Staffing Coordinator - PCS Administration - PT - Evening

Stormont Vail Health; Topeka (KS); On-site; USD 21,000 - 34,000; Part time

Job summary

Stormont Vail Health in Topeka, KS is seeking a part-time Staffing Coordinator for the second shift to develop and manage the shift-to-shift staffing plan for Acute Care Services. This role supports staffing and scheduling, maintaining real-time awareness of needs and resources, and acts as the central point of contact for staffing communications.

Collaborate with the Command Center and Administrative Director to analyze workload, adjust staffing, and ensure patient care continuity while

Qualifications

• Associate degree in healthcare, business or related field required or
• 60 college credit hours in a related field required
• Bachelor’s degree in healthcare, business or related field preferred

Responsibilities

• Develops, oversees, and adjusts shift-to-shift staffing plans for Acute Care Services.
• Utilizes forecasting and modeling tools to present capacity and demand analysis.
• Monitor, receive and maintain call-ins and adjust staffing according to available resources.
• Tracks, compiles, analyzes and reports on scheduling and workforce data.
• Serves as the primary point of contact for staffing-related communication and updates.

Skills

Record keeping

Mathematical concepts

Organizational skills

Communication

Education

Associate degree

60 college credits

Bachelor’s degree preferred

Job description

Position Status:

Part time

Shift:

Second Shift (Evenings - Less than 12 hours per shift) (United States of America)

Hours per week:

16

Job Information

Exemption Status: Non-Exempt

A Brief Overview
The Staffing Coordinator is the primary individual responsible for developing and managing the shift-to-shift staffing plan for Acute Care Services at the Topeka campus. This role supports two core functions—staffing and scheduling—by maintaining real time awareness of staffing needs and available resources across acute care service areas. Serving as a key operational resource, the Staffing Coordinator collaborates closely with the Command Center and the Administrative Director of Acute Care Services to analyze workload, assess staffing variances, and recommend appropriate staffing and scheduling strategies. The position functions as the central point of contact for staffing related communication, proactively notifying staff of open shifts, coverage needs, and schedule changes. Through timely, clear, and professional communication using approved channels, the Staffing Coordinator supports adequate staffing levels, continuity of patient care, and overall operational efficiency.

Education Qualifications

• Associate’s Degree Associate degree in healthcare, business or related field. Required or
• 60 college credit hours in a related field. Required
• Bachelor’s Degree Associate degree in healthcare, business or related field. Preferred

Experience Qualifications

• 2 years Experience working in an acute care/hospital setting or related healthcare experience Preferred

Skills and Abilities

• Ability to accurately prepare and maintain records, files, and reports.
• Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Strong organizational, interpersonal and communication skills.

What you will do

• Develops, oversees, and adjusts shift‑to‑shift staffing plans for Acute Care Services in collaboration with the Administrative Director and Command Center to ensure appropriate staffing across Critical Care and Medical‑Surgical service lines based on patient needs and available resources.
• Utilizes forecasting and modeling tools to present capacity and demand analysis. Delivery of information to department leadership pertaining to scheduling challenges on a regular and frequent basis.
• Monitor, receive and maintain call ins and adjust staffing according to available resources. Assign staff to all departments through floating across the system based on the census and productivity targets.
• Effectively tracks and manages staffing information including staffing changes, staffing schedules and changes in staff assignments. Responsible for updating and publishing the Facilitated Staffing Guide (FAC Board).
• Meets with Department Managers weekly to review schedules and solve staffing and scheduling challenges. Responsible for adherence to financial goals while scheduling, with consistent mindfulness of overtime, incentive contracts and department productivity.
• Tracks, compiles, analyzes and reports on a variety of data related to scheduling and acute care workforce. Provides information and analysis to management as requested, through special projects and ad hoc reporting.
• Serves as the primary point of contact for staffing‑related communication, proactively notifying staff of open shifts, coverage needs, schedule changes, and staffing updates using approved communication channels.
• Maintains real-time accuracy of the time and attendance system by immediately updating staffing changes resulting from daily staffing decisions, including call-ins, call-offs, float assignments, shift modifications, coverage adjustments.
• Assists in the development and and recommendations of best practice recommendation to clinical leaders that will help support ongoing support of workforce and scheduling.
• Collaborates closely with leadership to increase knowledge, productivity, and support when needed.
• Consistent and positive communication with nursing units and across the system.
• Serves as a liaison between staff and leadership by managing staffing‑related inquiries and issues and supporting resolution efforts. Assists department leadership with scheduling communication for new staff to ensure a seamless onboarding experience.

Required for All Jobs

• Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health
• Performs other duties as assigned

Patient Facing Options

• Position is Not Patient Facing

Remote Work Guidelines

• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

• On-Site; No Remote

Scope

• No Supervisory Responsibility
• No Budget Responsibility No Budget Responsibility

Physical Demands

• Balancing: Occasionally 1-3 Hours
• Carrying: Occasionally 1-3 Hours
• Climbing (Stairs): Rarely less than 1 hour
• Crawling: Rarely less than 1 hour
• Crouching: Rarely less than 1 hour
• Eye/Hand/Foot Coordination: Frequently 3-5 Hours
• Feeling: Occasionally 1-3 Hours
• Grasping (Fine Motor): Occasionally 1-3 Hours
• Grasping (Gross Hand): Occasionally 1-3 Hours
• Handling: Occasionally 1-3 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Rarely less than 1 hour
• Lifting: Occasionally 1-3 Hours up to 25 lbs
• Pulling: Occasionally 1-3 Hours up to 25 lbs
• Pushing: Occasionally 1-3 Hours up to 50 lbs
• Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs
• Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs
• Repetitive Motions: Frequently 3-5 Hours
• Sitting: Frequently 3-5 Hours
• Standing: Occasionally 1-3 Hours
• Stooping: Rarely less than 1 hour
• Talking: Frequently 3-5 Hours
• Walking: Occasionally 1-3 Hours

Working Conditions

• Dusts: Rarely less than 1 hour
• Infectious Diseases: Rarely less than 1 hour
• Needle Stick: Rarely less than 1 hour
• Noise/Sounds: Rarely less than 1 hour
• Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour
• Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment.

Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.