Staff Accountant

Glacier National Park Conservancy; Columbia Falls (MT); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Glacier National Park Conservancy seeks a Staff Accountant to support the Director of Finance in payroll, receivables/payables, and reconciliations. The role emphasizes accurate bookkeeping, monthly closings, and compliance with donor restrictions and IRS regulations.

The position also covers fixed assets, annual budget support, and collaboration on audits. Applicants should have nonprofit accounting experience and strong Excel skills.

Qualifications

• Minimum 5 years bookkeeping or accounting experience, including payroll.
• Degree in Accounting (or related) required.
• Experience with QuickBooks required.
• Nonprofit accounting experience preferred.
• Strong Excel skills and attention to detail.

Responsibilities

• Payroll processing and quarterly tax filings support.
• Process accounts receivable and accounts payable, and reconcile ledgers.
• Reconcile cash activity, deposits, and bank statements monthly.
• Assist with year-end activities and 1099/W-2 preparations.
• Support annual audit and IRS Form 990 preparation.

Skills

Payroll processing

Nonprofit accounting

Excel

Attention to detail

Communication

Time management

Education

Bachelor's degree in Accounting

Tools

QuickBooks

Blackbaud Raiser's Edge

Job description

Title: Staff Accountant
Location: Hybrid | Columbia Falls*
*This position primarily works from home but must reside in the Flathead Valley to be able to work in the Columbia Falls office on a regular and as-needed basis.*
Classification: Full-time | Exempt | Benefits
Reports to: Director of Finance

Position Overview: The Staff Accountant supports the Director of Finance in carrying out a variety of accounting and financial operations. This role is primarily responsible for payroll support, accounts receivable and payable, and reconciliations. By contributing to multiple areas of financial administration, the Staff Accountant plays a key role in advancing the Conservancy’s mission to preserve and protect Glacier National Park for future generations.

Essential Functions:

ACCOUNTING AND BOOKKEEPING – 80%

Payroll

• Assist the Director of Finance with payroll processing and quarterly tax filings
• Calculate, audit, and record paid time off (PTO) accruals and usage

Accounts Receivable

• Process and reconcile retail accounts receivable, in coordination with the Accounting Assistant
• Record and reconcile eCommerce revenue in QuickBooks, including donations, gift cards, and online sales from platforms such as Shopify and Authorize.net
• Post and reconcile revenue from agency partners, including Grant-Kohrs Ranch and U.S. Forest Service retail locations
• Verify and audit gift card sales, redemptions, and related general ledger activity
• Enter and audit deposit batches in QuickBooks to ensure accuracy

Accounts Payable

• Review and process accounts payable invoices
• Process weekly check runs

Reconciliations

• Monitor daily cash activity, including verification of deposits, checks, and clearing transactions
• Reconcile financial data between Blackbaud (Raiser’s Edge) and QuickBooks monthly
• Verify investment account reconciliations
• Perform monthly bank reconciliations

Compliance and Year-End Processes

• Prepare and process annual 1099 forms
• Assist with W-2 reconciliation and processing
• Support annual audit and IRS Form 990 preparation
• Ensure compliance with organizational policies, IRS regulations, and donor restrictions in all revenue and gift processing

FINANCIAL REPORTING AND SUPPORT – 20%

• Assist with preparation of the annual budget
• Support funding releases, including job code creation and reconciliation
• Maintain fixed asset records, including monthly depreciation and year-end reporting
• Participate in special accounting projects as assigned by the Director of Finance

For the full position description and job announcement documents, please visit our employment page at: https://glacier.org/about-us/employment/

Minimum Qualifications (Education and Experience)

Minimum of 5 years of bookkeeping or accounting experience, including payroll processing. Degree in Accounting (or related) required.

Knowledge, Skills and Abilities:

• Experience with QuickBooks required
• Experience in nonprofit accounting preferred
• Proficiency in Microsoft Excel required
• Strong understanding of day-to-day financial operations
• Experience in audit preparation and process preferred
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to prioritize multiple tasks and work efficiently to meet deadlines
• Strong computer skills and the ability to master new programs quickly
• Demonstrated resourcefulness and problem-solving skills
• Self-motivated and able to work independently
• Demonstrated commitment to the mission of the Glacier National Park Conservancy