Staffing Coordinator - Staffing Office, PRN, Days

Mary Washington Healthcare; Fredericksburg (VA); On-site; USD 28,000 - 39,000; Full time

Job summary

Mary Washington Healthcare in Fredericksburg, VA is seeking a Staffing Coordinator to develop and maintain staffing schedules and records in the Staffing Office. This role identifies staffing needs and supports payroll submission activities, ensuring accurate timekeeping and attendance.

Key duties include partnering with nursing leadership to allocate resources, coordinating staffing huddles, managing vacancies, and maintaining schedules to meet patient care demands.

Qualifications

• High school diploma or equivalent.
• One year scheduling or staffing experience preferred.
• Knowledge of healthcare staffing practices preferred.
• Ability to prioritize and manage multiple tasks efficiently required.
• Proficiency with Microsoft Office Suite and scheduling software required.

Responsibilities

• Collaborates with nursing unit leadership to assess staffing needs and allocate appropriate staffing resources.
• Partners with Hub C3 to facilitate staffing huddles and develop the 12-hour staffing plan.
• Assesses and allocates staffing resources based on patient census and staffing ratios.
• Oversees vacancies and manages cancellations to minimize incentivized staff usage.
• Acts as liaison between contracted staffing vendors and the hospital for staffing needs.
• Maintains and assigns department schedules and communicates issues to leadership.
• Manages daily operations for Patient Safety Attendants and related records.
• Trains new Associates on scheduling, badge activation, payroll procedures.
• Ensures timecard entries comply with attendance policies.

Skills

Scheduling software

Microsoft Office

Multitasking

Attention to detail

Communication

Education

High school diploma

Tools

API payroll software

Job description

Start the day excited to make a difference...end the day knowing you did. Come join our team.

Hours: 0630-1900
Job Summary:

The Staffing Coordinator develops and maintains staffing schedules and all related records in the MWHC Staffing Office. Identifies potential staffing problems and resolves them as appropriate. Performs timekeeping functions including monitoring time and attendance and assists with payroll submission activities.

Essential Functions and Responsibilities:

• Collaborates with nursing unit leadership to assess staffing needs and allocate appropriate staffing resources. Partners with Hub Clinical Care Coordinator (Hub C3) to facilitate staffing huddles, address staffing needs and concerns, and develop the 12-hour staffing plan for the organization.
• Assesses and allocates appropriate patient care staffing resources to meet organization-wide needs based on patient census and staffing ratios. Analyzes, allocates, and schedules staff based on skill level and qualifications to optimize the efficiency of Staffing Office resources.
• Oversees and fills staffing vacancies due to Associate callouts across nursing departments as they are reported. Manages staffing decisions related to cancellations to minimize unnecessary use of incentivized staff. Proactively plans for additional staffing resources to support departments with Associates on extended leave (such as LOA, FMLA).
• Acts as the primary liaison between contracted staffing vendors and hospital, coordinating organizational staffing needs with vendor resources.
• Reviews, edits, and maintains Staffing Office department schedules to ensure shifts are balanced; communicates pertinent issues to department leadership. Determines Staffing Office Associate shift assignments for each shift, in accordance with hospital guidelines.
• Manages daily operations and assignments for Patient Safety Attendants, including the Sitter Board and nightly rounds. Addresses immediate concerns, and reports findings to Staffing Office leadership.
• Trains new Associates during department orientation; including badge activation, scheduling, staffing policies, and payroll procedures.
• Conducts daily review and maintenance of Staffing Office assignments, timecards, and badging records in API payroll software, ensuring compliance with Mary Washington Healthcare Attendance Standards policy, and follows up on timecard entry errors and attendance issues.
• Performs other duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Minimum of one year of scheduling or staffing experience preferred.
• Knowledge of healthcare industry staffing practices and regulations preferred.
• Ability to prioritize and manage multiple tasks efficiently required.
• Proficiency with Microsoft Office Suite and scheduling software required.
• Strong attention to detail and problem-solving skills required.

MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws.

Required

Physical Requirements: Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.

Mental Requirements: Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.

Environmental Requirements and Exposure Hazards: Potential risk of exposure to chemicals.

"It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates."

Compensation Pay Range:

$19.92 - $27.88