Staffing Assistant

01 Salinas Valley Health Medical Center; United States; On-site; USD 45,000 - 55,000; Full time

Job summary

Salinas Valley Health Medical Center is seeking a dedicated staffing administrator to optimize nursing unit coverage and schedules. You will support patient care staffing, handle shift notifications, and maintain staffing data with Active Staffer software.

The role requires 6 months to 1 year of hospital exposure, strong communication, and proficiency in Microsoft Office. On-site work at the medical center offers a dynamic team and a stable 40-hour work week.

Qualifications

• Six months to one year of recent hospital experience or equivalent training.
• Medical terminology desirable.
• Related business courses and computer training preferred.
• Experience with Microsoft Office and Windows-based software.

Responsibilities

• Perform clerical and administrative activities to meet patient care and staffing needs of the Nursing Departments.
• Adjust and complete daily staffing assignments to accommodate census, acuity, and skill mix.
• Notify employees for shift availability and obtain approval for premium pay.
• Enter and maintain data in nurse staffing office systems and generate reports.
• Assist Charge Nurses and Directors with staffing plans.
• Follow hospital policies and compliance programs.
• Process future schedules and scheduling forms.

Skills

Communication skills

Critical thinking

Microsoft Office

Windows-based software

Medical terminology

Education

High school diploma or GED

Tools

Active Staffer

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Department: Staffing Office Works under the leadership of the Director of Patient Care Services, and the supervision of the Staffing Office Manager. Performs a variety of clerical and administrative activities to meet patient care and staffing needs of the Nursing Departments. Uses critical thinking skills to adjust and complete the daily staffing assignments and schedules to accommodate fluctuation in census, acuity, and skill mix under the supervision of the Administrative Nursing Supervisors. Maintains excellent communicative skills both on the phones and inter personal contacts. Notifies employees for shift availability to fulfill deficiencies in staffing and scheduling. Obtains approval for premium pay situations to the appropriate department director/designee. Is knowledgeable in Windows and Active Staffer data base. Is proficient in documenting and entering all data relating to the nurse staffing office procedures, schedules and reports. Follows all hospital policies and compliance programs. Assesses and adjusts the daily staffing needs for the nursing units along with the supervision of the Administrative Nursing Supervisors. Reviews and records patient census, patient acuity and matrices’ and ensures that each unit is properly staffed according to skill level of employee, and within contractual agreements according to union contracts and state mandated nursing ratios. Accurately maintains appropriate documentation of such. Informs Clinical Managers and Administrative Nursing Supervisors of adverse staffing situations. Utilizes Active Staffer software program for computer data entry, information retrieval, and printing of reports. Acts as a resource for the 28 day scheduling process. Performs duties relating to the processing of the future schedules of the nursing units along with the Lead Scheduler. Processes administrative forms relating to staffing and scheduling including: Vacation Requests, Leave of Absence, Employee Health Visit Reports, Dr. Notes, Schedule Change Requests, Educational Workshops Requests, and all other forms related to office procedure. Assists Charge Nurses, Assistant Head Nurses, and Directors with their staffing plan. Performs project work as directed and other duties as assigned. Practices and promotes hospital policies and hospital compliance programs. Education: Work requires knowledge generally acquired through a high school education or GED. Medical terminology desirable. Related business courses and computer training preferred. Licensure: None. Experience: Six (6) months to one (1) year recent hospital experience or on the job equivalent training in the position. Staffing or clerical experience desirable plus working knowledge of Microsoft Office and Windows based software. Previous secretarial experience preferred.

Pay Range: The hourly rate for this position is $33.19 - $40.00. The range displayed on this job posting reflects the target for new hire salaries for this position.

Job Specifications

• Union: Non-Affiliated
• Work Shift: Day Shift
• FTE: 1.0
• Scheduled Hours: 40

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Salinas Valley Health, formerly Salinas Valley Memorial Hospital, founded in 1953, is the cornerstone of what would eventually become Salinas Valley Health. Today, we serve thousands of individuals and families just like you throughout the Salinas Valley, Monterey Peninsula and the surrounding region. Each year, our highly trained team of healthcare professionals takes our renowned quality of patient care to the next level. Our team actively utilizes the latest medical techniques with our state-of-the-art technology to improve your health and well-being. In many cases this provides you and your family the opportunity to receive specialized care right here in your own community, without the need for travel. Our 263-bed acute care medical center employs more than 2,036 people and has a medical staff of more than 300 board-certified physicians across a broad spectrum of specialties, all dedicated to your care.