Staffing Office Scheduling Assistant

Carle Health; Urbana (IL); On-site; USD 24,000 - 39,000; Full time

Job summary

Carle Health in Urbana, IL is seeking a Scheduling Assistant to support inpatient staffing. You will use Kronos to update schedules in real time, forecast staffing needs, and help fill open shifts to maintain efficient operations.

The role includes clerical support, timekeeper assistance, data entry, and reporting for department heads and staff. Strong organization and communication within hospital teams are essential.

Responsibilities

• Provides Kronos scheduler end-user assistance.
• Facilitates Carle Health employee redeployment efforts.
• Coordinates inpatient daily staffing through forecasting, review and reporting, tracking and updates.
• Provides support for timekeeper functions.
• Creates and maintains inpatient and clinical support staff schedules to meet standards.
• Reviews future department schedules to manage change requests while preserving balance.
• Coordinates effort to fill open shifts based on forecasted need.
• Provides accurate data entry, information retrieval, and reporting.
• Assists staff and leaders on scheduling policies, procedures and systems.
• Answers telephone and delivers messages according to department standards.
• Provides administrative, secretarial, and clerical support for the department.

Job description

Overview

The Staffing Office is responsible for assisting with the staffing and scheduling coordination for the inpatient operations. The Scheduling Assistant will have working knowledge of the scheduling system, and the ability to make updates and corrections to the schedule in real time. The Staffing Office plays an important role in ensuring that inpatient units are scheduled and staffed efficiently and effectively for each shift, and assists with filling open shifts when needed

Qualifications

Certifications: , Education: , Work Experience: Office

Responsibilities

Provides Kronos scheduler end-user assistance Facilitates Carle Health employee redeployment efforts Coordinates inpatient daily staffing through forecasting, daily review and reporting, tracking and entering schedule updates, and extra shift initiatives Provides support for timekeeper functions Creates and maintains Hospital inpatient and clinical support services staff schedules according to departmental and housewide standards, to facilitate productivity, stewardship, and efficiency Reviews future departmental schedules to manage schedule change requests in such a way that preserves the balanced schedule Coordinates the effort to fill open shifts based on forecasted need Provides accurate data entry, information retrieval, and reporting Assists in serving as a resource to staff, unit leaders, and house officers on policies, procedures, and office activites, as well as on the scheduling system Answers telephone, and takes and delivers messages according to department communication standards. Provides administrative, secretarial, and clerical support for department.

About Us

Find it here.

Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health.

Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [e-mail].

Compensation and Benefits

The compensation range for this position is $17.67per hour - $28.63per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.