Staffing Timekeeper

MultiCare Health System; United States; On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Competitive salary and benefits

Paid time off

Retirement plan

Tuition assistance

Job summary

MultiCare Health System is seeking a Staffing & Timekeeping Coordinator to provide high-level administrative, timekeeping and data management support in a fast-paced hospital setting. You will create and maintain staff schedules, ensure staffing levels match patient needs, and support regulatory compliance.

The role requires strong clerical experience (4+ years), excellent customer service, and meticulous record-keeping for education, licensure and credentials.

Qualifications

• 4+ years clerical, staffing/scheduling or administrative experience.
• Preferably in a large fast-paced healthcare setting.

Responsibilities

• Provide high-level administrative, timekeeping and data management support.
• Create/maintain staff and schedule plans; ensure staffing levels meet patient needs.
• Oversee timekeeping system updates; track education, licensure and credentials.
• Protect confidentiality of all information and provide excellent customer service.

Skills

Staff scheduling

Timekeeping systems

Data management

Customer service

Confidentiality

Tools

Timekeeping software

Job description

Join a team that shares your calling At MultiCare, you’re more than just a job title — you’re part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, you’ll find a place to grow, do meaningful work and build a career you love in a community that feels like home. FTE: 1.0, Shift: days, Schedule: Monday-Friday with Rotating Sundays.

Position Summary

The Staffing & Timekeeping Coordinator is responsible for providing a broad and varied range of high level administrative, timekeeping and data management functions to ensure staffing level needs are continually met for a fast paced, continually fluctuating multidisciplinary, collaborative practice environment in accordance with department policy and regulations. The Coordinator creates/maintains staff/schedule plans; assures staffing levels are appropriate based on patient acuity; oversees timekeeping system updates; tracks /monitors/records mandatory education, licensure, and credential data; protects confidentiality of all information according to policy and procedure and provides excellent customer service to ensure patient and customer care needs.

Requirements

Minimum four (4) years of clerical, staffing/scheduling, office support or administrative experience required; preferably in a large fast paced healthcare setting.

About Deaconess Hospital

Founded in 1896, MultiCare Deaconess Hospital is a 388-bed acute-care hospital serving the greater Spokane region. Deaconess is home to a Level III Trauma Center, Certified Chest Pain Center, Primary Stroke Center, Maternal Fetal Medicine program and a Level III Neonatal Intensive Care Unit. It is the only hospital in the area with national accreditation in bariatric surgery. Deaconess provides high-quality inpatient, outpatient, surgical, diagnostic and emergency services.

About the Spokane Community

Spokane, in eastern Washington along the Spokane River and near the Selkirk Mountains, offers a vibrant city experience with endless access to outdoor adventure. Residents enjoy lakes, rivers, ski resorts, golf courses, wineries, and nearby national parks, combined with a thriving arts and culture scene. Spokane delivers the perfect balance of city living and Pacific Northwest recreation year-round.

Why MultiCare?

Rooted in the local community

Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years.

Growth and education

Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in you.

Well-being and support

Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared in your work and life.

Living our values

Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other.

Belonging for all

Resource Groups and outreach programs help ensure every team member feels safe, seen, heard and valued.

Pacific Northwest lifestyle

Work and live where natural beauty, adventure and strong community connections are part of everyday life.

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $22.34 - $32.14 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align. Associated benefit information can be viewed here.

MultiCare is a not-for-profit health care organization with more than 28,000 team members, including employees, providers and volunteers. MultiCare has been caring for our community for well over a century, since the founding of Tacoma’s first hospital and today is the largest community-based, locally governed system of health in the state of Washington, serving communities across Washington and Northern Idaho.

MultiCare’s comprehensive system of health includes numerous primary care, urgent care and specialty services — including Mary Bridge Children’s Hospital & Health Network; MultiCare Indigo Urgent Care; Pulse Heart Institute; MultiCare Medical Associates, affiliated physicians; MultiCare Rockwood Clinic, the largest multispecialty clinic in the Inland Northwest region; and MultiCare Connected Care, our Accountable Care Organization.

Thirteen hospitals complete the organization:

• Allenmore Hospital
• Auburn Medical Center
• Capital Medical Center
• Covington Medical Center
• Deaconess Hospital
• Good Samaritan Hospital
• Mary Bridge Children’s Hospital — the Puget Sound region’s only children’s hospital and state-designated Level II Pediatric Trauma Center for Western Washington
• Overlake Medical Center
• Navos Behavioral Health Hospital
• Valley Hospital
• Yakima Valley Hospital
• Tacoma General Hospital — which is home to the South Puget Sound region’s only Level IV Neonatal Intensive Care Unit
• Wellfound Behavioral Health Hospital

Our core values of Respect, Integrity, Stewardship, Excellence, Collaboration, Kindness and Joy, serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other.

MultiCare is also proud of our commitment to workforce diversity and culturally competent care.

This commitment is led by our CEO and supported through employee education and community outreach.

MultiCare provides equal employment opportunity to all employees and job applicants. We do not tolerate discrimination or harassment based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you are an external job applicant who requires reasonable accommodation in the job application process, please contact the Employee Resource Center (ERC) at 253-403-6947 and we will assist you with submitting a ticket to initiate your request for accommodation. If you are a current employee, you can submit an ERC ticket or call the ERC for assistance.