Staffing Coordinator

Flint Hills Resources; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Koch Specialty Plant Services (KSPS), a Koch Engineered Solutions Company, seeks a Staffing Coordinator to coordinate staffing for projects nationwide from our Northeast Houston office. The role blends workforce planning, project coordination, recruiting support, and operations partnership with bilingual Spanish/English as a plus.

Based in Houston, TX, this position is Monday–Friday with overtime during turnaround seasons.

Qualifications

• Experience coordinating hiring, scheduling, onboarding, or workforce activities for high-volume environments.
• Proficient with Microsoft Excel and Word for tracking staffing plans and reports.
• Willingness to travel up to 10% and to work overtime during peak seasons.

Responsibilities

• Manage employee logistics and project staffing plans to optimize resource allocation.
• Develop and maintain turnaround staffing plans with project management and HR teams.
• Coordinate recruitment, scheduling, and deployment of direct employees for construction projects.
• Use data-driven analysis to develop staffing strategies that improve ROI and efficiency.
• Coordinate and verify site entry requirements including safety orientations, drug tests, background checks, and access forms.
• Maintain accurate training records in the KSPS personnel database.
• Draft clear communications to keep transient workforce informed about upcoming projects.
• Collaborate with cross-functional teams to recruit, retain, and develop skilled craftsmen.

Skills

Staffing coordination

Project coordination

Microsoft Excel

Microsoft Word

Communication skills

Tools

DISA platform

ERP system

Safety databases

Job description

Koch Specialty Plant Services (KSPS), a Koch Engineered Solutions Company, is seeking a Staffing Coordinator to join our team at our office in Northeast Houston. As a Staffing Coordinator, you will play a vital role in coordinating staffing for projects across the country, helping to dispatch/mobilize hundreds of craft professionals for industrial turnaround projects. The ideal candidate will have experience in an industrial, construction, or similar operational environment but are open to other industries as well. This role offers a unique blend of workforce planning, project coordination, recruiting support, and operations partnership. Bilingual Spanish/English skills are a plus. If you thrive in a fast paced environment, enjoy coordinating moving pieces, and want to be part of a company that values entrepreneurship, continuous improvement, and long term career growth,

This role will sit in our Houston, TX office Monday - Friday with some overtime required during the spring and fall turnaround seasons.

_This role is not eligible for Visa sponsorship._

Our Team

Koch Specialty Plant Services (KSPS), a division of Koch Industries, delivers best-in-class plant services across refining, petrochemical, chemical, and power generation industries. With a steadfast commitment to safety, quality, and customer satisfaction, we provide innovative, cost-effective solutions including turnaround management, specialty welding, mechanical services, and project management. Backed by the strength and resources of Koch Industries, KSPS empowers clients through exceptional service, technical expertise, and reliability.

What You Will Do

• Managing employee logistics and project staffing plans to optimize resource allocation
• Develop and maintain turnaround staffing plans in collaboration with project management and HR teams
• Coordinate the recruitment, scheduling, and deployment of direct employees for construction projects
• Utilizing data-driven analysis to develop and deploy staffing strategies that maximize ROI and operational efficiency
• Coordinating and verifying customer site entry requirements, including safety council orientations, drug screenings, background checks, and site access forms
• Maintaining compliance by accurately completing all site access documentation and records
• Organizing and prioritizing workload efficiently in a fast-paced, dynamic environment
• Entering and maintaining accurate training records in the KSPS personnel database
• Drafting clear, professional communications to keep our transient workforce informed about upcoming projects
• Collaborating with cross-functional teams to recruit, retain, and develop skilled craftsmen

Who You Are (Basic Qualifications)

• Experience coordinating hiring, scheduling, onboarding, or workforce activities for a high-volume or changing workforce environment
• Experience with the Microsoft Suite of products, specifically with Microsoft Excel and Word
• Ability to travel up to 10% of the time to attend job fairs and site visits as needed
• Ability and willingness to work overtime as needed
• Legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship now or in the future

What Will Put You Ahead

• Bilingual Spanish/English communication skills
• Experience using the DISA platform, specifically for ordering drug testing and background checks to verify employee site eligibility
• Experience utilizing an enterprise resource planning (ERP) program
• Ability to navigate multiple safety council databases for scheduling and compliance

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch Engineered Solutions company, Koch Specialty Plant Services (KSPS) provides code welding work related to repair, revamp, replacement and field fabrication of towers and vessels, piping and specialty welding, mass transfer equipment installation, inspection and professional project services.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify.