Staffing Assistant

aah; Town of Aurora (WI); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Benefits eligible

No weekend shifts

Job summary

Advocate Health seeks an experienced scheduling clerk to coordinate staffing for nursing units, ensure appropriate coverage, and maintain accurate records for communication and billing. The role requires a high school diploma and about one year of clerical health-care scheduling experience.

The position includes reception duties and data-driven reporting within a collaborative team. You will work 40 hours per week, typically Monday through Friday, with no weekends or holidays, in a 1:00 PM–8:30

Qualifications

• Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.
• High school diploma required.
• Good interpersonal and written/oral communication skills.

Responsibilities

• Coordinates staffing for all units based on projected needs.
• Verifies staffing needs and arranges coverage through available resources.
• Maintains records of staffing allocations for communication, data collection and billing.
• Processes scheduling data and payroll-related records.
• Supports scheduling across departments and handles reception duties.
• Gathers and summarizes department data for reports.
• Monitors department office equipment and troubleshoots minor problems.

Skills

Interpersonal and communication

Microsoft Office

Scheduling systems

Independent judgment

Education

High School Graduate

Tools

Microsoft Office

Scheduling software

Job description

Department: 34100 BayCare Leased Employees - Nursing

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: No weekends, no holidays. 1200pm-830pm M-F.

Pay Range: $21.85 - $32.80

Major Responsibilities:

• Coordinates staffing for all units based on projected needs as identified by department leadership.
• Services various departments.
• Verifies staffing needs, arranges appropriate coverage through available resources and reports status of staffing events to leadership.
• Maintains accurate records of staffing allocations for purposes of communication, data collection and billing of services.
• May maintain agency personnel records including: hours worked, licenses, orientation, evaluations, etc.
• May verify billing from staffing agencies and perform data entry for generation of accounting cost management reports.
• Processes scheduling data and completes related records for payroll.
• Maintains accurate records relating to schedules, time cards, attendance records, competencies, etc.
• Handles a variety of scheduling situations including ensuring the even rotation of staff and the placement of staff throughout the designated facilities to meet their FTE status during low census.
• Performs various reception duties including: answering telephone calls, directing and/or transferring calls to appropriate staff, taking and relaying messages as necessary and supporting effective guest relations by greeting/directing individuals to appropriate locations.
• Maintains and updates department files, binders, logs, etc.
• Gathers, compiles, analyzes and summarizes department data for various reports and meetings.
• Monitors department office equipment and troubleshoots minor problems.

Licensure, Registration, and/or Certification Required: None Required.

Education Required: High School Graduate.

Experience Required: Typically requires 1 year of experience in a clerical role that includes experiences in health care and scheduling.

Knowledge, Skills & Abilities Required: Good interpersonal and communication (oral and written) skills.

• Ability to work well within a team.
• Intermediate computer skills using Microsoft office products, electronic mail / scheduling systems.
• Ability to exercise independent judgment and demonstrate excellent problem-solving skills.
• Demonstrated accurate data entry skills.
• Ability to work under pressure in a fast paced environment.

Physical Requirements and Working Conditions: Generally exposed to a normal office environment.

Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

• Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:
• Compensation
  • Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
  • Premium pay such as shift, on call, and more based on a teammate's job
  • Incentive pay for select positions
  • Opportunity for annual increases based on performance
• Benefits and more
  • Paid Time Off programs
  • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
  • Flexible Spending Accounts for eligible health care and dependent care expenses
  • Family benefits such as adoption assistance and paid parental leave
  • Defined contribution retirement plans with employer match and other financial wellness programs
  • Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.; please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and spec