Staffing Office Coordinator-Mount Sinai Hospital-Full Time-Evenings-

Mount Sinai Health System; New York (NY); On-site; USD 64,000 - 82,000; Full time

Job summary

An established industry player in healthcare is seeking a Staffing Office Coordinator to join their dynamic team. This role is pivotal in ensuring effective staffing and scheduling for the Nursing Department, directly impacting patient care quality. As a coordinator, you will collaborate with leadership to forecast staffing needs, manage schedules, and oversee payroll processes. Your expertise will help optimize resources and maintain compliance with regulations. If you are passionate about enhancing healthcare operations and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 4 years of healthcare experience required.
• Experience in staffing and scheduling is essential.

Responsibilities

• Develop staffing schedules and adjust for patient volume.
• Manage open shift requests and secure coverage.

Skills

Staffing Coordination

Scheduling

Payroll Management

Human Resource Support

Data Analysis

Education

High School Diploma or GED

Associate's Degree

Tools

Staffing Systems

Payroll Software

Job description

Staffing Office Coordinator - Mount Sinai Hospital - Full Time - Evenings

Join us for the Staffing Office Coordinator - Mount Sinai Hospital - Full Time - Evenings role at Mount Sinai Health System.

Job Description

The Staffing Office Coordinator is responsible for administrative services including staffing, scheduling, payroll, system orientation, and overall human resource support for the Nursing Department. The coordinator collaborates with Nursing Leadership to develop schedules based on staffing guidelines, models, and grids to meet patient care needs efficiently and cost-effectively. The role involves proactively securing staff for open shifts to ensure adequate coverage.

Responsibilities

• Develop staffing schedules, forecast needs based on staffing matrices, and adjust for patient volume fluctuations.
• Assist Nurse Leaders with personnel budget templates and productivity metrics.
• Identify daily cost-saving opportunities to minimize overtime and 1:1 staffing.
• Update schedules for sick calls, PTO, holidays, and shift changes, ensuring accuracy and compliance with union contracts.
• Support time utilization analyses and review staffing trends with leadership.
• Manage open shift requests and secure coverage.
• Reassign staff as needed, adhering to policies and maintaining competencies.
• Review and reconcile time entries, overtime, and prepare payroll reports.
• Create reports for senior leadership using staffing systems.
• Coordinate with HR, payroll, and finance departments.
• Assist in preparing various reports on staffing and employee metrics.
• Partner with Nursing Leadership to ensure license and certification compliance.
• Conduct orientation and training related to staffing systems as needed.
• Handle confidential disciplinary documentation.
• Perform other related duties as required.

Qualifications

• HS/GED with 4 years of related healthcare experience.
• At least 2 years of related experience with an Associate's degree.

Additional Information

Position is non-bargaining unit, located at Mount Sinai Hospital. The salary range is $64,526.72 - $81,675 annually, depending on experience and education.

About Mount Sinai

The Mount Sinai Health System is committed to fostering an inclusive environment that values collaboration, fairness, and continuous learning. We are dedicated to advancing health for all through innovation, education, and high-quality patient care.