Staff Accountant

Arts for Learning Maryland; Baltimore (MD); Hybrid; USD 68,000 - 92,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement contributions

Flexible paid time off

Job summary

Arts for Learning Maryland is seeking a Staff Accountant – Revenue & Receivables to manage invoicing, grants, pledges, and earned program revenue. This role collaborates with Development and Program teams to ensure invoices are issued accurately and receivables are monitored efficiently.

The position supports month-end close, audits, and maintains schedules for grants and receivables, with cross-training in AP, bank reconciliations, cash management, and other Finance operations.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Strong GAAP knowledge and nonprofit accounting experience.
• 5+ years nonprofit accounting experience.
• Experience with AR, invoicing, cash receipts, collections, and reconciliations.
• Experience with grants, pledges, and nonprofit funding sources.

Responsibilities

• Prepare and issue invoices for earned program revenue.
• Process cash receipts and accurately apply payments.
• Record and monitor accounts receivable and work with program teams on outstanding balances.
• Reconcile accounts receivable subsidiary records to the general ledger.
• Assist with grant reimbursement requests and grant reporting.
• Maintain grant billing schedules and receivable tracking reports.

Skills

Attention to detail

Analytical thinking

Communication

Time management

Cross-functional collaboration

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Google Workspace

Microsoft Office

QuickBooks Online

Salesforce

Bloomerang

Ramp

Asana

Job description

Arts for Learning Maryland (formerly Young Audiences of Maryland) is devoted to enriching the lives and education of Maryland’s youth through educational and culturally diverse arts programs. Through Arts for Learning, professional teaching artists from all disciplines partner with educators, schools, and school districts to provide -- on average -- over 560,000 hours of learning in, through, and about the arts to more than 155,000 Maryland students annually.

Arts for Learning is a mission-driven organization that values community, innovation, and passion. The staff, board, and teaching artists have a shared commitment to advance equity in the field of education by working tirelessly to generate opportunities for students to imagine, create, and realize their full potential through the arts.

Position Overview

The Staff Accountant – Revenue & Receivables is responsible for managing the organization’s invoicing and accounts receivable processes, including grants, pledges, and earned program revenue. This position will work collaboratively with the Development and Program teams to maintain alignment among the organization’s accounting, fundraising, and customer relationship management systems by ensuring invoices are issued accurately, payments are recorded in a timely manner, and receivables are monitored and collected.

The Staff Accountant – Revenue & Receivables maintains supporting schedules for financial reporting and provides the revenue and contribution documentation and reconciliations necessary to support month-end close and audits in compliance with nonprofit accounting requirements.

This position will be cross-trained in other accounting functions, providing backup support for accounts payable, bank reconciliations, cash management, and other Finance operations as needed.

This is a hybrid full-time, exempt position reporting to the Controller.

Key Responsibilities

Revenue & Receivables

• Prepare and issue invoices for earned program revenue activities.
• Coordinate with Program teams to ensure invoices are accurate and issued on a timely basis.
• Process cash receipts and accurately apply payments within the accounting system.
• Record and monitor accounts receivable and work with Program teams regarding outstanding balances.
• Research and resolve invoicing discrepancies and payment issues.
• Reconcile accounts receivable subsidiary records to the general ledger.
• Partner with the Development team to track grant awards, pledges, donor payments, and other contributions.
• Maintain grant billing schedules and receivable tracking reports.
• Process grant reimbursement requests and prepare supporting documentation for reimbursement-based grants.
• Assist with grant reporting by preparing financial information and supporting documentation.
• Maintain schedules supporting grants receivable and contributions receivable and ensure agreement with supporting documentation.
• Record and monitor grants and contributions receivables and work with the Development team regarding outstanding balances.
• Prepare accounts receivable reconciliations and supporting schedules for month-end and year-end close.
• Maintain organized accounting records and documentation to support financial reporting and annual audits.
• Prepare reports and analyses related to receivables and collections.
• Support monthly close activities by preparing reconciliations, reports, and other requested analyses.
• Assist with accounting projects, process improvements, and implementation of best practices.

Cross-Training & Operational Support

• Cross-train in accounts payable, bank reconciliations, cash management, and other accounting functions.
• Provide backup support for finance team responsibilities during staff absences and peak workload periods.
• Assist with annual audit preparation and other Finance Department initiatives.
• Participate in special projects and continuous improvement efforts that strengthen accounting processes and internal controls.
• Partner with Development, Programs, and other Finance team members to ensure accurate invoicing, collections, and revenue tracking.
• Serve as a financial resource for staff regarding invoices, grants, pledges, and receivable activity.
• Build positive working relationships that support exceptional customer service and the organization's mission.

Qualifications

• Commitment to the mission of Arts for Learning Maryland and the financial management in a mission-driven organization.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills with the ability to translate financial concepts for diverse audiences.
• Ability to work independently while collaborating effectively across departments.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Commitment to continuous learning and willingness to be cross-trained in multiple accounting functions.
• Proficiency in Google Workspace, Microsoft Office Suite, Zoom, and accounting software. Experience with QuickBooks Online, Salesforce, Bloomerang, Ramp, Asana, or similar systems is preferred.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• Strong understanding of GAAP, grant accounting, and nonprofit financial practices.
• Five or more years of nonprofit accounting experience.
• Experience with accounts receivable, invoicing, cash receipts, collections, and account reconciliations.
• Experience working with grants, pledges, and nonprofit funding sources.

Compensation

We offer a starting annual salary of $80,000 and an attractive benefits package that includes medical, dental, and vision healthcare coverage, retirement contributions, and a flexible paid time off policy.

Arts for Learning Maryland is an Equal Opportunity Employer committed to cultivating a diverse workforce and equitable workplace. We encourage applications from individuals of all backgrounds, regardless of race, ethnicity, gender, sexual orientation, gender identity and expression, age, national origin, veteran status, and disability. All qualified applications will be given equal opportunity.