Stacks Maintenance, Fulfillment, and Resource Sharing Coordinator - Library

The California State University; Vallejo, Northern (CA, KY); Hybrid; USD 48,000 - 59,000; Full time

Job summary

The California State University Robert E. Kennedy Library at Cal Poly Maritime Academy in Vallejo, CA, seeks a Stacks Maintenance, Fulfillment, and Resource Sharing Coordinator to manage access to the library's collections, supervise student assistants, and coordinate ILL/resource sharing operations.

The role emphasizes workflow analysis, space planning, and procedural improvements to ensure efficient service across stacks, retrieval, and delivery in a dynamic library environment.

Qualifications

• Thorough knowledge of the library management system (LMS/ILS) for fulfillment, requesting, user management, and back-end configuration.
• Thorough knowledge of library collection organization and classification schemes.
• Expert knowledge of interlibrary loan (ILL) standards, ethics, and copyright considerations.

Responsibilities

• Supervise and train student assistants in stacks maintenance and collection retrieval.
• Oversee daily reshelving and space planning projects.
• Lead ILL/resource sharing operations, manage delivery logistics and policy compliance.
• Resolve patron issues and implement procedural improvements for service efficiency.

Skills

LMS/ILS knowledge

Cataloging basics

ILL standards

PDF scanning

Education

High School diploma or GED

Job description

Stacks Maintenance, Fulfillment, and Resource Sharing Coordinator - Library

Job no: 562462
Work type: Staff
Location: Cal Poly - Solano Campus (Vallejo)
Categories: Unit 9 - CSUEU - Technical Support Services, Temporary, Full Time, Library

Job Summary

Reporting to the Senior Personnel and Resource Manager, the Stacks Maintenance, Fulfillment, and Resource Sharing Coordinator is a critical operational role responsible for ensuring seamless physical and electronic access to the library's collections. The Coordinator will directly supervise and train a team of student assistants, overseeing their workflow in stacks maintenance, collection retrieval, and resource delivery. A core function of the role is the comprehensive management of physical collections, including supervising daily reshelving and coordinating large-scale collection shifting and space planning projects. Furthermore, this position leads the library’s Interlibrary Loan (ILL)/Resource Sharing borrowing operations, which involves utilizing advanced library management systems, executing complex searches, managing delivery logistics, and ensuring compliance with copyright and resource sharing policies. The Coordinator also serves as a key resource for resolving complex patron issues, analyzing existing workflows, and implementing procedural improvements to maintain a high standard of efficient and effective service delivery across all functional areas.

The work schedule will be Sunday through Thursday, 12:45 pm to 9:15 pm.

This is a full-time temporary position for 12 months and is eligible for full benefits, including medical, dental, vision and CalPERS retirement.

This position is located in Vallejo, California at the Cal Poly Maritime Academy.

Department Summary

The Robert E. Kennedy Library is nationally recognized for its distinction in engaging the students and faculty of the Cal Poly university community. While integrating traditional library resources and services with digital tools and platforms, the library continuously experiments to adapt its services, programs, and spaces to meet the evolving academic programs, research interests, and needs of the university community. Annual visits exceed 1.5 million.

Key Qualifications

• Thorough knowledge of the library management system (LMS/ILS) for fulfillment, requesting, user management, and back-end configuration (e.g., terms of use, policies, system rules).
• Thorough knowledge of library collection organization, classification schemes (e.g., Library of Congress), and the ability to interpret bibliographic records.
• Knowledge of external online databases, library catalogs, and bibliographic resources, with the ability to perform online searches to verify citations and retrieve requested materials.
• Expert working knowledge of interlibrary loan (ILL) standards, ethics, best practices, policies, and procedures, including specific knowledge of copyright and intellectual property protection as they apply to resource sharing.
• Demonstrated ability to create article PDFs, scan articles from journals/documents, and efficiently manage physical and electronic material delivery logistics.

Education and Experience

• High School or Equivalent certification plus three years of related library and/or clerical experience or an equivalent combination of experience and education.

Salary and Benefits

Anticipated Hiring Range: $4,280 - $5,321 per month

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

About Cal Poly

Known for its Learn by Doing philosophy, Cal Poly is ranked among the top 10 public universities in the nation. Each year, more than 23,000 top-tier students come to Cal Poly in San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit www.calpoly.edu .

About Cal Poly Maritime Academy

Cal Poly Maritime Academy, located in Vallejo, California, is the only degree-granting maritime academy on the West Coast and a nationally recognized public maritime university on the Solano Campus of California Polytechnic State University. It prepares students for leadership roles in maritime operations, engineering, logistics, business, global supply chains and national security. Through Cal Poly's Learn by Doing philosophy, students train hands-on in classrooms and labs and aboard the Training Ship Golden Bear. For more information, visit maritime.calpoly.edu .

Working Within the California State University System

As part of the California State University, the nation's largest public four-year university system, Cal Poly employees contribute to a broader mission of advancing knowledge, creating opportunity and serving the people of California.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.Failure to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Positions are posted for a minimum of 14 calendar days.