Staffing Coordinator - Nursing Administration

Prime Healthcare; Chicago (IL); Hybrid; USD 29,000 - 34,000; Full time

Job summary

Prime Healthcare's Resurrection Medical Center in Chicago, IL seeks a Staffing Coordinator to provide staffing and scheduling support for Nursing Administration. The role involves collaborating with CNO and department leadership to create and revise schedules, meeting posting deadlines, and optimizing staffing across units.

Responsibilities include adjusting staffing for PTO, sick leave, and unexpected absences, obtaining daily needs, and participating in position control meetings.

Qualifications

• High School Diploma or equivalent required.
• Experience with Microsoft Office applications required.
• Strong interpersonal communication skills required.
• Experience in healthcare preferred.
• Ability to excel in a fast-paced environment.

Responsibilities

• Staffing and scheduling support for assigned departments.
• Collaborate with CNO and department leadership to create revise schedules.
• Meet schedule posting deadlines per Hospital policy or CBA.
• Schedule staff productively and cost-effectively; adjust for PTO and absences.
• Obtain daily staffing needs and adjust in real-time to fill gaps.
• Participate in position control meetings and forecast staffing needs.

Skills

Interpersonal communication

Fast-paced adaptability

Healthcare experience

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Overview

• Department: Nursing Administration
• Schedule: Full-Time, Days Shift
• Facility: Resurrection Medical Center
• Location: Chicago, IL 60631

Responsibilities

The Staffing Coordinator provides staffing and scheduling support for assigned departments. In collaboration with the Chief Nursing Officer (CNO) and Department Leadership, supports the creation and revision of department schedules by matching the needs of the individual departments to the number of personnel available. Will meet schedule posting deadlines according to Hospital policy or Collective Bargaining Agreement (CBA). Schedules staff in the most productive and cost-effective manner, utilizing all the staffing strategies determined by the organization. Evaluates and revises as needed the daily staffing of departments including replacement of personnel due to paid time off, sick leave, leave of absence, and/or other unexpected circumstances. Obtains daily staffing needs from assigned departments at regular intervals throughout the shift and by way of active rounding in the units to make changes in real-time to flex, float, or fill-in gaps. Participates in the Hospital position control meetings, working with C-Suite to review schedules and staffing reports. Forecasts staffing needs so that emergencies in staffing are avoided.

Responsible for supporting the review and approval process for the Hospital to request supplemental agency personnel. Reviews contracted labor candidates presented to the Hospital in a timely manner to determine those who are qualified and submits to the CNO and Department Leadership for swift placement decision. Updates agency candidate orders in Vendor Management System (VMS). Ensures that all incoming agency personnel have complete compliance files in the VMS. In collaboration with Finance department, reconciles VMS invoices for hours and charges due to agencies. Establishes a pattern of agency reduction.

Qualifications

EDUCATION, EXPERIENCE, TRAINING

1. High School Diploma or equivalent required.

2. Experience and proficiency with Microsoft Office applications required.

3. Strong interpersonal communication skills required.

4. Experience in healthcare preferred, preferably in an acute care setting.

5. Ability to excel in a fast-paced environment.

Pay Transparency

Resurrection Medical Center offers competitive compensation and a reasonable compensation estimate for this role is $22.11. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.

The company is dedicated to empowering its staff with a comprehensive, competitive benefits package, allowing them the freedom to customize their benefits to fit their unique needs. Our abundant resources, programs, and voluntary options serve as a foundation for individual growth and well-being. Learn more here: https://www.primehealthcare.com/benefitsthatmattermost/

Employment Status

Per Diem

Shift

Days

Equal Employment Opportunity

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf