Staffing Coordinator - Staffing Office/Float Pool, PRN , Nights

marywashingtonhealthcare; Fredericksburg (VA); On-site; USD 57,079,000 - 79,887,000; Full time

Job summary

Mary Washington Healthcare is seeking a Staffing Coordinator to develop and maintain staffing schedules and related records in the Staffing Office. The role identifies staffing problems, resolves them, and assists with timekeeping and payroll submission activities.

The position involves collaborating with nursing leadership, coordinating staffing huddles, allocating resources, and managing timecards and attendance to ensure compliant staffing operations.

Qualifications

• Experience in scheduling or staffing
• Knowledge of healthcare staffing practices preferred
• Proficiency with Microsoft Office Suite and scheduling software
• Strong attention to detail and problem-solving skills

Responsibilities

• Collaborates with nursing unit leadership to assess staffing needs and allocate appropriate staffing resources.
• Partners with Hub Clinical Care Coordinator to facilitate staffing huddles and develop the 12-hour staffing plan.
• Allocates staffing resources based on census and staffing ratios to meet organizational needs.
• Manages staffing shifts, timecards, and payroll-related tasks within the Staffing Office.

Skills

Scheduling

Healthcare staffing

Timekeeping

Microsoft Office

Education

High school diploma or equivalent

Tools

API Payroll Software

Job description

Job Summary:

The Staffing Coordinator develops and maintains staffing schedules and all related records in the MWHC Staffing Office. Identifies potential staffing problems and resolves them as appropriate. Performs timekeeping functions including monitoring time and attendance and assists with payroll submission activities.

Essential Functions and Responsibilities:

• Collaborates with nursing unit leadership to assess staffing needs and allocate appropriate staffing resources.
• Partners with Hub Clinical Care Coordinator (Hub C3) to facilitate staffing huddles, address staffing needs and concerns, and develop the 12-hour staffing plan for the organization.
• Assess and allocate appropriate patient care staffing resources to meet organization-wide needs based on patient census and staffing ratios.
• Analyzes, allocates, and schedules staff based on skill level and qualifications to optimize the efficiency of Staffing Office resources.
• Oversees and fills staffing vacancies due to Associate callouts across nursing departments as they are reported.
• Manages staffing decisions related to cancellations to minimize unnecessary use of incentivized staff.
• Proactively plans for additional staffing resources to support departments with Associates on extended leave (such as LOA, FMLA).
• Acts as the primary liaison between contracted staffing vendors and hospital, coordinating organizational staffing needs with vendor resources.
• Reviews, edits, and maintains Staffing Office department schedules to ensure shifts are balanced; communicates pertinent issues to department leadership.
• Determines Staffing Office Associate shift assignments for each shift, in accordance with hospital guidelines.
• Manages daily operations and assignments for Patient Safety Attendants, including the Sitter Board and nightly rounds.
• Addresses immediate concerns, and reports findings to Staffing Office leadership.
• Trains new Associates during department orientation; including badge activation, scheduling, staffing policies, and payroll procedures.
• Conducts daily review and maintenance of Staffing Office assignments, timecards, and badging records in API payroll software, ensuring compliance with Mary Washington Healthcare Attendance Standards policy, and follows up on timecard entry errors and attendance issues.
• Performs other duties as assigned.

Qualifications :

• High school diploma or equivalent required.
• Minimum of one year of scheduling or staffing experience preferred.
• Knowledge of healthcare industry staffing practices and regulations preferred.
• Ability to prioritize and manage multiple tasks efficiently required.
• Proficiency with Microsoft Office Suite and scheduling software required.
• Strong attention to detail and problem-solving skills required.

MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws.

Required

Physical Requirements: Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.

Mental Requirements: Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.

Environmental Requirements and Exposure Hazards: Potential risk of exposure to chemicals.

"It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates."

Compensation Pay Range: $19.92 - $27.88