STAFF ASSISTANT - 43000242

Florida; Tallahassee (FL); Presencial; USD 32.000 - 40.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental, vision and supplemental insur.

State retirement package

Paid holidays and vacation

Tuition waiver

Training opportunities

EAP

Descripción de la vacante

STATE OF FLORIDA in Tallahassee is seeking a Staff Assistant to support licensing and regulatory activities in the Fire Prevention Bureau. You will review documents, enter data into the state system, and assist with board materials and interagency work. Strong organizational and communication skills are essential.

The role includes receptionist duties, file maintenance, and routine correspondence. Annual salary is $36,000 with full state benefits and a monthly pay cycle.

Formación

• Ability to collect, evaluate, and analyze data related to administrative functions.
• Ability to communicate effectively verbally and in writing.
• Ability to plan, organize and coordinate work activities.
• Ability to prepare correspondence and administrative reports.

Responsabilidades

• Reviews qualification, examination and licensing documents for licensing decisions.
• Coordinate with staff on licensure criteria and procedures.
• Assist with producing materials for board meetings and interagency liaison.
• Enter data into state computer systems and maintain records.
• Provide receptionist support and route calls, mail, and inquiries.

Conocimientos

Data entry

Administrative support

Data analysis

Communication

Organizational skills

Interpersonal skills

Basic arithmetic

Descripción del empleo

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885783

Working Title: STAFF ASSISTANT - 43000242

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: STAFF ASSISTANT

DIVISION: STATE FIRE MARSHAL

BUREAU: FIRE PREVENTION

CITY: TALLAHASSEE

COUNTY: LEON

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• Generous vacation and sick leave
• Nine (9) paid holidays a year
• One (1) Personal Holiday each year
• Tuition waiver for public college courses
• Training opportunities
• Employee Assistance Program (EAP)
• Public Service Loan Forgiveness (if eligible)
• One (1) year of experience entering data into a database.
• One (1) year of experience working in an administrative support position.

Preference:

• Experience reviewing and evaluating qualifications and license application forms, insurance forms and other material involved in licensing renewals.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to collect, evaluate, and analyze data related to administrative functions
• Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation
• Ability to communicate effectively verbally and in writing
• Ability to work independently
• Ability to prepare correspondence and administrative reports
• Ability to plan, organize and coordinate work activities
• Ability to establish and maintain effective working relationships with others
• Ability to deal effectively with people
• Ability to understand and explain statutes and rules
• Knowledge of the principles and techniques of effective communication
• Knowledge of methods of data collection.
• Ability to deal with the public in a tactful and courteous manner
• Ability to perform basic arithmetical calculations.

SPECIAL NOTES:

This position requires a security background check, including fingerprint as a condition of employment.

Incomplete applications will not be considered.

This position will be filled at the annual salary of $36,000.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES :

Reviews qualification, examination and licensing documents analyzing submissions for decision on the approval of an applicant for license, registration or certification.

Coordinates with other section staff regarding licensure and regulation criteria and procedures. Reviews and evaluates qualification and license application forms, insurance forms and other material involved in the licensing.

Confers with personnel from other agencies and local government agencies as well as regulated entities providing technical information related to the statutes, rules and codes. Assists in the preparation of materials for board meetings. Must work directly with other departmental entities such as information services and accounting on issues related to the licensing of five industries.

Responds to routine correspondence, maintains industry files up to date. Responsible to track and prepare follow-up correspondence for delinquent companies. Must assist in the production of photo identification documents to support the fire equipment and contractor industries.

Assists in the maintenance of training records related to the continued qualifications of individuals licensed in the fire equipment and fire protection industries. Determines if an applicant completed an approved Continuing Education program in the appropriate area of certification.

Provide assistance to the Safety Program Manager related to personnel matters. Compiles and analyzes data through review and independently determines errors and effects corrects. Enters data into specialized state computer system. Designs, prepares and distributes related division reports. Interprets established DMS policy, DFS policy and division policy and provides information and recommendations for the resolution of problems. Maintains all related records and provides data to department and division as needed.

Assists in receptionist duties, answers multi-line telephone, provides correct information and disseminates calls to the appropriate source. Opens section mail distributes mail within the section; routes common carrier mail to the appropriate division and bureau personnel. Performs other related duties as assigned by the Section Manager.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.