Staff Quality Specialist

Katalyst CRO; Jacksonville (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Katalyst CRO is seeking a Staff Quality Specialist in Jacksonville, FL to harmonize and streamline QMS procedures, and to lead global standardization efforts across multiple subprocesses. The role partners with cross-functional teams to define future-state workflows, document controls, and ensure compliance with regulatory standards.

The ideal candidate will drive process simplification, maintain audit-ready documentation, and support quality system transformation initiatives across the

Qualifications

• Bachelor’s degree in a related discipline; MBA/MS preferred.
• Minimum 7+ years of experience in Quality Systems or related fields.
• Experience with QMS harmonization, remediation and standardization.
• Knowledge of ISO 13485, FDA QSR/QMSR, EU MDR and global standards.
• Experience with eQMS, PLM systems and document management tools.
• ASQ certifications (CQE, CQA, CMQ/OE) desirable.

Responsibilities

• Harmonize QMS procedures, work instructions, and forms across subprocesses.
• Identify opportunities to simplify, standardize, and globally harmonize processes.
• Collaborate with stakeholders to design future-state workflows and controls.
• Develop redlined revisions and consolidated documentation for scalable processes.
• Assess current-state processes for redundancies, gaps and improvement opportunities.
• Support governance, training materials and change-management activities.
• Ensure revisions are audit-ready and compliant with regulatory requirements.

Skills

QMS expertise

Process improvement

Cross-functional collaboration

Regulatory compliance

Education

Bachelor's degree in a related field

MBA/MS preferred

Tools

eQMS

PLM systems

Document management systems

Microsoft Office

Job description

• The Staff Quality Specialist will evaluate and harmonize existing Quality Management System (QMS) procedures, work instructions, forms, templates, and related documentation across multiple quality subprocesses.
• The role is responsible for identifying opportunities for process simplification, standardization, and global harmonization while supporting the development and implementation of future-state quality system processes.
• This position partners with cross-functional stakeholders to redesign processes, improve documentation consistency, and ensure compliance with applicable regulatory and quality standards.
• Review, assess, and harmonize quality system procedures, work instructions, forms, templates, and related controlled documentation across multiple QMS subprocesses.
• Evaluate current-state processes to identify redundancies, inconsistencies, gaps, and opportunities for standardization, simplification, and global harmonization.
• Develop redlined revisions and consolidated documentation supporting scalable global processes while maintaining regulatory compliance.
• Partner with process owners and subject matter experts to define future-state workflows, roles, responsibilities, decision points, and required controls.
• Analyze interactions and dependencies across QMS subprocesses including Change Control, Document Control, Training, CAPA, Nonconformance, Complaint Handling, Supplier Quality, Design Controls, Risk Management, Validation, Audits, and Management Review.
• Support the development of globally aligned procedures, process maps, templates, forms, training materials and governance frameworks.
• Facilitate cross-functional working sessions to gather requirements, resolve process conflicts and build consensus on standardized approaches.
• Establish traceability between current-state and future-state process requirements to support implementation, compliance, and organizational change management.
• Ensure all proposed revisions are clear, practical, audit-ready and aligned with business objectives, regulatory requirements and industry best practices.
• Document recommendations, decisions, risks, open items, and implementation considerations to support management review and stakeholder approval.
• Participate in quality system transformation, remediation, integration and continuous improvement initiatives.
• Support implementation readiness activities including impact assessments, training needs analysis, communication planning and deployment support.
• Provide expertise on quality system documentation architecture, procedural hierarchy, and document standardization.
• Identify opportunities to reduce procedural complexity, improve user adoption and increase efficiency while maintaining quality and regulatory compliance.

Job Summary

• The Staff Quality Specialist will evaluate and harmonize existing Quality Management System (QMS) procedures, work instructions, forms, templates, and related documentation across multiple quality subprocesses.
• The role is responsible for identifying opportunities for process simplification, standardization, and global harmonization while supporting the development and implementation of future-state quality system processes.
• This position partners with cross-functional stakeholders to redesign processes, improve documentation consistency, and ensure compliance with applicable regulatory and quality standards.
• Review, assess, and harmonize quality system procedures, work instructions, forms, templates, and related controlled documentation across multiple QMS subprocesses.
• Evaluate current-state processes to identify redundancies, inconsistencies, gaps, and opportunities for standardization, simplification, and global harmonization.
• Develop redlined revisions and consolidated documentation supporting scalable global processes while maintaining regulatory compliance.
• Partner with process owners and subject matter experts to define future-state workflows, roles, responsibilities, decision points, and required controls.
• Analyze interactions and dependencies across QMS subprocesses including Change Control, Document Control, Training, CAPA, Nonconformance, Complaint Handling, Supplier Quality, Design Controls, Risk Management, Validation, Audits, and Management Review.
• Support the development of globally aligned procedures, process maps, templates, forms, training materials and governance frameworks.
• Facilitate cross-functional working sessions to gather requirements, resolve process conflicts and build consensus on standardized approaches.
• Establish traceability between current-state and future-state process requirements to support implementation, compliance, and organizational change management.
• Ensure all proposed revisions are clear, practical, audit-ready and aligned with business objectives, regulatory requirements and industry best practices.
• Document recommendations, decisions, risks, open items, and implementation considerations to support management review and stakeholder approval.
• Participate in quality system transformation, remediation, integration and continuous improvement initiatives.
• Support implementation readiness activities including impact assessments, training needs analysis, communication planning and deployment support.
• Provide expertise on quality system documentation architecture, procedural hierarchy, and document standardization.
• Identify opportunities to reduce procedural complexity, improve user adoption and increase efficiency while maintaining quality and regulatory compliance.

Roles & Responsibilities:

• The Staff Quality Specialist will evaluate and harmonize existing Quality Management System (QMS) procedures, work instructions, forms, templates, and related documentation across multiple quality subprocesses.
• The role is responsible for identifying opportunities for process simplification, standardization, and global harmonization while supporting the development and implementation of future-state quality system processes.
• This position partners with cross-functional stakeholders to redesign processes, improve documentation consistency, and ensure compliance with applicable regulatory and quality standards.
• Review, assess, and harmonize quality system procedures, work instructions, forms, templates, and related controlled documentation across multiple QMS subprocesses.
• Evaluate current-state processes to identify redundancies, inconsistencies, gaps, and opportunities for standardization, simplification, and global harmonization.
• Develop redlined revisions and consolidated documentation supporting scalable global processes while maintaining regulatory compliance.
• Partner with process owners and subject matter experts to define future-state workflows, roles, responsibilities, decision points, and required controls.
• Analyze interactions and dependencies across QMS subprocesses including Change Control, Document Control, Training, CAPA, Nonconformance, Complaint Handling, Supplier Quality, Design Controls, Risk Management, Validation, Audits, and Management Review.
• Support the development of globally aligned procedures, process maps, templates, forms, training materials and governance frameworks.
• Facilitate cross-functional working sessions to gather requirements, resolve process conflicts and build consensus on standardized approaches.
• Establish traceability between current-state and future-state process requirements to support implementation, compliance, and organizational change management.
• Ensure all proposed revisions are clear, practical, audit-ready and aligned with business objectives, regulatory requirements and industry best practices.
• Document recommendations, decisions, risks, open items, and implementation considerations to support management review and stakeholder approval.
• Participate in quality system transformation, remediation, integration and continuous improvement initiatives.
• Support implementation readiness activities including impact assessments, training needs analysis, communication planning and deployment support.
• Provide expertise on quality system documentation architecture, procedural hierarchy, and document standardization.
• Identify opportunities to reduce procedural complexity, improve user adoption and increase efficiency while maintaining quality and regulatory compliance.

Education & Experience:

• Bachelor's degree in Engineering, Life Sciences, Quality Management, Regulatory Affairs, Business Administration, or a related discipline required; advanced degree (MBA, MS, or equivalent) preferred.
• Minimum 7+ years of experience in Quality Systems, Quality Assurance, Regulatory Affairs, Compliance, Process Excellence, or a related function within the medical device industry.
• Experience developing, reviewing, revising, and implementing controlled quality system documentation, including procedures, work instructions, forms, templates, and process documentation.
• Proven experience supporting or leading QMS harmonization, remediation, transformation, standardization, or continuous improvement initiatives across multiple functions, sites, or geographic regions.
• Experience conducting procedural assessments, gap analyses, process mapping, and documentation reviews.
• Strong understanding of QMS subprocesses including Change Control, Document Control, CAPA, Nonconformance Management, Training, Audits, Supplier Quality, Design Controls, Risk Management, Validation, Complaints, and Management Review.
• Working knowledge of ISO 13485, FDA QSR/QMSR, EU MDR, and other applicable global quality standards.
• Experience facilitating cross-functional workshops and driving stakeholder alignment.
• Experience with eQMS, PLM systems, document management systems, and Microsoft Office applications.
• ASQ certifications (CQE, CQA, CMQ/OE) or equivalent certifications are desirable.