Staffing Analyst, Ignite

Inizio Ignite; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Inizio Ignite, based in Philadelphia, seeks a Staffing Analyst to help drive staffing across Vynamic while aligning with Ignite Staffing priorities.

You will support day-to-day staffing execution, pipeline management, and staffing analytics to translate data into actionable workforce decisions. The role reports to the Vynamic Staffing Lead and collaborates with multiple stakeholders.

Qualifications

• : Demonstrated relevant professional experience such as staffing/resource management, workforce planning, consulting or business operations, talent, or project management.
• : Strong analytical and problem-solving skills, with comfort working with data and translating findings into actionable insights.
• : Strong interpersonal judgment and communication skills, with the ability to build relationships and navigate stakeholders across teams and levels.
• : Highly organized and proactive, with the ability to manage multiple priorities and independently drive follow-through.
• : High attention to detail and commitment to maintaining accurate, reliable information.
• : Comfortable operating in a fast-paced, evolving environment with competing priorities and ambiguity.
• : Advanced Excel and PowerPoint skills; experience with reporting, visualization, or BI tools is a plus.

Responsibilities

• Support day-to-day staffing across Vynamic, including new projects, extensions, roll-offs, and evolving resource needs.
• Maintain visibility into team member availability, skills and experience, project demand, and upcoming staffing needs.
• Coordinate staffing discussions and follow-through across Account Managers, Deal Leads, Business Development, Practice Leaders, Finance, and other key stakeholders.
• Partner with stakeholders to maintain an accurate view of the pipeline and proactively surface staffing needs, risks, and timing considerations.
• Support available team members in identifying potential opportunities and navigating staffing decisions.
• Maintain clear, timely staffing information and communications across stakeholders and team members.
• Identify recurring staffing challenges and opportunities to improve processes or ways of working.
• Develop and maintain staffing reporting and dashboards across capacity, utilization, pipeline, availability, and demand.
• Analyze staffing data and translate trends into actionable insights, risks, and recommendations for business stakeholders.
• Support supply-and-demand forecasting to identify emerging capacity, skill, and hiring needs.
• Prepare recurring analyses and leadership materials to support workforce and staffing decisions.
• Support Ignite-wide Staffing initiatives focused on process improvement, reporting, technology, resource optimization, and operating model evolution.
• Provide project management, stakeholder coordination, and implementation support for key Staffing priorities.
• Help identify and scale effective practices across Vynamic and the broader Ignite Staffing function.
• Partner with Staffing and Talent Acquisition to translate capacity, demand, and skill needs into hiring priorities.
• Support staffing and onboarding of new consulting hires.
• Provide staffing insights that inform talent development, performance, and workforce planning activities.

Skills

Advanced Excel

PowerPoint

Analytical thinking

Stakeholder management

Tools

BI tools

Reporting dashboards

Job description

Inizio is a global partner with over 10,500 experts operating in more than 50 countries. We support health and life science companies by turning science into strategy and executing across the product and patient journey. Our services include market research, strategy consulting, transformation consulting, and commercial benchmarking, all designed to be data-backed and patient-inspired.

We are Inizio Ignite, the global advisory partner for health and life sciences encompassing connected expertise across Research Partnership, Putnam, STEM, and Vynamic. Guided by purpose, passion, and precision, we collaborate with clients to ignite impact, accelerate performance, and deliver lasting change for patients. By uniting strategy, insights, and innovation with a unique depth and breadth of expertise, we drive transformation and shape the future of health.

Role Overview

At Ignite, staffing connects our people, client needs, and business priorities. We are looking for a sharp, highly organized, collaborative, and analytical Staffing Analyst to help drive staffing across Vynamic while contributing to broader Ignite Staffing priorities.

Partnering closely with the Staffing Execution Lead, this role will support day-to-day staffing execution, pipeline and stakeholder management, and staffing analytics. The Staffing Analyst will help maintain visibility into talent supply and project demand, connect the right people and information, drive follow-through, and translate data into insights that support effective staffing and workforce decisions.

The Staffing Analyst will report to the Vynamic Staffing Lead and work closely with the Head of Staffing and broader Ignite Staffing team.

What you’ll be doing

60% | Staffing Coordination & Execution

• Support day-to-day staffing across Vynamic, including new projects, extensions, roll-offs, and evolving resource needs.
• Maintain visibility into team member availability, skills and experience, project demand, and upcoming staffing needs.
• Coordinate staffing discussions and follow-through across Account Managers, Deal Leads, Business Development, Practice Leaders, Finance, and other key stakeholders.
• Partner with stakeholders to maintain an accurate view of the pipeline and proactively surface staffing needs, risks, and timing considerations.
• Support available team members in identifying potential opportunities and navigating staffing decisions.
• Maintain clear, timely staffing information and communications across stakeholders and team members.
• Identify recurring staffing challenges and opportunities to improve processes or ways of working.

20% | Reporting, Analytics & Forecasting

• Develop and maintain staffing reporting and dashboards across capacity, utilization, pipeline, availability, and demand.
• Analyze staffing data and translate trends into actionable insights, risks, and recommendations for business stakeholders.
• Support supply-and-demand forecasting to identify emerging capacity, skill, and hiring needs.
• Prepare recurring analyses and leadership materials to support workforce and staffing decisions.
• Support Ignite-wide Staffing initiatives focused on process improvement, reporting, technology, resource optimization, and operating model evolution.
• Provide project management, stakeholder coordination, and implementation support for key Staffing priorities.
• Help identify and scale effective practices across Vynamic and the broader Ignite Staffing function.

10% | Talent & Workforce Planning

• Partner with Staffing and Talent Acquisition to translate capacity, demand, and skill needs into hiring priorities.
• Support staffing and onboarding of new consulting hires.
• Provide staffing insights that inform talent development, performance, and workforce planning activities.

What you’ll need

• Demonstrated relevant professional experience preferred, such as staffing/resource management, workforce planning, consulting or business operations, talent, or project management.
• Strong analytical and problem-solving skills, with comfort working with data and translating findings into actionable insights.
• Strong interpersonal judgment and communication skills, with the ability to build relationships and navigate stakeholders across teams and levels.
• Highly organized and proactive, with the ability to manage multiple priorities and independently drive follow-through.
• High attention to detail and commitment to maintaining accurate, reliable information.
• Comfortable operating in a fast-paced, evolving environment with competing priorities and ambiguity.
• Advanced Excel and PowerPoint skills; experience with reporting, visualization, or BI tools is a plus.

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.