Staff Accountant

HEI Hotels & Resorts; Boerne (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical and Dental coverage

Vision insurance

Vacation/Sick/Holiday programs

Pet insurance

401(k) with matching

Hotel room discounts

YouDecide program

Job summary

HEI Hotels and Resorts seeks a detail-oriented accounting professional to support the hotel’s finance team. You will assist in directing financial activities, prepare GAAP-compliant reports, and safeguard assets at the property level.

The role involves handling Night Audit tasks, city ledger reconciliations, and processing invoices with accurate account coding. A strong numerical ability and clear communication are essential for success.

Qualifications

• Bachelor’s Degree in Accounting preferred.
• Accounting and Hotel experience preferred.

Responsibilities

• Assist in directing financial activities of the hotel and safeguarding assets.
• Prepare financial reports in accordance with GAAP and HEI standards.
• Verify accuracy of Night Audit work and reconcile banquet extensions and costs.
• Post city ledger payments in PMS and manage follow-up billing.
• Reconcile credit card backups and maintain logs for all transactions.
• Process approved invoices for payment with proper back-up and approvals.
• Pay hotel invoices timely and ensure proper account coding and discounts.
• Interface with vendors and maintain organised files of invoices and statements.

Skills

Organizational skills

Attention to detail

Communication skills

Analytical thinking

Numerical accuracy

Education

Bachelor’s Degree in Accounting preferred

Tools

Property Management System (PMS)

Job description

About Us

Imagine being greeted by the rugged limestone hills, big blue skies, and fresh country air of Tapatio Springs Hill Country Resort at the top of every workday. Working at our 220-acre resort combines the natural beauty of our surroundings with the warmth of true Texas spirit. Join a team of dedicated professionals who welcome with big smiles and even bigger hearts. At Tapatio Springs, our warm and open company culture comes through in a working environment where country music and spirit are ever-present. When it comes to our commitment to our team, we walk the walk by offering employees competitive compensation and an impressive benefits package, including:

• Flexible scheduling for all employees
• employee appreciation and targeted training programs
• employee discounts on room rates and at restaurants
• golf course and pro shop

We also make time to celebrate our team with special parties, casual happy hours, and other social activities that foster connection.

About Us

Imagine being greeted by the rugged limestone hills, big blue skies, and fresh country air of Tapatio Springs Hill Country Resort at the top of every workday. Working at our 220-acre resort combines the natural beauty of our surroundings with the warmth of true Texas spirit. Join a team of dedicated professionals who welcome with big smiles and even bigger hearts. At Tapatio Springs, our warm and open company culture comes through in a working environment where country music and spirit are ever-present. When it comes to our commitment to our team, we walk the walk by offering employees competitive compensation and an impressive benefits package, including:

• Flexible scheduling for all employees
• employee appreciation and targeted training programs
• employee discounts on room rates and at restaurants
• golf course and pro shop

We also make time to celebrate our team with special parties, casual happy hours, and other social activities that foster connection. Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.

Compensation

• Tipped/Service Charge Eligible? No
• Discretionary Performance Bonus Eligible? No

Overview

Assist Controller in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards.

Essential Duties And Responsibilities

• Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.
• Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.
• Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
• Set up new accounts in accordance with established credit policy.
• Assist in reconciling open account status items.
• Input General Cashier Summary and maintain binder.
• File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
• Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
• Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
• Process all approved invoices for payment, ensure all appropriate signatures and back-up attached.
• Pay all hotel invoices in a timely manner ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Controller.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.

Qualifications And Skills

Education and Experience

• Bachelor’s Degree in Accounting preferred.
• Accounting and Hotel experience preferred.

Knowledge, Skills And Abilities

• Strong organizational skills with attention to detail.
• Ability to compile facts and figures.
• Ability to operate personal computer and calculator.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Benefits

• HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!
• For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed.
• Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off.
• HEI also provides pet insurance through the ASPCA.
• For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans.
• Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.
• Specific details and eligibility of these programs vary by location and employment status.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.