Staff Assistant- Ophthalmology

Children's National Medical Center; Washington (District of Columbia); On-site; USD 46,000 - 77,000; Full time

Benefits offered by this job

Health coverage

Paid time off

401(k) plan

Life/AD&D insurance

Tuition assistance

Job summary

Children's National Medical Center in Washington, DC, invites an Administrative Assistant to support the Surgery COE Admin team. This full-time role requires coordinating schedules, travel, correspondence, and confidential information in a fast-paced environment.

You will screen calls, prepare documents, and assist with meeting agendas/minutes while ensuring accuracy and compliance with procedures. A high school diploma and 4 years of related experience are expected.

Qualifications

• High School Diploma or GED required.
• 4 years related administrative/clerical experience.
• Ability to analyze data, prepare reports, track budgets and timelines.

Responsibilities

• Schedule appointments and arrange meetings, conferences and travel.
• Prepare correspondence, documents and reports as needed.
• Receive/screen calls and coordinate with internal/external customers.
• Assist in creating meeting agendas and taking minutes.

Skills

Scheduling

Travel coordination

Phone screening

Document prep

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

111 Michigan Avenue NorthwestWashington, DC 20010

Kids Are Our Everything.

Department

10338 Surgery COE Admin

Pay Range

$45,926.40 - $76,523.20 Day Shift

Your child's ability to see the world depends on healthy eyes. At Children's National, our pediatric ophthalmologists are experts at diagnosing and treating complex eye problems, congenital disorders and rare eye conditions, such as strabismus, childhood cataract and glaucoma. We offer comprehensive care for patients of all ages, from newborns to young adults. We emphasize a multidisciplinary approach to care. That means, our program includes a team of experts specialized in all aspects of eye care so we can provide the most comprehensive care possible.

About the Role

Perform administrative and secretarial responsibilities to support the manager and other staff members in a challenging and fast-paced work environment. Perform duties of a confidential nature. Work under general guidance and supervision. Responsibilities may include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, documents and reports as needed.

Minimum Education

High School Diploma or GED (Required)

Minimum Work Experience

4 years Related administrative/clerical experience, preferably in a challenging and fast-paced environment. Experience should demonstrate ability to analyze and interpret data, prepare reports, ensure compliance with policies/procedures, track budgets and timelines, coordinate scheduling of meetings, and organize files and correspondence (Required)

Functional Accountabilities

Administrative and Secretarial

• Responsible for scheduling appointments and arranging meetings, conferences and travel. Ensures the manager's knowledge of schedule 24 hours in advance. May assist in creating meeting agenda and taking minutes.

• Organizes and maintains correspondence, files and records in accordance with internal procedures.

• Follows up on pending matters under the manager's direction and supervision, providing feedback in a timely manner.

• May assist in coordinating the workflow within the manager's scope of oversight. Initiates follow-up action as needed.

• May assist in researching information requests under the manager's guidance and supervision. May assemble relevant data and compiles information as directed.

Communications

• Serves as a liaison to other managers and staff members, internal/external customers.

• Communicates and/or coordinates the manager's instructions and desires with various individuals and/or departments/divisions. Furnishes and obtains information from others as needed.

• Receives and screens calls, correspondence, and/or visitors for the manager and other staff members.

• Answers routine inquiries and refers more complex requests to appropriate staff member .

Office Technology

• Drafts and types routine letters and memos from specific instructions.

• Utilizes various software and/or learns new computer applications to meet unique work needs and improve productivity.

• May serve as a resource to others on a variety of subjects including office equipment, software applications, and information processing procedures.

Project Coordination

• May prioritize and coordinate project(s), and follows through on issues in a timely manner under the guidance of the manager.

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Benefits That Support You

• Comprehensive health coverage, including medical, prescription, infertility, and transgender health services.

• Generous paid time off, including vacation accrual from day one, sick leave, holidays, and a personal day.

• Financial wellness support, including a 401(k) plan and healthcare and dependent care spending accounts.

• Employer-paid life, AD&D, and long-term disability coverage, with optional supplemental plans.

• Additional perks, including tuition assistance, fitness resources, employee assistance, commuter benefits, and more

Why Join Us

• Nationally Recognized Excellence - Consistently ranked among the Top 10 Children's Hospitals in the nation by U.S. News & World Report.

• Leading Pediatric Care - One of the largest and most comprehensive children's hospitals in the country, offering nationally ranked specialties and cutting-edge treatments.

• Innovation & Research - A premier academic medical center with a strong commitment to pediatric research, education, and advancing the future of child health.

• Mission-Driven Culture - Dedicated to providing family-centered care while fostering a collaborative, supportive environment for clinical teams

The disclosed salary range includes the minimum and maximum rates within which Children's National believes an individual's base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children's National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual's combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children's National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The "Know Your Rights" poster is available here: and the pay transparency policy is available here:Know Your RightsPay Transparency Nondiscrimination Poster.

Please note that it is the policy of Children's National Hospital to ensure a "drug-free" work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.