STAFF SERVICES SUPERVISOR II - OAHU

State of Hawaiʻi; Honolulu (HI); On-site; USD 53,000 - 67,000; Full time

Job summary

State of Hawaiʻi is seeking a Staff Services Supervisor II in Honolulu to plan and supervise administrative housekeeping services supporting program operations. The role includes supervising 2-4 clerical staff and coordinating with facilities and public contractors.

The position requires experience in office services, supervisory duties, and the ability to represent the department in dealings with the public and external partners.

Qualifications

• Legal authorization to work in the United States.
• Three (3) years of progressively responsible office and administrative housekeeping work experience including records, files, word processing, mail, and reception.
• One (1) year of supervisory experience planning and directing the work of others.
• Substitutions allowed as described in the minimum qualifications.

Responsibilities

• Plan, organize and conduct administrative housekeeping services to support program operations.
• Supervise 2-4 clerical staff and possibly custodial/maintenance personnel.
• Act as departmental representative in dealing with the public and with contractors and officials.

Skills

Office experience

Supervisory

Staff services

Job description

Recruitment Number 26-0213

The immediate vacancy is with the Department of Human Services.

Salary

$4,730 to $5,986 per month (SR-16, Step C to I)

Duties Summary

Plan, organize and conduct administrative housekeeping services in support of program operations and activities in serving a divisional or district level program manager and program staff, and supervise clerical assistants or others; and perform other related duties as assigned. The Staff Services Supervisor II is distinguished by its responsibility for administrative housekeeping services in support of program operations and activities in serving a divisional or district level program manager and program staff, including substantial personal involvement in staff services details on a periodic or cyclical basis. Supervision is exercised over 2-4 clerical subordinates. May also include a position in charge of facilities maintenance in a field area separate from the program manager and requiring supervision and oversight of a relatively small number (2-4) of custodial and maintenance personnel. The position carries out all staff services as well as serving as departmental representative in dealing with the public, repair and maintenance contractors, headquarters officials, and others.

Minimum Qualification Requirements

• Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• General Experience: Three (3) years of progressively responsible office and administrative housekeeping work experience which included the full range of office services in: records and files maintenance, word and mail processing, and reception and related services, AND responsibility for at least one of the following areas: fiscal recordkeeping; budget preparation; purchasing; inventory control; and personnel services.
• Supervisory Experience: One (1) year of work experience which involved planning and directing the work of others; assigning and reviewing such work; advising subordinates on difficult problem areas; timing and scheduling the work of subordinates; training and developing new employees; and evaluating their performance.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please consult the official job announcement.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-111 for assistance.

01826:040513:04:JT

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please visit https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service.

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

Benefits

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.

• Paid Holidays You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Paid Vacation You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
• Paid Sick Leave You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
• Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
• Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
• Group Life Insurance The State provides a free life insurance policy for employees.
• Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
• Premium Conversion Plan Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
• Deferred Compensation The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
• Temporary Disability Insurance Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security As an employer, the State also contributes to an employee's social security account.
• Promotions & Transfers For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
• Training & Continuing Education The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
• Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
• Incentive & Service Awards The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
• Union & Collective Bargaining Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

The State of Hawaii is an Equal Opportunity Employer.

Revised 01/13