STAFF ASSISTANT - 67072554 - SUNLAND - HEALTH SERVICES

Florida; Marianna (FL); On-site; USD 35,000 - 38,000; Full time

Benefits offered by this job

Annual and Sick Leave

Nine paid holidays

Health, life, dental, vision insurance

Retirement plan options

Job summary

Agency for Persons with Disabilities in Florida is seeking a Staff Assistant to support the Health Services division. The role involves typing correspondence, scheduling appointments, maintaining HIPAA standards, and handling mail and charts in a fast-paced front desk environment.

You will assist the Medical Records Department as needed, prepare and dismantle charts, and ensure accurate data entry. The position requires a high school diploma and strong spelling, grammar, and organizational

Qualifications

• High school diploma required.
• Experience in clerical, secretarial, or admin duties preferred.
• Ability to type letters and maintain HIPAA compliance.

Responsibilities

• Operate a computer/word processor for typing correspondence.
• Schedule and track appointments; maintain relations with residential departments.
• Keep front desk area neat and handle public relations.
• Assist Medical Records Department when needed.
• Prepare new charts and dismantle charts; maintain equipment knowledge.
• Receive and distribute mail; forward background material to supervisor.

Skills

Typing

Communication

Organization

Attention to detail

Time management

Office equipment handling

Education

High school diploma

Tools

Word processing software

Copiers

Faxing/Scanning

Job description

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STAFF ASSISTANT - 67072554 - SUNLAND - HEALTH SERVICES

Date: Oct 14, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885307

Agency: Agency for Persons with Disabilities

Working Title: STAFF ASSISTANT - 67072554 - SUNLAND - HEALTH SERVICES

POSITION NUMBER: 67072554

INTERNAL AGENCY - ONLY CURRENT APD EMPLOYEES WILL BE ELIGIBLE

This posting may close before the posted closing date.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidaysand onePersonal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$34,760.00 - $38,2335.86 Annually $1,336.92 - $1,470.61 Bi-weekly

The hiring salary may exceed the maximum posted salary.

Position Summary

Responsible for operating a computer/word processor for typing correspondence, making on/off center appointments, establishing a system for tracking appointments establish and maintain effective working relationships with others, communicate effectively; follow instructions, must review information for accuracy, maintain HIPPA, collecting data for Quality Improvement tracking, sending notification emails to the resident homes regarding pending appointments.

The Work You Will Do

Serves as assistant to the Health Care Division. Performs duties such as copying charts, faxing/scanning medical information to outside facilities, answering the telephone, open communication with the residential departments maintains a positive work environment, public relations, keeps the front desk area neat and in order.

Assist in the Medical Records Department when needed.

Prepares new charts and dismantles charts.

Maintains working knowledge of computers, word processors, copiers, and other equipment for continued training.

Receive and distribute incoming mail, screen items that can be handled personally, forwarding rest to supervisor together with necessary background material.

Perform other related duties such as needed.

Minimum Qualifications

• High school diploma
• Preferred but not required, professional experience in clerical, secretarial, or administrative office duties.

Knowledge, Skills, And Abilities

• Knowledge of correct spelling, punctuation and grammar usage.
• Knowledge of letter, report and tabular formats.
• Maintains working knowledge of computers, copiers, and other office equipment by continuing training.
• Skilled in typing.
• Ability to type letters, memoranda and other standard business forms in correct format.
• Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

Applicants for employment will also be screened through the Florida Agency for Health Care Administration (AHCA) Care Provider Background Screening Clearinghouse. For additional information, please visit the AHCA Background Screening Clearinghouse .

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Human Resource Specialist/Recruitment Manager

Sunland Human Resources

Division of Administration and Facility Operations

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: MARIANNA, FL, US, 32446 MARIANNA, FL, US, 32447 MARIANNA, FL, US, 32448

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.