Sr Specialist, Team Operations

Slalom Build; Portland, Northern (OR, KY); Hybrid; USD 91,693,000 - 103,155,000; Full time

Job summary

Slalom is seeking a Senior Specialist to join our Office Operations Team. This is an in-person role with core hours on site five days per week.

You’ll greet visitors, manage access, order supplies, coordinate events, and support vendors and office logistics. Ideal candidates have 2+ years in office management, excellent organizational and communication skills, and proficiency with MS Office and collaboration tools.

Qualifications

• Bachelor’s degree or relevant experience required.
• Excellent organizational and time management skills.
• Professional communicator with strong oral and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and Zoom.

Responsibilities

• Greet internal team members and external visitors; manage office access and mail.
• Oversee office organization, supplies, and coordination with property management.
• Coordinate meetings, room bookings, catering, and AV needs for events.
• Support employee experience and culture initiatives, onboarding, and welcome activities.
• Manage Office communication channels (Teams, SharePoint, Slack) and Office 101 page.
• Support special projects and events for the Office/Market.

Skills

Organizational skills

Time management

Communication

Problem solving

Teamwork

Attention to detail

Customer service

Adaptability

Education

Bachelor’s degree or relevant experience

Tools

Microsoft Office

Teams

SharePoint

Zoom

Job description

A Sr Specialist delivers high quality work to meet broader team, project, or program objectives with minimal oversight and direction. They apply their foundational Operations knowledge and skills to contribute to innovative solutions.

Who You’ll Work With

At Slalom, personal connection meets global scale. Our vision is to enable a world in which everyone loves their work and life. We help organizations of all kinds redefine what’s possible, give shape to the future—and get there. Slalom is seeking a top-notch Senior Specialist to join our Office Operations Team. We are looking for an individual who exudes adaptability, foresight, creativity, and a passion for delivering exceptional customer service. This individual will have a demonstrated commitment to excellence, collaboration, attention-to-detail, creative problem solving, and big picture thinking. Our ideal candidate will be resourceful, tech savvy, and have outstanding relationship building and interpersonal communication skills.

• This is a primarily in-person role, with the expectation that you are onsite duringcore business hours 5 days per week.
• While some flexibility may be available, you must be proactive and responsive to onsite needs, with the ability to arrive early, stay late, or adjust hours as required to support events, office operations, vendor coordination, catering, and other in-person logistics.
• Demonstrates a high level of reliability and accountability in maintaining a consistent and visible presence in the office.
• Acts as a key onsite point of contact, ensuring a seamless and welcoming experience for employees, guests, and vendors.

Key Responsibilities

Front Desk / Reception

• Greet internal team members and external visitors, manage office and building access/badging, provide parking validation, handle all in-office mail and shipping.
• Primary office point of contact, providing a warm and hospitable experience for team members, clients, vendors, and visitors.

Office Management and Administration

• Responsible for the organization and cleanliness of the office space including purchasing and restocking office supplies, kitchen supplies, snacks, beverages, etc.
• Liaison between Slalom and property management which includes submitting maintenance requests, disseminating building information, coordinating building conference room rentals, and provisioning building and parking access.
• Point of contact for office vendors coordinating deliveries, maintenance tickets, ordering, etc.
• (As needed/if required) provide administrative support to local market leadership such as ordering catering, making reservations, and booking conference rooms.
• Serve as one of the Market’s “Purchasing Super Users” – utilizing company credit card for office and event-related purchases, reconciling all expenses monthly, updating budget trackers, submitting requisitions and invoices via Oracle.
• Manage Slalom’s apparel and gifting stock (if applicable), place Slalom gear orders and any custom orders for internal and external initiatives (as needed).

Event and Meeting Support

• Support internal office meetings and events in the office, including but not limited to coordinating presentation content (deck), scheduling, room preparation, food/beverage orders, supplies, set up, and teardown.
• Ex.) State of the Markets, Quarterlies, Employee Community events, Partners for Good, Celebrations, Trainings, Off-site, On-site, Capability, and/or Regional Meetings
• Support planning and execution of external and larger, office-wide events, including but not limited to set up/teardown, venue sourcing, contracting, food & beverage, communications, swag, design and collateral, registration, A/V, etc.
• Partner with our Employee Community Groups and programs to create impactful team events that promote engagement and our culture.
• Collaborate with Operations Lead and/or Manager to maintain office events and meetings calendar.

Employee Experience & Culture

• Support and execution of Market Recognition (ex. birthdays, anniversaries, milestones, life events, gifting, etc.) as outlined in Slalom’s Guide to Life.
• Support and execution of Awards Programs (ex. Quarterly Awards – nomination and selection process, gifting)
• Coordinate with Talent Acquisition, People Leaders, IT, and Welcome Program to support new hires.
• Support New Hire Orientation, including scheduling, updating presentations, and facilitation. (if applicable)
• Ensure new hires are connected to necessary systems, events, and distribution lists.
• Prepare and ship new hire welcome kit
• Organize and facilitate office tours

Communications

• Manage Market communication channels/tools. (e.g., Teams, SharePoint, Slack, etc.) (if applicable)
• Maintain the Office 101 SharePoint page.

Special Projects

• May be asked to support various special projects / events as needed for the Office or Market, Capabilities Teams, PBPs, Global Services, etc.

What You’ll Bring

• Bachelor’s degree or relevant experience required (2+ years of office management or similar).
• Excellent organizational and time management skills.
• Professional communicator with strong oral and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and Zoom.
• Have reliable transportation to/from office location as well as other event locations as needed.
• Ability to lift and move 25 pounds.
• Can be productive in both an independent and team working environment.
• Exhibits an authentic, positive spirit and is approachable, hospitable, and enjoys interacting with people.
• Operates resourcefully and uses critical thinking skills. Can anticipate the next need without being prompted.
• Maintains accuracy and detail while accomplishing multiple tasks.
• Acts with a sense of urgency without sacrificing quality or professional composure.
• Sees no task as “too small” or “beneath” them.

About Us

Slalom is a fiercely human business and technology consulting company that leads with outcomes to bring more value, in all ways, always. From strategy through delivery, our agile teams across 52 offices in 12 countries partner with clients to co-create powerful customer experiences, modern ways of working, and meaningful impact.

What sets us apart? We believe work should be challenging and fulfilling, not perfect, but possible. That’s why we prioritize purpose, flexibility, connection, and recognition, so our people can thrive and love what they do, most days.

Compensation and Benefits

Slalom prides itself on helping team members thrive in their work and life. As a result, Slalom is proud to invest in benefits that includemeaningful time off and paid holidays, parental leave, 401(k) with a match, a range of choices for highly subsidized health, dental, & vision coverage, adoption and fertility assistance, and short/long-term disability. We also offer yearly $350 reimbursement account for any well-being-related expenses, as well as discounted home, auto, and pet insurance.

Slalom is committed to fair and equitable compensation practices.For this role, we are hiring at the following levels and targeted base pay salary ranges:The targeted base salary pay range for this position is $32 - $36 per hour.In addition, individuals may be eligible for an annual discretionary bonus.Actual compensation will depend upon an individual’s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.

Wearecommittedtopaytransparencyandcompliancewithapplicablelaws.Ifyouhavequestionsorconcernsaboutthepayrangeorothercompensationinformationinthisposting,pleasecontactusat: [e-mail] .Pleasenote,thisrecipientisnotabletosupportrecruitmentinquiriesbeyondthispurpose.

EEO and Accommodations

Slalomisanequalopportunityemployerandiscommittedtoattracting,developingandretaininghighlyqualifiedtalentwhoempowerourinnovativeteamsthroughuniqueperspectivesandexperiences.Allqualifiedapplicantswillreceiveconsiderationforemploymentwithoutregardtorace,color,religion,sex,nationalorigin,disabilitystatus,protectedveterans’status,oranyothercharacteristicprotectedbyfederal,state,orlocallaws.Slalomwillalsoconsiderqualifiedapplicationswithcriminalhistories,consistentwithlegalrequirements.Slalomwelcomesandencouragesapplicationsfromindividualswithdisabilities.Reasonableaccommodationsareavailableforcandidatesduringallaspectsoftheselectionprocess.Pleaseadvisethetalentacquisitionteamorcontact [e-mail] ifyourequireaccommodationsduringtheinterviewprocess.