Staff Accountant

Frederick Fox LLC; Los Angeles (CA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Comprehensive health, dental, and view

401(k) with company match

Paid time off (PTO) and paid company?

Annual performance bonus

Professional development and education

Job summary

Frederick Fox LLC in Los Angeles seeks a detail-oriented Project Accountant to manage project-level financials, cost tracking, and billing alongside our project managers and field teams.

You will oversee job-cost accounting from pre-construction through closeout, manage subcontractor pay apps, owner billings (AIA G702/G703), forecasting, and lien waiver/compliance tracking.

Qualifications

• Bachelor’s degree in Accounting, Finance, Construction Management, or related field.
• 1–3+ years of dedicated job-cost or project accounting experience in commercial construction.
• Experience with ERP systems and billing portals is a plus.

Responsibilities

• Set up new projects, budgets, and cost codes in the accounting system based on contract estimates.
• Review, post, and track project costs, including subcontractor pay applications, material invoices, equipment costs, and direct labor.
• Track project change orders and adjust project budgets and contracts accordingly.
• Assist Project Managers with monthly WIP schedule preparations, cost-to-complete forecasting, and variance analysis.
• Prepare monthly owner progress billings using standard AIA G702/G703 formats or owner-specific portal requirements (e.g., Procore, Textura).
• Track accounts receivable (AR), monitor project retainage balances, and coordinate collection efforts with Project Managers.
• Process subcontractor payments upon receipt of owner funding, strictly enforcing pay-when-paid provisions and lien waiver releases.
• Collect, review, and track conditional and unconditional lien waivers from subcontractors and lower-tier material suppliers.
• Ensure subcontractor compliance, including active COI certificates and signed master subcontracts prior to invoice release.
• Audit and submit certified payroll records for prevailing-wage or public works projects (if applicable).
• Oversee final project closeout accounting, including final retainage release, audit clearances, and contract de-obligations.

Skills

Detail-oriented

Team collaboration

Analytical skills

Education

Bachelor’s degree in Accounting

Finance

Construction Management

Tools

Sage 300 CRE / Timberline

Viewpoint Vista

Procore Financials

Foundation

CMiC

Textura

Procore

Job description

Our client is a leading general contractor dedicated to delivering high-quality building projects across the country. We pride ourselves on integrity, operational excellence, and teamwork. We are seeking a detail-oriented Project Accountant to manage project-level financials, cost tracking, and billing while working directly alongside our Project Managers and field operations teams.

Position Overview

The Project Accountant oversees all job-cost accounting functions for assigned construction projects from pre-construction through closeout. You will manage the subcontractor pay application process, owner progress billings (AIA G702/G703), cost-to-complete forecasting, and compliance tracking (lien waivers, insurance, certified payroll).

Key Responsibilities

• Set up new projects, budgets, and cost codes in the accounting system based on contract estimates.
• Review, post, and track project costs, including subcontractor pay applications, material invoices, equipment costs, and direct labor.
• Track project change orders (potential, pending, and approved) and adjust project budgets and contracts accordingly.
• Assist Project Managers with monthly WIP (Work-in-Progress) schedule preparations, cost-to-complete forecasting, and variance analysis.
• Prepare monthly owner progress billing applications using standard AIA G702/G703 formats or owner-specific portal requirements (e.g., Procore, Textura).
• Track accounts receivable (AR), monitor project retainage balances, and coordinate collection efforts with Project Managers.
• Process subcontractor payments upon receipt of owner funding, strictly enforcing pay-when-paid provisions and lien waiver releases.

Compliance & Subcontractor Administration

• Collect, review, and track conditional and unconditional lien waivers from subcontractors and lower-tier material suppliers.
• Ensure subcontractor compliance, including active Certificates of Insurance (COI), required endorsements, and signed master subcontracts prior to invoice release.
• Audit and submit certified payroll records for prevailing-wage or public works projects (if applicable).
• Oversee final project closeout accounting, including final retainage release, audit clearances, and contract de-obligations.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Construction Management, or related field (equivalent direct experience will be considered).
• Experience: 1-3+ years of dedicated job cost or project accounting experience in commercial construction, civil engineering, or general contracting.

Technical Skills

• Proficiency in construction accounting ERP systems (e.g., Sage 300 CRE / Timberline, Viewpoint Vista, Procore Financials, Foundation, or CMiC).
• Familiarity with billing portals such as Textura, Procore, or GC Pay.

Core Knowledge

Thorough understanding of AIA billing documents, construction contract structures (GMP, Lump Sum, Cost Plus, T&M), retainage, and lien laws.

Benefits

• Comprehensive health, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO) and paid company holidays
• Annual performance bonus
• Professional development and continuing education support