Staffing Coordinator - PCS Administration - PT - 5a-1p

100 Stormont-Vail HealthCare, Inc.; United States; On-site; USD 25,000 - 30,000; Part time

Job summary

Stormont Vail Health in Topeka, KS is seeking a Staffing Coordinator to develop and manage shift-to-shift staffing for Acute Care Services. You will monitor workload, forecast staffing needs, and coordinate with Command Center and department leadership to ensure patient care continuity and operational efficiency.

The role communicates staffing updates, assigns staff across departments, maintains staffing records, and supports scheduling challenges with data-driven analyses and adherence to

Qualifications

• Associate's Degree or 60 college credit hours in related field.
• Bachelor's Degree in healthcare, business or related field.
• Experience in acute care/hospital setting preferred (2 years).

Responsibilities

• Develops and adjusts shift-to-shift staffing plans for Acute Care Services.
• Collaborates with Administrative Director and Command Center to ensure appropriate staffing.
• Forecasts capacity and demand analyses using modeling tools.
• Provides scheduling updates and reports to department leadership.
• Maintains real-time staffing data and updates time/attendance changes.

Skills

Organizational skills

Interpersonal skills

Communication skills

Mathematical concepts

Forecasting

Scheduling

Education

Associate's Degree

60 college credits

Bachelor's Degree

Tools

Facilitated Staffing Guide (FAC Board)

Time & Attendance system

Scheduling software

Job description

Position Status: Part time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 16

Job Information Exemption Status: Non-Exempt

A Brief Overview

The Staffing Coordinator is the primary individual responsible for developing and managing the shift-to-shift staffing plan for Acute Care Services at the Topeka campus. This role supports two core functions—staffing and scheduling—by maintaining real time awareness of staffing needs and available resources across acute care service areas. Serving as a key operational resource, the Staffing Coordinator collaborates closely with the Command Center and the Administrative Director of Acute Care Services to analyze workload, assess staffing variances, and recommend appropriate staffing and scheduling strategies. The position functions as the central point of contact for staffing related communication, proactively notifying staff of open shifts, coverage needs, and schedule changes. Through timely, clear, and professional communication using approved channels, the Staffing Coordinator supports adequate staffing levels, continuity of patient care, and overall operational efficiency.

Education Qualifications

Associate's Degree Associate degree in healthcare, business or related field.

Required or 60 college credit hours in a related field.

Required Bachelor's Degree Associate degree in healthcare, business or related field.

Preferred Experience Qualifications

2 years Experience working in an acute care/hospital setting or related healthcare experience

Preferred Skills and Abilities

Ability to accurately prepare and maintain records, files, and reports.

Ability to work with mathematical concepts such as probability and statistical inference.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Strong organizational, interpersonal and communication skills.

What you will do

Develops, oversees, and adjusts shift‑to‑shift staffing plans for Acute Care Services in collaboration with the Administrative Director and Command Center to ensure appropriate staffing across Critical Care and Medical‑Surgical service lines based on patient needs and available resources. Utilizes forecasting and modeling tools to present capacity and demand analysis. Delivery of information to department leadership pertaining to scheduling challenges on a regular and frequent basis. Monitor, receive and maintain call ins and adjust staffing according to available resources. Assign staff to all departments through floating across the system based on the census and productivity targets. Effectively tracks and manages staffing information including staffing changes, staffing schedules and changes in staff assignments. Responsible for updating and publishing the Facilitated Staffing Guide (FAC Board). Meets with Department Managers weekly to review schedules and solve staffing and scheduling challenges. Responsible for adherence to financial goals while scheduling, with consistent mindfulness of overtime, incentive contracts and department productivity. Tracks, compiles, analyzes and reports on a variety of data related to scheduling and acute care workforce. Provides information and analysis to management as requested, through special projects and ad hoc reporting. Serves as the primary point of contact for staffing‑related communication, proactively notifying staff of open shifts, coverage needs, schedule changes, and staffing updates using approved communication channels. Maintains real-time accuracy of the time and attendance system by immediately updating staffing changes resulting from daily staffing decisions, including call-ins, call-offs, float assignments, shift modifications, coverage adjustments. Assists in the development and and recommendations of best practice recommendation to clinical leaders that will help support ongoing support of workforce and scheduling. Collaborates closely with leadership to increase knowledge, productivity, and support when needed. Consistent and positive communication with nursing units and across the system. Serves as a liaison between staff and leadership by managing staffing‑related inquiries and issues and supporting resolution efforts. Assists department leadership with scheduling communication for new staff to ensure a seamless onboarding experience.

Required for All Jobs

Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health

Performs other duties as assigned

Patient Facing Options Position is Not Patient Facing

Remote Work Guidelines Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility

Physical Demands

• Balancing: Occasionally 1-3 Hours
• Carrying: Occasionally 1-3 Hours
• Climbing (Stairs): Rarely less than 1 hour
• Crawling: Rarely less than 1 hour
• Crouching: Rarely less than 1 hour
• Eye/Hand/Foot Coordination: Frequently 3-5 Hours
• Feeling: Occasionally 1-3 Hours
• Grasping (Fine Motor): Occasionally 1-3 Hours
• Grasping (Gross Hand): Occasionally 1-3 Hours
• Handling: Occasionally 1-3 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Rarely less than 1 hour
• Lifting: Occasionally 1-3 Hours up to 25 lbs
• Pulling: Occasionally 1-3 Hours up to 25 lbs
• Pushing: Occasionally 1-3 Hours up to 50 lbs
• Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs
• Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs
• Repetitive Motions: Frequently 3-5 Hours
• Sitting: Frequently 3-5 Hours
• Standing: Occasionally 1-3 Hours
• Stooping: Rarely less than 1 hour
• Talking: Frequently 3-5 Hours
• Walking: Occasionally 1-3 Hours
• Working Conditions Dusts: Rarely less than 1 hour
• Infectious Diseases: Rarely less than 1 hour
• Needle Stick: Rarely less than 1 hour
• Noise/Sounds: Rarely less than 1 hour
• Risk of Exposure to Blood and Body Fluids: Rarely less than 1 hour
• Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour

Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

Nursing: [e-mail]

Allied Health: [e-mail]

Ancillary: [e-mail]

Stormont Vail Health is a nonprofit integrated health system that has been serving the health care needs of Kansas for more than 130 years. Stormont Vail has been recognized as a Magnet organization since 2009 by the American Nurses Credentialing Center. It is composed of Stormont Vail Hospital, a 586-bed acute care hospital, and Cotton O’Neil Clinic, a multi-specialty physician group with more than 500 providers, which includes more than 250 physicians. Nearly 5,300 employees provide care and support services for patients in the hospital and 35 other locations, including the Cotton O’Neil Heart Center, Cancer Center, Diabetes & Endocrinology Center, Digestive Health Center, Pediatrics clinics and 10 regional primary care clinics. Stormont Vail Health is committed to its mission of improving the health of the community by being a national leader in providing compassionate, high quality and efficient integrated care through collaboration that results in a healthier community.