Start-up Associate

Fortrea; United States; Remote; USD 55,000 - 75,000; Full time

Job summary

Fortrea is seeking a Regulatory Submissions Specialist to coordinate submissions with investigative sites and manage document collection for timely approvals. The role involves compiling and submitting documents to IRB/IEC and regulatory authorities, liaising with vendors, and ensuring quality reviews of final materials.

Candidates should have a life sciences degree and up to two years of experience, with knowledge of ICH, GCP, and related regulatory guidelines.

Qualifications

• University degree in life sciences or related field.
• 0–2 years of regulatory submissions or clinical trials experience.
• Working knowledge of ICH, RA, IRB/IEC and related guidelines.

Responsibilities

• Serve as primary contact for investigative sites and ensure required documents are collected in a timely manner.
• Assist in compiling, preparing, submitting, and obtaining approval of submission documents to IRB/IEC/Third party/Regulatory Authority.
• Liaise with internal and external vendors for regulatory submissions and perform final document quality review.

Skills

Regulatory submissions coordination

ICH/GCP knowledge

IRB/IEC familiarity

Education

University/College degree (life science preferred)

Certification in allied health profession

Tools

CTIS system

Regulatory submission databases

Job description

Job Overview:

Primary contact with investigative sites during study maintenance and -when assigned-, site startup activities, with responsibility for collection of the required investigator and regulatory essential documents to ensure EC/IRB/Third body/Regulatory Authority submissions are made within the timelines agreed with project management and Site Readiness team. Develop awareness of regulatory legislation, guidance, and practice in the assigned countries with the support from senior staff.

Summary of Responsibilities:

• Develop awareness of regulatory legislation, guidance, and practice in the assigned countries with the support from senior staff.
• Assist senior staff to compile, prepare, submit, and obtain approval of the submission documents to IRB/IEC/Third body/Regulatory Authority in accordance with local requirements.
• Liaise with internal and external vendors in the generation of Regulatory Authority submissions (as applicable).
• Perform a review of final submission documents as applicable.
• Organize communication related to the submissions/outcomes within Fortrea as applicable.
• Escalate study issues appropriately and in a timely fashion.
• Perform other duties as assigned by management depending upon country and situational requirements with proper supervision (if applicable).
• In Country specific tasks (Global):
• Serve as primary contact for investigative sites and ensure documents required are collected in a timely manner.
• Collect and track all the necessary documents required and perform a quality review, formatting, and compilation of the final documents for effective and compliant site activation and maintenance.
• Ensure that all assigned maintenance and Start-up activities are on track and in accordance with client expectations, ICH/GCP, SOPs, budget, quality and applicable laws and guidelines.
• Update study documents when there are changes in study personnel/study amendments.
• Ensure high quality documents are filed and systems are updated on an ongoing and timely basis, making Fortrea ready for an audit at any time.
• Update status reports, applicable logs, and tracking systems as applicable for the projects with input provided by senior staff.
• With guidance from line manager and experienced colleagues, adapt Informed Consent Forms and other patient facing material to country specific requirements.
• May support / assist the contract negotiation process under supervision of an experienced colleague or line manager.
• Proactively identifying and escalating to Submission Leads any risk to meeting deliverables.
• Notify the Submissions Lead of hours identified as Out-of-Scope or over burn with the support of more senior specialists.
• All other duties as needed or assigned.
• Clinical Trials Information System (CTIS) tasks (specific centralized role for EU):
• Upload of submission documentation to CTIS under supervision as applicable.

Qualifications (Minimum Required):

• University/College degree (life science preferred), or certification in a related allied health profession from an appropriate accredited institution (e.g., nursing certification, medical or laboratory technology).
• Fortrea may consider relevant and equivalent experience in lieu of educational requirements.

Experience (Minimum Required):

• Minimum 0 – 2 + years of experience, or an equivalent combination of education and experience to successfully perform the key responsibilities of the job.
• Working knowledge of ICH, RA, IRB/IEC, and other applicable regulations/guidelines
• Demonstrated basic understanding of the clinical trial process.

Physical Demands/Work Environment:

• General Office Environment.

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