Staffing Coordinator

Saint Francis Health System; Tulsa (OK); On-site; USD 17,000 - 22,000; Part time

Job summary

Saint Francis Health System is seeking a part-time Scheduling Assistant for Yale Campus in Tulsa, OK. The role supports inpatient nursing staffing and requires efficient scheduling across shifts, with evenings availability.

Minimum education is a High School Diploma or GED and 0–6 months related experience. Strong typing, multitasking, and communication skills are essential for success.

Qualifications

• Must have typing skills and be able to multitask.
• Effective written, verbal and interpersonal communication skills.

Responsibilities

• Coordinates inpatient nursing staffing to meet staffing targets.
• Takes call-ins and enters illnesses/absences in scheduling software promptly.
• Tracks staffing adjustments and reassigns staff as needed.
• Communicates staffing information to nursing units and other staff.

Skills

Typing skills

Multitasking

Communication skills

Education

High School Diploma or GED

Job description

Yale Campus - Hospital

Part time

JR32455

Part Time

Evenings

Schedule-

Sun, Mon, Wed 3p-11:30p

Must have typing skills and be able to multitask.

Job Summary: Coordinates inpatient nursing staffing to meet staffing targets.

Minimum Education: High School Diploma or GED.

Licensure, Registration and/or Certification: None.

Work Experience: 0 - 6 months related experience.

Knowledge, Skills and Abilities: Effective written, verbal and interpersonal communication skills.

Essential Functions and Responsibilities: Performs necessary actions to ensure staffing schedules for nursing units. Takes call-ins for nursing units and enters illnesses and absences in the appropriate scheduling software promptly. Notifies nursing unit of employees who have called in for upcoming shifts. Tracks staffing adjustments - pulling or sending of staff to nursing units. Schedules individuals who call wanting to work after clinical manager or designee has left for the day. Performs scheduling updates and associated functions as necessary to maintain current period. Collects census for staff for nursing units and enters data into appropriate software. Adjusts staffing and assigns personnel based on nursing unit needs. Collaborates with all necessary and related personnel/staff regarding staffing needs. Notifies nursing units of their staffing for the next shift. Enters staffing data for the shift and calls in staff as necessary to meet staffing targets. Readjusts staffing between units for adequate patient care. Assigns staff to monitor patients requiring one on one observation as needed or assigned. Utilizes PC effectively to enter data into appropriate scheduling software and prepares for daily staffing. Accurately enters data for census reports; prepares and distributes appropriately and promptly. Communicates effectively. Coordinates/collaborates with all appropriate personnel/staff as needed in order to provide equitable staffing for nursing units. Promptly and courteously processes phone calls. Greets visitors to the department and assists as needed. Performs timekeeping/payroll responsibilities as needed or assigned. Provides various administrative functions as needed or assigned to ensure smooth operations.

Decision Making: Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.

Working Relationships: Coordinates activities of others (does not supervise). Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

Special Job Dimensions: None.

Supplemental Information: This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Central Staff Office - Yale Campus

Location:

Tulsa, Oklahoma 74136

EOE Protected Veterans/Disability

Saint Francis is a Catholic, not-for-profit Health system based in Tulsa, Oklahoma. We are the largest private employer in Eastern Oklahoma with over 12,000 employees, including 1,000 physicians. The health system is anchored by the 1,112-bed Saint Francis Hospital, the largest hospital in Oklahoma and the 11th largest in the nation. Our system also includes hospitals in south Tulsa, Muskogee and Vinita, as well as 110 Warren Clinic locations from Monkey Island to McAlester, northeastern Oklahoma's only children's hospital, a level IV neonatal intensive care unit, a 168-bed heart hospital, and Tulsa's leading trauma and emergency center.