and funds centers/cost centers. Evaluate system processes and assess risks within all OSRAP Financial Systems subprograms; recommend improvements or corrective action to management, state agency, and other control personnel.
Prepare OSRAP memorandums and develop other statewide policies and procedures, as assigned.
Research complex accounting issues, identify best practices, and perform special tasks, as assigned.

Skills

Advanced accounting knowledge

Supervisory experience

Policy development

Financial systems

Education

Bachelor’s degree in accounting, finance, business administration, management, economics, or statistics

Advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics

Certified Public Accountant (CPA) license

Tools

Master vendor file management system

EFT processing knowledge

IRS 1099 reporting knowledge

Job description

The Division of Administration/Office of Statewide Reporting and Accounting Policy has a vacancy. This job title has an assigned pay grade of AS-620.

The Office of Statewide Reporting and Accounting Policy (OSRAP) is a statewide control and service agency within the Division of Administration with responsibility for preparing the state’s Annual Comprehensive Financial Report and establishing a uniform system of accounting for all state agencies. The Financial Systems section within OSRAP is responsible for statewide financial system maintenance, transaction and payment processing, policy development and assistance, system design and reporting, and master vendor file maintenance.

This is an advanced‑complex position in the Financial Systems section with highly specialized, technical responsibilities over statewide fiscal management subprograms. The position exercises functional supervision over departmental fiscal personnel and peers to accomplish statewide fiscal management objectives of the agency.

Overseeing the state’s capital construction program

Working to provide state and federal grants for community development

Development of the state budget

Providing technology services

Giving agencies guidance in the state purchasing and contracting process as they seek goods and services

Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Six years of experience in accounting, auditing, financial operations, payroll, or banking; OR

Six years of full‑time experience in any field plus twenty‑four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR

A bachelor’s degree with twenty‑four semester hours in accounting plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR

A bachelor’s degree in accounting, finance, business administration, management, economics, or statistics plus three years of experience in accounting, auditing, financial operations, payroll, or banking; OR

An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics plus two years of experience in accounting, auditing, financial operations, payroll, or banking; OR

Possession of a Certified Public Accountant (CPA) license plus one year of experience in accounting, auditing, financial operations, payroll, or banking.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Duties:

Implement and perform routine quality assurance checks over the master vendor file to ensure compliance with policies and procedures, identify and assess training needs of in‑house personnel, and suggest improvements to vendor processes; Develop and generate special automated reports for analysis of vendor and customer data, as needed, for internal use or use by state agencies and/or the public; Develop and maintain statewide vendor and customer policies and procedures;

Research best practices for master vendor file maintenance and vendor payments, including electronic fund transfers (EFT); keep up‑to‑date on IRS regulations related to vendors and 1099 reporting to update statewide policies and procedures as needed; resolve complex agency and vendor problems related to purchasing and payments, including, but not limited to, 1099 reporting, EFT, interagency transfers, backup withholding, assignment of contracts and proceeds, corporate name changes, bankruptcy notices, and garnishments;

Process complex vendor requests, including adds, changes, and deactivations, as assigned by the State Accounting Supervisor; research and resolve IRS “B” notices (backup withholding) and assist management in responding to IRS penalty notices, when applicable;

Perform LLA non‑compliance listing procedures to ensure vendors are blocked and unblocked timely as the listing is updated; process new customer approval documents; review and analyze one‑time vendor payments to monitor state agencies’ usage of this function; develop policies and provide guidance and training to state agencies on appropriate use of this function; consider and discuss possible LaGov system enhancements with management and the OTS‑LaGov team to address issues and improvements, as needed;

Confer with management, executive, and fiscal personnel in agencies to resolve highly complex problems, provide technical assistance, and to recommend alternatives in operations related to vendor and customer functions. Assist management in responding to auditor inquiries and findings, as applicable.

Process EFT enrollment and maintenance requests upon review and verification that vendor and banking information is correct and complete. Provide assistance to agencies and vendors regarding EFT enrollment and processing and vendor payment blocks. Perform duties outlined in the statewide year‑end close procedures and 6/30, 8/14, annual close work plans to ensure a successful, statewide financial close.

Review and approve transactions initiated by State Treasury Fiscal Control Analysts ensuring compliance with applicable laws, regulations, and statewide policies. Administer all aspects of the AP check printing process, as assigned.

Assist state agencies and vendors on calls to the OSRAP help desk concerning a wide range of complex accounting related topics.

Monitor statewide compliance with the Cash Management Improvement Act (CMIA) agreement between the State of Louisiana and the United States Department of the Treasury for assigned major federal programs. Assist in preparation of the annual statewide CMIA report on interest liability to the federal government for assigned major federal programs.

Review and analyze statewide journal voucher, budget documents, and other general ledger transactions requiring OSRAP approval.

Contact fiscal personnel from all state agencies to resolve problems with journal vouchers and/or provide technical assistance. Create and maintain financial system structure for all state agencies, such as funds and funds centers/cost centers. Evaluate system processes and assess risks within all OSRAP Financial Systems subprograms; recommend improvements or corrective action to management, state agency, and other control personnel.